TS Council 07-28-21 (DRAFT)
Present: Don Depoorter, Joshua Barton, Lisa Robinson, Ed Gildner, Ranti Junus, Lisa Smith, Lucas Mak, Emily Sanford, Tim Kiser, Kay Granskog (notes)
Regrets: Autumn Faulkner, Dao Gong, Nicole Smeltekop
Agenda
See Journal of Italian cinema & media studies in Sierra and FOLIO. (You can search by b14008471x in both systems). Ranti will explain better but this is a e-title ordered in Sierra after Serials Solutions. It is available via HLM but the bib record is in the Sierra catalog. This is a transition workflow but we will also want to discuss the pros and cons of having a record in Inventory for these. What other questions are related to this? Discussion: Discovered the root problem is that if we plan to track e-resources solely in EDS, creating an Inventory record in FOLIO at the point of order will create a duplicate and incomplete record. ACTION: Lisa Smith will create a list of all inventory records that should not exist either because they will cause a duplicate record or because they were suppressed in Sierra and will need to continue to be suppressed in FOLIO, and when complete, will send it to Molly Driscoll, EBSCO to delete them.
Wide discussion ensued around the implications of not having a robust set of metadata (such as is found in OCLC) available for searching e-resources and the effect this will have for patrons but also for catalogers who seek to place new materials in the context of the entire holdings of the libraries both for subject analysis and for classification purposes. The lack of a left anchored browse function is a serious deficiency that is unlikely to be overcome with currently capabilities.
Granskog requested that we continue to wait until we actually see an example of the custom databases EBSCO has proposed. Granskog also reported on a meeting with EBSCO’s Mike Napoleone, product owner for GoPac, EBSCO’s nascent OPAC product. It does represent some improvements but it does not improve the left anchored browse situation. This lack was clearly reported to Mike.
Granskog explained the proposed process for migrating Inventory records corresponding to already migrated orders. In brief, only order related inventory records exist in the production tenant. At the point we expect to migrate the entire Sierra database, EBSCO will harvest a list of all of the Sierra bib record numbers in production and create a spreadsheet for us. We will upload these bib numbers to a create list and will export the bib records in their own batch to be overlaid in FOLIO. We will also create a new suppression code, Overlaid in FOLIO, and globally add this code to all bib records that were overlaid. The code will keep us from sending the same records to be added.
ACTION: Granskog will remind Molly of our desire to have a session explaining what metadata is included in HLM/EDS and what our ability to improve it is.
TS Managers 08-18-21 (DRAFT)
Present: Don Depoorter, Joshua Barton, Lisa Robinson, Ranti Junus, Lisa Smith, Dao Gong, Adam DeWitt, Kay Granskog (notes)
Regrets: Autumn Faulkner, Ed Gildner
Agenda:
Implications and procedure for adding bib records to Sierra for e-book orders specifically ordered by selectors - Lisa Smith. Smith provided an example where a bib records had been added without an order record. In the past we have tried to always have some record attached for display. Granskog asked for other concerns which resulted in these decisions:
Because it is e-only and temporary, we will not attach a record.
A 977 field will be added with a note “nofolio” included so these records can be excluded from migration.
Records will NOT have a bib cdate added.
Barton will create a set of constant data to use when exporting a record from Connexion.
Discussion on item and holdings mapping for migration - Joshua Barton.
TS Managers 08-25-21 (DRAFT)
Present: Joshua Barton, Ed Gildner, Lisa Robinson, Ranti Junus, Lisa Smith, Dao Gong, Adam DeWitt, Kay Granskog (notes)
Regrets: Don Depoorter, Autumn Faulkner
Agenda:
Approve minutes
(not done)
Banker Boxes - Kay
TS no longer needs to store extra banker boxes previously used for Rovi materials
Space needs for TS. Granskog asked if our year physically separated from each other has changed how we view office space for the unit. Factors considered:
Differences in opinion exist based on how much of the daily work requires working with physical materials
It is unclear how FOLIO implementation will affect our need to easily communicate with other TS units
It would be nice to have some soundproof conference spaces closer to the unit
In general, it is nice to keep all of Technical Services together with some exceptions for folks to be able to work close to the collection they catalog
Discussed Marcive records. In the past this company has asked that there records not be shared with OCLC. Do they feel the same about EDS? Granskog will investigate how these records arrive since part of the records are for e-resources and part for print in relation to what we need for FOLIO/EDS. Robinson asked about Lexis Nexis records too because of their stance on record agreements. Barton reminded that record quality improvements have been made before we loaded vendor records into Sierra.
TS Council 09-01-21 (DRAFT)
Present: , Joshua Barton, Don Depoorter, Autumn Faulkner, Ed Gildner, Dao Gong, Ranti Junus, Tim Kiser, Lucas Mak, Lisa Robinson, Emily Sanford, Nicole Smeltekop, Lisa Smith, Kay Granskog (notes)
Regrets:
Agenda
Approve minutes and assign someone to take them today See: https://msults.atlassian.net/wiki/spaces/TSTM/pages/edit-v2/2045968385
Mapping items and holdings discussion of where we might be able to help.
Other