ROVI Game Processing

Summary: ROVI games processed instructions for both new games in cases and the original games received in envelopes. The DVD games will not be processed using the black sleeves that the original ROVI DVD's came with. New Rovi material will be kept in the cases arrive in and the others will be kept in the envelopes they are in. The material will be cataloged and assigned a sequential barcode that starts with the letter G instead of the system generated barcode provided by ROVI. The first assigned barcode starts with G0020000.  The barcode also represents the call number.   

General Instructions

1. There will be a mix of new and older ROVI games.
2. Cataloged material will come through DMC.
3. Barcodes will already be in the item records and act as both the call number and barcode.
4. Create duplicate barcodes from the barcode number that comes with the pieces and then place the barcode on the outside of the case in the top right corner.

Back to top 

Search for matching records

1. Search for records by the barcode number on the case, if no barcode number is present use the UPC code.
   1. If the title does not match exactly, give to a staff person with a yellow post-it note that says, “ROVI Game [date.initials]” Briefly describe the problem.
2. Titles found in Sierra
   1. Verify that the title matches, including the subtitle (245 |b), author, 300 descriptive field, year, edition, and format (DVD-ROM, CD-ROM, etc.)
      1. The dates in the 008 fixed fields and 260/264 fields should match the piece in hand. Some DVDs have multiple dates (copy write, reprint, and originally released date)
   2. Call number matches. example, G0020000 video game disc.
   3. UPC code should match.
   4. One of the ISBN numbers should match.
3. Ephemera: ephemera will remain with the piece.

Back to top

Bib record updates

1. Bib location: “rvgam”, “rv” (both locations are required).
2. Bib suppression code:
   1. Single location bib records will have a suppression code of “v” ((ROVI Local).
   2. Leave multi-location bib records as they are currently coded, but the game item record ICode2 should be coded “v”.
3. The bib and item records should already contain a call number.
   1. The format designation after the call number will always be “video game disc”.
4. If there is an 866 field, check that the 300 field matches what you have in your hand to process
   1. Insert a 590 note if we are missing the physical item notated in the 300 subfield |e. Example: 590   “MSU copy lacks the 1 booklet”.
5. Check that the pieces in the bib record 300 field matches the holdings in the 866 field (if there is an 866 field).

• Cataloged Rovi game records should have an 830 series field:  830_0 $a Rovi media collection. $p Games. $5 MiEM.

1. 866 holdings format for titles that have more than one disc.
   1. Single location: Disc 1-disc 2.
   2. Multi locations: G.M.KLINE DIGITAL/MEDIA VIDEO GAMES: disc 1-disc 2.

Back to top

Call number labels

1. The call number label includes the following:
   1. Call number (e.g. “G0020044”)
   2. Platform information (e.g. “Xbox One”, “PS4”, or “PlayStation 4”)
   3. Title (e.g. “Super Mario 64”)
   4. Call # example:

Call Number Label
G0020076
PS4
Brothers: a tale
of two sons

1. Affix label onto the top left corner of the outside of the case. The barcode will already have been placed on the top corner right corner.

Back to top

Item record updates

1. Location rvgam (MSU G.M.KLINE DIGITAL/MEDIA VIDEO GAME COLLECTION 4W).
2. Copy number is c.1 as long as the call number is different from the other copy on the record.
3. Verify that the item record ICode2 is “v” (ROVFI Local).
4. Status “-“Available
5. IType is 4 4-hour
6. Verify the barcode number
7. Insert “f” Staff note (Use the F  macro found on the student computers). Before starting update the note with the new date.
   1. Processing note: “Rovi Coll. – processed Games [date xx/xx/xx]"
8. Item call number should already be in the item and bib record: e.g. “c 099   G0020001 video game disc.
9. “m” supervisor note: Verify that the note has the correct number of pieces.
   1. Count everything except the generic plastic case as part of the package.
      1. Pieces include the cover insert that slides into the outside plastic sleeve.
      2. The disc
10. all pieces (including ephemera) inside the disc.
11. Any cardboard covers that slide over the case.
12. If needed, the supervisor note in the item record has a URL that can be opened to see photos of the pieces contained within the case.
    
    1. Example of supervisor note: 3 pieces http://static.lib.msu.edu/rovi/games/G0020000.jpg     

Back to top

Physical processing

1. Prepare the hub label to be placed on the disc
   1. Write the barcode number on the hub label.
   2. Handwrite the disc number (permanent marker) on the pieces if the disc number is not imprinted on the discs.
   3. Affix the hub label onto each disc.
   4. Paste an ownership sticker on the back outside the bottom center of the case.
2. Box covers remain with the discs. Duplicate the call number label placing it on the inside of the case, not on the front cover. Also, place an ownership sticker inside the case, not on the front or back of the cover.
3. Do not place a date due slip or a yellow “MUST BE KEPT WITH PIECE” sticker on the case.
4. Do not place any labels for stickers on ephemera material except see below when there are floating booklets held inside the DVD case.
5. Floating Booklet inside DVD case: affix an ownership sticker on the back outside bottom center of the booklet. Try not to cover information.
6. Place the items in barcode order.

Back to top