Summary:Instructions for cataloging the Children's and YA Literature Collection materials.
Create custom call number
Determine sublocation
Consult chart below
Insert custom call number in the 099 field
C-tag the 099 and y-tag any other call numbers present in the record
Biographies
For any biography, catalogers will need to distinguish between individual and collective biographies to determine the call number. For collective biographies and for questions about form of name, see our protocols below and contact Elizabeth Webster with any questions.
For books being cataloged as part of the 2020-2021 reclassification project, the 099 should be y-tagged (a global update will be made when reclass/relabel/reshelve efforts are complete). See details here: Children's literature reclass
Collection
Subloc code
099
Example
Fiction Children's
mnjfc
$f FC $a [Author last name or title first word]
099__|fFC|aFaulkner
Fiction Middle Grade
mnjfm
$f FMG $a[Author last name or title first word]
099__|fFMG|aBarton
Fiction YA
mnjfy
$f FYA $a [Author last name or title first word]
099__|fFYA|aRowell
Nonfiction Children's
mnjnc
$f NFC $a [Dewey #] [Author last name or title first word]
099__|fNFC|a338.96 Illman
Nonfiction YA
mnjny
$f NFYA $a [Dewey #] [Author last name or title first word]
099__|fNFYA|a618.10 Barnes
Graphic Novels
mnjgn
$f GN $a [Author last name or title first word]
099__|fGN|aDepoorter
Poetry/Verse
mnjpv
$f POETRY $a [Author last name or title first word]
099__|fPOETRY|aWong
Biography
mnjbg
$f BIO $a [Biographee last name, first initial]
099__|fBIO|aAndrews T
$f BIO $a GROUP [Author or editor last name]
099__|fBIO|a GROUP Rue
For Dewey numbers:
Many copy records already include a Dewey number in the 082
Series note = 830 #0 MSU Children's & YA Literature Collection. $5 MiEM
Potential GFT to apply include:
655_7 Picture books. $2 lcgft
655_7 Poetry. $2 lcgft
655_7 Graphic novels. $2 lcgft
655_7 Biographies. $2 lcgft
Subject headings may often be coded 650 #1 or 650 #7 for special vocabularies. All subject headings (except ones that look obviously incorrect) are ok to accept, even if they look repetitive or appear in Spanish.
After export:
add mnjuv as an additional location in the bib record in Sierra
although 5-letter codes are not usually used in bib records, one is used for this collection because it facilitates a scoped search in the public catalog; thus, the bib should contain both mn and mnjuv in its location field (per Dao, 2018)
The following chart indicates how to address various forms of name for the 099 call number and label (aside from the standard Last name + first initial pattern). For any scenario with a controlled list, contact Elizabeth Webster to confirm the correct form of any name not included in that list.
Scenario
Call # and shelf label uses:
Controlled list
Persons whose middle initials are part of common usage
Both first and middle initials
Martin Luther King = King ML
Anthony SB
Du Bois WEB
Ginsburg RB
King ML
Law WW
Stanton EC
Washington BT
Wells-Barnett IB
Woodson CG
Persons with hyphenated first names
Both letters
Jean-Michel Basquiat = Basquiat JM
n/a
Persons or animals known by one name
The one name
Malala Yousafzai = Malala
Gandhi
Hachiko
Malala
Selena
Persons with non-Western forms of name
Entire name where possible
BIO Sitting Bull
Sequoyah
Sitting Bull
Sun Ra
Persons known by an honorific
The honorific
BIO Dalai Lama
Dalai Lama
Biographies about more than 1 person
Groups
Some biographies cover a group of people rather than an individual (e.g., Wonder Women of Science). In these cases, we add a prefix that collocates all collective biographies on the shelf and then file by main entry. This could either be author last name or first word of title.
099__$f BIO $a GROUP [author last name]
099__|fBIO|aGROUP Schatz
Label example: BIO GROUP Schatz
Two people
Some biographies may deal with two associated people, like spouses or public figures who worked closely together. In these scenarios, Elizabeth will make case-by-case decisions about which person’s name to use in the call number and label.
Example: A work about Martin Luther King, Jr., and Mahalia Jackson → BIO Jackson M