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Summary: Instructions for cataloging the William D. Chase Collection of Almanacs and Works on Chronology items for Special Collections. As with all SPC cataloging, retain dust jackets and make a note as needed. Refer to general Special Collections cataloging procedures for other rare book cataloging considerations. 

In general, pre-1830 almanacs/works on chronology will be treated as monographs and post-1830s will be given serials treatment. The exception being when good copy is available in OCLC or when aligning with already cataloged titles in the MSU catalog (e.g. previous titles cataloged as monographs). When in doubt, contact Tad Boehmer.

*Return duplicates copies to Tad Boehmer.

Location

1901 or later – sppop

1701 through 1900 – sprar

all up through 1700 – vault (XX) sprar

Special MARC fields to check/add
  • 26X field should be for the year previous to the date on the item (e.g. Almanac for 1759 is assigned 1758 as the date of publication), unless the imprint explicitly states otherwise.
  • 563 use for bindings with covers printed with product or publisher, (e.g. "Printed paper binding with advertisement for Ovaltine," OR "In publisher's paper wrapper" OR "unbound").
Gift notes
  • 541 1_ $c Gift; $a William Chase; $d 2016; $n (insert number of issues being added) $o issues. $5 MiEM

  • 590 _ _ MSU: Gift of William D. Chase (2016).

    Note

    For serials: if gift only encompasses part of the issues owned, adjust the 590 language to refer to a specific copy or issue, like so: MSU: SPC 1994/95 issue gift of William D. Chase (2016).


  • 830 _ 0 William D. Chase Collection of Almanacs and Works on Chronology. $5 MiEM
Genre form term
  • 655_7 Almanacs $z [Country of publication] $z [City of publication] $y [Year covered by almanac] $2 rbgenr
    • Do not include date for serials.
    • Date in $y should reflect year covered by the almanac, not the date of publication, if different.

Cataloging checklist

ElementMARC fieldExample
Date of publication264 $cShould be date
Description of cover
500 __ lorem ipsum
Source of acquisition541

541 1_ $c Purchase; $a Ian Brabner, Rare Americana; $d 2020; $n (insert number of issues being added) $o issues. $5 MiEM

541 1_ $c Gift; $a William Chase; $d 2016; $n (insert number of issues being added) $o issues. $5 MiEM

Laid in material561Book dealer's description
Provenance561
Inscription561
Margin notes561
Binding type

Staple binding

Pamphlet stitch binding

Stab stitch binding

Hole/loop for hanging

Gift note590590 __ MSU: Gift of William D. Chase (2016).
Genre/form term655

655_7 Almanacs $z [Country of publication] $z [City of publication] $y [Year covered by almanac] $2 rbgenr

  • Do not include date for serials.
  • Date in $y should reflect year covered by the almanac, not the date of publication, if different.



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ContactTad Boehmer
TeamCMS
UpdatedJanuary 2019
CreatedJanuary 2019