Summary: Instructions for cataloging the William D. Chase Collection of Almanacs and Works on Chronology items for Special Collections. As with all SPC cataloging, retain dust jackets and make a note as needed. Refer to general Special Collections cataloging procedures for other rare book cataloging considerations.
In general, pre-1830 almanacs/works on chronology will be treated as monographs and post-1830s will be given serials treatment. The exception being when good copy is available in OCLC or when aligning with already cataloged titles in the MSU catalog (e.g. previous titles cataloged as monographs). When in doubt, contact Tad Boehmer.
*Return duplicates copies to Tad Boehmer.
Location
1901 or later – sppop
1701 through 1900 – sprar
all up through 1700 – vault (XX) sprar
Special MARC fields to check/add
26X field should be for the year previous to the date on the item (e.g. Almanac for 1759is assigned 1758 as the date of publication), unless the imprint explicitly states otherwise.
563 use for bindings with covers printed with product or publisher, (e.g. "Printed paper binding with advertisement for Ovaltine," OR "In publisher's paper wrapper" OR "unbound").
Gift notes
541 1_ $c Gift; $a William Chase; $d 2016; $n (insert number of issues being added) $o issues. $5 MiEM
590 _ _ MSU: Gift of William D. Chase (2016).
For serials: if gift only encompasses part of the issues owned, adjust the 590 language to refer to a specific copy or issue, like so: MSU: SPC 1994/95 issue gift of William D. Chase (2016).
830 _ 0 William D. Chase Collection of Almanacs and Works on Chronology. $5 MiEM
Genre form term
655_7 Almanacs $z [Country of publication] $z [City of publication] $y [Year covered by almanac] $2 rbgenr
Do not include date for serials.
Date in $y should reflect year covered by the almanac, not the date of publication, if different.
Cataloging checklist
Element
MARC field
Example
Date of publication
264 $c
Should be date
Description of cover
500 __ lorem ipsum
Source of acquisition
541
541 1_ $c Purchase; $a Ian Brabner, Rare Americana; $d 2020; $n (insert number of issues being added) $o issues. $5 MiEM
541 1_ $c Gift; $a William Chase; $d 2016; $n (insert number of issues being added) $o issues. $5 MiEM
Laid in material
561
Book dealer's description
Provenance
561
Inscription
561
Margin notes
561
Binding type
Staple binding
Pamphlet stitch binding
Stab stitch binding
Hole/loop for hanging
Gift note
590
590 __ MSU: Gift of William D. Chase (2016).
Genre/form term
655
655_7 Almanacs $z [Country of publication] $z [City of publication] $y [Year covered by almanac] $2 rbgenr
Do not include date for serials.
Date in $y should reflect year covered by the almanac, not the date of publication, if different.