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Summary: Instructions for cataloging the William D. Chase Collection of Almanacs and Works on Chronology items for Special Collections. As with all SPC cataloging, retain dust jackets and make a note as needed. Refer to general Special Collections cataloging procedures for other rare book cataloging considerations.
In general, pre-1830 almanacs/works on chronology will be treated as monographs and post-1830s will be given serials treatment. The exception being when good copy is available in OCLC or when aligning with already cataloged titles in the MSU catalog (e.g. previous titles cataloged as monographs). When in doubt, contact Tad Boehmer.
*Return duplicates copies to Tad Boehmer.
| Location | 1901 or later – sppop 1701 through 1900 – sprar all up through 1700 – vault (XX) sprar | ||
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| Special MARC fields to check/add |
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| Gift notes |
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| Genre form term |
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ALMANAC CATALOGING: FIXED FIELD
| Field | Code | Stands for |
|---|---|---|
| Type | a | Language material |
| BLVL | m | Monograph |
| Elvl | blank | Full record by PCC library |
| Form | blank | Not microform, large print, etc. |
| Cont | blank | Not a bibliography, catalog, etc. |
| Ills | blank or a, b, d | Blank = no illustrations at all a = drawings, photos, etc. b = maps d = charts |
| Srce | d | Cataloging agency other than LC etc |
| Conf | 0 | Not a conference proceeding |
| Fest | 0 | Not a festschrift |
| Audn | 0 | Age level not specified |
| Biog | 0 | Not a biography |
| LitF | 0 | Literary form is not fiction |
| DtSt | s | Single date |
| Ctrl | blank | No 'archival control' (that is, a nested description as in an archival finding aid) |
| MRec | blank | Not modified for machine-readable entry |
| Dates | _ _ _ _ | Year of publication is the year before the almanac's coverage (that is, an 1870 almanac was published in 1869) |
| Lang | _ _ _ | eng for English |
| Ctry | _ _ _ | Country of publication: For U.S. states, use postal abbreviation + u. (Michigan = miu, New York = nyu, etc.) All others use https://www.loc.gov/marc/countries/countries_name.html |
| Field | Content | Instruction | Examples |
|---|---|---|---|
Cataloging checklist
| Element | MARC field | Example | |
|---|---|---|---|
| Date of publication | 264 $c | Should be date | |
| Description of cover | 500 __ lorem ipsum | ||
| Source of acquisition | 541 | 541 1_ $c Purchase; $a Ian Brabner, Rare Americana; $d 2020; $n (insert number of issues being added) $o issues. $5 MiEM 541 1_ $c Gift; $a William Chase; $d 2016; $n (insert number of issues being added) $o issues. $5 MiEM | |
| Laid in material | 561 | Book dealer's description | |
| Provenance | 561 | ||
| Inscription | 561 | ||
| Margin notes | 561 | ||
| Binding type | Staple binding Pamphlet stitch binding Stab stitch binding | ||
| Hole/loop for hanging | |||
| Gift note | 590 | 590 __ MSU: Gift of William D. Chase (2016). | |
| Genre/form term | 655 | 655_7 Almanacs $z [Country of publication] $z [City of publication] $y [Year covered by almanac] $2 rbgenr
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