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Summary: Instructions for cataloging the William D. Chase Collection of Almanacs and Works on Chronology items for Special Collections. As with all SPC cataloging, retain dust jackets and make a note as needed. Refer to general Special Collections cataloging procedures for other rare book cataloging considerations.
In general, pre-1830 almanacs/works on chronology will be treated as monographs and post-1830s will be given serials treatment. The exception being when good copy is available in OCLC or when aligning with already cataloged titles in the MSU catalog (e.g. previous titles cataloged as monographs). When in doubt, contact Tad Boehmer.
*Return duplicates copies to Tad Boehmer.
| Location | 1901 or later – sppop 1701 through 1900 – sprar all up through 1700 – vault (XX) sprar | ||
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| Special MARC fields to check/add |
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| Gift notes |
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| Genre form term |
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ALMANAC CATALOGING: FIXED FIELD
| Field | Code | Stands for |
|---|---|---|
| Type | a | Language material |
| BLVL | m | Monograph |
| Elvl | blank | Full record by PCC library |
| Form | blank | Not microform, large print, etc. |
| Cont | blank | Not a bibliography, catalog, etc. |
| Ills | blank or a, b, d | Blank = no illustrations at all a = drawings, photos, etc. b = maps d = charts |
| Srce | d | Cataloging agency other than LC etc |
| Conf | 0 | Not a conference proceeding |
| Fest | 0 | Not a festschrift |
| Audn | 0 | Age level not specified |
| Biog | 0 | Not a biography |
| LitF | 0 | Literary form is not fiction |
| DtSt | s | Single date |
| Ctrl | blank | No 'archival control' (that is, a nested description as in an archival finding aid) |
| MRec | blank | Not modified for machine-readable entry |
| Dates | _ _ _ _ | Year of publication is the year before the almanac's coverage (that is, an 1870 almanac was published in 1869) |
| Lang | _ _ _ | eng for English |
| Ctry | _ _ _ | Country of publication: For U.S. states, use postal abbreviation + u. (Michigan = miu, New York = nyu, etc.) All others use https://www.loc.gov/marc/countries/countries_name.html |
ALMANAC CATALOGING: VARIABLE FIELDS
| Field | Content | Instruction | ExamplesInstruction | Examples |
|---|---|---|---|---|
| 040 | Language of cataloging | Add ‡b eng to new records | ||
| 041 | Language of material if other than English | 1st indicator 0 if not a translation 1st indicator 1 if includes translated material Code from https://www.loc.gov/marc/languages/ | An almanac in German and English: ger ‡a eng | |
| 043 | Geographic area, if indicated | Code from https://www.loc.gov/marc/languages/ | Title = Pennsylvania Almanac n-us-pa | |
| 050 | Call number | Use year of almanac coverage at end of call # | 1865 almanac: AY81 .P3 ‡b N47 1865 | |
| 1xx | Author main entry: seldom used in almanacs | |||
| 245 | Title & statement of responsibility | Almanac titles can be long and hard to tell from typography where title ends. Okay to use first portion in 245 and quote remainder in 500. Always cite where quoted material comes from. | 245 04 The New England farmer's almanac for the year of the Christian era 1850 : ‡b being the second after bissextile, or leap year, and the seventy-fourth of the American independence 500 00 "Containing, besides the usual astronomical calculations, a great variety of curious, useful, and entertaining matter; fitted to the latitude and longitude of Concord, N.H., but will serve, without sensible variation, for all the adjacent states."–Title page. | |
| 246 | Varying form of title | |||
Cataloging checklist
| Element | MARC field | Example | |
|---|---|---|---|
| Date of publication | 264 $c | Should be date | |
| Description of cover | 500 __ lorem ipsum | ||
| Source of acquisition | 541 | 541 1_ $c Purchase; $a Ian Brabner, Rare Americana; $d 2020; $n (insert number of issues being added) $o issues. $5 MiEM 541 1_ $c Gift; $a William Chase; $d 2016; $n (insert number of issues being added) $o issues. $5 MiEM | |
| Laid in material | 561 | Book dealer's description | |
| Provenance | 561 | ||
| Inscription | 561 | ||
| Margin notes | 561 | ||
| Binding type | Staple binding Pamphlet stitch binding Stab stitch binding | ||
| Hole/loop for hanging | |||
| Gift note | 590 | 590 __ MSU: Gift of William D. Chase (2016). | |
| Genre/form term | 655 | 655_7 Almanacs $z [Country of publication] $z [City of publication] $y [Year covered by almanac] $2 rbgenr
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