Student procedures: checking order duplicates in Sierra

Summary: This page provides instructions to student employees checking order duplicates in Sierra.

Basic steps

• From the desktop click on the Sierra icon (see your supervisor for login
  & password).

• Using the title search, look up the the order.

• Check orders by title, ignoring initial articles (please see the table at the bottom for
  a list of articles in several foreign languages).

• The following items must be checked when comparing an order to a Magic2 record:

  location
  author
  title
  imprint (imprint = publication place, publisher, date)
  format

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Possible Sierra outcomes

Nothing

Nothing matching the paper order was found in Sierra.

• Record the following information in the space marked "Magic" in the stamp on the order :
  • 0
  • initials/date

Duplicate

Exact bibliographic entry (same author, title, imprint and format) with an attached order record destined for the same location as the incoming order.

Record the following information:

• dup 
• order location 
• order number 
• initials/date 

Add location question

Exact bibliographic entry (same author, title, imprint and format) but destined for a different location than the one currently in Sierra.

Record the following information:

• addl?  
• order location
• order number  (bib number if no order number exists)
• initials/date

Exception: If the order record location is "dx" and "7XX", please record the following information:

• OK
• initials/date 

Add edition question

Related bibliographic entry (same author and title as the order), but:

• with a different publication place, publisher, and/or date
• with an attached order record destined for either the same or different location as the paper order 

Record the following information:

added? (or added?/addl?, if the order-record location is also different)
order location
order number
initials/date 

   Exception: If the order record location is "dx", please record the following information:
      • OK
      • initials/date

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Step 3

• Substep a
• Substep b
• Substep c

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Step 4

• Substep a
• Substep b
• Substep c

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