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Almanacs and works on chronology project

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Summary: Instructions for cataloging the William D. Chase Collection of Almanacs and Works on Chronology items for Special Collections. As with all SPC cataloging, retain dust jackets and make a note as needed. Refer to general Special Collections cataloging procedures for other rare book cataloging considerations. 


In general, pre-1830 almanacs/works on chronology will be treated as monographs and post-1830s will be given serials treatment. The exception being when good copy is available in OCLC or when aligning with already cataloged titles in the MSU catalog (e.g. previous titles cataloged as monographs). When in doubt, contact Tad Boehmer.

*Return duplicates copies to Tad Boehmer.

Location

1901 or later – sppop

1701 through 1900 – sprar

all up through 1700 – vault (XX) sprar

Special MARC fields to check/add
  • 26X field should be for the year previous to the date on the item (e.g. Almanac for 1759 is assigned 1758 as the date of publication), unless the imprint explicitly states otherwise.
  • 563 use for bindings with covers printed with product or publisher, (e.g. "Printed paper binding with advertisement for Ovaltine," OR "In publisher's paper wrapper" OR "unbound").
Gift notes
  • 541 1_ $c Gift; $a William Chase; $d 2016; $n (insert number of issues being added) $o issues. $5 MiEM
  • 590 _ _ MSU: Gift of William D. Chase (2016).

    For serials: if gift only encompasses part of the issues owned, adjust the 590 language to refer to a specific copy or issue, like so: MSU: SPC 1994/95 issue gift of William D. Chase (2016).

  • 830 _ 0 William D. Chase Collection of Almanacs and Works on Chronology. $5 MiEM
Genre form term
  • 655_7 Almanacs $z [Country of publication] $z [City of publication] $y [Year covered by almanac] $2 rbgenr
    • Do not include date for serials.
    • Date in $y should reflect year covered by the almanac, not the date of publication, if different.

ALMANAC CATALOGING: FIXED FIELD

FieldCodeStands for
TypeaLanguage material
BLVLmMonograph
ElvlblankFull record by PCC library
Form blank

Not microform, large print, etc.

Cont blankNot a bibliography, catalog, etc.
Illsblank or a, b, d

Blank = no illustrations at all

a = drawings, photos, etc.

b = maps

d = charts

SrcedCataloging agency other than LC etc
Conf 0Not a conference proceeding
Fest0Not a festschrift
Audn0Age level not specified 
Biog0Not a biography
LitF0Literary form is not fiction
DtStsSingle date 
CtrlblankNo 'archival control' (that is, a nested description as in an archival finding aid)
MRecblankNot modified for machine-readable entry
Dates_ _ _ _Year of publication is the year before the almanac's coverage (that is, an 1870 almanac was published in 1869)
Lang_ _ _eng for English
Ctry_ _ _

Country of publication: 

For U.S. states, use postal abbreviation + u. (Michigan = miu, New York = nyu, etc.)

All others use https://www.loc.gov/marc/countries/countries_name.html





ALMANAC CATALOGING: VARIABLE FIELDS


FieldContentInstruction Examples
040Language of catalogingAdd ‡b eng to new records
041Language of material if other than English

1st indicator 0 if not a translation

1st indicator 1 if includes translated material

Code from https://www.loc.gov/marc/languages/

An almanac in German and English:

ger ‡a eng

043Geographic area, if indicated Code from https://www.loc.gov/marc/languages/

Title = Pennsylvania Almanac

n-us-pa

050Call numberUse year of almanac coverage at end of call #

1865 almanac:

AY81 .P3 ‡b N47 1865

1xxAuthor main entry: seldom used in almanacs

245Title & statement of responsibilityAlmanac titles can be long and hard to tell from typography where title ends. Okay to use first portion in 245 and quote remainder in 500. Always cite where quoted material comes from.

245 04 The New England farmer's almanac for the year of the Christian era 1850 : ‡b being the second after bissextile, or leap year, and the seventy-fourth of the American independence

500 00 "Containing, besides the usual astronomical calculations, a great variety of curious, useful, and entertaining matter; fitted to the latitude and longitude of Concord, N.H., but will serve, without sensible variation, for all the adjacent states."–Title page.

246Varying form of title
















































Cataloging checklist

ElementMARC fieldExample
Date of publication264 $cShould be date
Description of cover
500 __ lorem ipsum
Source of acquisition541

541 1_ $c Purchase; $a Ian Brabner, Rare Americana; $d 2020; $n (insert number of issues being added) $o issues. $5 MiEM

541 1_ $c Gift; $a William Chase; $d 2016; $n (insert number of issues being added) $o issues. $5 MiEM


Laid in material561Book dealer's description
Provenance561

Inscription561

Margin notes561

Binding type

Staple binding

Pamphlet stitch binding

Stab stitch binding


Hole/loop for hanging


Gift note590590 __ MSU: Gift of William D. Chase (2016).
Genre/form term655

655_7 Almanacs $z [Country of publication] $z [City of publication] $y [Year covered by almanac] $2 rbgenr

  • Do not include date for serials.
  • Date in $y should reflect year covered by the almanac, not the date of publication, if different.



ContactTad Boehmer
TeamCMS
UpdatedJanuary 2019
CreatedJanuary 2019

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