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Summary: This procedure provides guidance on using MARC 21 Format for Holdings Data (MFHD) to record serial holdings information in coded and textual fields at MSU Libraries. Consult current MARC 21 formats documentation and ANSI/NISO Z39.71 Holding Statements for Bibliographic Items for more specifics on coding and formatting. For information on creating and editing Sierra ILS checkin records, see the Checkin records procedure.

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Warning
This procedure is under construction

Useful Links

:

• Holdings structure and coding: MARC 21 formats documentation

• Holdings layout and punctuation: ANSI/NISO Z39.71 Holding Statements for Bibliographic Items.

• PCC CONSER:
  • Common holding patterns (853/863) table. 
  • Appendix A: Abbreviations for captions.
  • Appendix B: Abbreviations for names of months.

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Step 2

Substep a

Substep b

Substep c

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Coded MARC Holdings

Introduction

In MFHD, holdings are recorded in two different MARC fields that are paired: 853/863, 854/864, 855/865. The 85X of the pair carry the captions and publication pattern. The 86X of the pair carries the enumeration and chronology of the title. Coded MARC holdings are primarily used locally for standing orders or for longer runs of serials.

• 853/863 contain information about the basic unit (journal, issue, etc.)

• 854/864 contain information about supplements
• 855/865 contain information about indexes

85X field structures

• $8 = Field link - links 85X/86X pairs to each other numerically
• $a-h = Enumeration captions such as v., no., etc.
• $i-m = Chronology captions such as year, season
• $o = Type of unit caption
• $t = Copy caption
• $u-y = Publication patterns

86X field structures

• $8 = Field link - links 85X-86X pairs together
• $a-h = Enumeration data
• $i-m = Chronology data
• $o = Title of unit
• $t = Copy number

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Step 3

• Substep a
• Substep b
• Substep c

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Step 4

• Substep a
• Substep b
• Substep c

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