Analytics

Summary: Instructions for cataloging works that belong to a larger work but are also described at the unit level.

General info

These materials are called analytics because each unit of a larger overarching work is "analyzed" – i.e., given individual description and subject analysis, in addition to its inclusion as a unit in the larger work's description. Linking work is done in the catalog to maintain connections between the larger work's bib record and the individual bib records for the analyzed parts. There are two types of analytics:

(1) Serial analytics are issues of a serial title that are added as items to the overarching serial bib record, but are also given monographic cataloging treatment at the issue level. Each record for an issue includes a series title (usually the title of the overarching serial). 

(2) Set analytics are volumes of a monographic set that are added as items to the overarching monographic set bib record, but are also given monographic cataloging treatment at the volume level. Each record for a volume includes a series title (usually the title of the overarching set).

In general, the bib record for the larger work is set up on a standing order and will have a check-in record. But the cataloger only needs to concern themselves with new bib and item record creation for the appropriate unit parts being cataloged.

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Set analytics

Volumes to be added to monographic set analytics are placed on a special shelf near Kay's office, and generally contain a Serials Acquisitions streamer with the Set Analyze instruction, the call number of the larger work bib, and location info.

Edit the monographic set bib

• Using the provided call number, locate the larger set's bib record in Sierra.

• Make additions for your volume to the 505 and 866 fields as appropriate.
• Add an item record for your volume with the appropriate item record fields, including:
  • sublocation
  • v field with appropriate volume caption
  • w field with analytic workstat: xxxanalyticxxx
• Move your item record to the correct numerical/chronological position in the list of item records.

See the procedures for cataloging a normal monographic set for additional details about adding items to set records.

Perform individual cataloging on the volume

• Find or create a bibliographic record specific to your volume
• The bib record should include:
  • Call number of the larger set bib plus the volume caption
    • Example:
      • Set record call number is BS192.2.A1 2008|bG3
      • Individual volume call number in the 050/090 would be BS192.2.A1 2008|bG3 v.32
    • The appropriate call number is also usually already indicated for you on the streamer
  • 490/8XX pair containing title of the set work
• Export without overlaying or creating an item record
• Note the bib record number (you will want it for linking in Sierra).
• Ensure the full call number with caption is c-tagged in your new bib record in Sierra

Perform Sierra linking functions

• In set bib, go to Summary view
• Select item you created for your volume
• Edit → Link to additional bib record → Find bib
  • Locate your volume's bib using the record number
  • Click "Use bibliographic record"

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Step 3

• Substep a
• Substep b
• Substep c

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Step 4

• Substep a
• Substep b
• Substep c

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