Summary: This procedure details steps to be taken when copy cataloging gifts to the MSU Libraries.
This procedure needs to be updated from AACR2 to RDA and some info may be out of date. |
Component/category | Contains | Ok to process? | Notes |
---|---|---|---|
Blvl | m | yes | -- |
Type | a | yes | -- |
Location | GD | no | Transfer to Gov Docs shelves |
Location | SP | no | Transfer to Special Collections truck in the closet. |
Oversized book (300 field |c) | book size 31 cm and greater in height OR 31 cm and greater in depth OR 24 cm and greater in BOTH height and depth | yes | See Catalog Maintenance's oversize procedures for instructions |
Lang | matches piece | yes | -- |
ELvl | Blank, I, 4, or 8 | yes | -- |
ELvl | All others | maybe | Check for acceptable call number and subject headings plus matching author, title, imprint, series (if applicable). |
050/090 | Correctly formatted call no. | yes | For literary authors (in classes PB-PL, PM-PT) compare the portion of the call number in |a with the Sierra authority for the author; give conflicts to Head of Copy Cataloging |
050/090 | Not present | no | Transfer to "to be T Loc H'd" truck |
050/090 | M, ML or MT class no. | no | Transfer to Catalog Maintenance |
050/090 | Z over 5000, PZ, FC class no. | no | Transfer to Copy Cataloging Problems shelf |
050/090 | Anal call no. (numbering sequence following final cutter) | no | Transfer to Copy Cataloging Problems shelf |
050/090 | Alpha character following Cutter or date | yes | Remove any alpha character at the end of the Cutter and an 'x' at the end of the date |
050/090 | More than one 050 or 090 call number field with different numbers, or two call numbers in the same 050 field | no | Consult Head of Copy Cataloging |
1XX | matches piece | yes | -- |
245 |a & |b | matches piece | yes | Correct spelling errors. Check subtitle (if present) carefully and correct as needed. |
245 |c | matches if present | yes | Correct if needed |
260 or 264 | all fields match piece | yes | -- |
260 |c or 264 |c | Date doesn't match book | maybe | If the difference is no more than 1 year (i.e. 2002 vs. 2003) and all other bibliographic fields match, change the date in the record to match the date on the piece. For greater differences in dates, transfer to Head of Copy Cataloging |
300 | all fields match piece | yes | Fill in this information if missing: subfield 'a' contains pagination, subfield 'b' is for illustration notes, and subfield 'c' for size. See #2 below for more information. |
300 | Shows extent of item in volumes (i.e., 3 v.) or includes |e (supplementary material) | no | Transfer supplementary material pieces to the closet; transfer multi-volume items to Copy Cataloging workflow |
Series | 830 field | maybe | Follow Series searching procedure |
Series | 490 with first indicator "0" | yes | -- |
Subjects | At least one 6XX (600, 610, 630, 650 or 651)with second indicator 0 (zero) | yes | -- |
Subjects | 6XX (600, 610, 630, 650 or 651) has second indicator 4 which exactly duplicates a 6XX heading with second indicator 0 | yes | Remove the heading(s) with second indicator 4 |
700, 710, 711 | matches if present | yes | -- |
WWW URL internet link | An 856 field is present in the record | yes | Do not delete |
300 pages cmAfter editing, the field should look something like this:
300 xxi, 356 pages : |b illustrations ; |c 23 cmNote that the |a code does not appear before the paging information in the 300 field; this is normal.
Remember that class numbers N-NX and TR selected for MN will be processed for AR, and all K-KZ call numbers selected for MN will be processed for BU.
*ov=.oXXXXXXXX; i=[space]/loc=[location code];
EXAMPLE: *ov=.o12345678;i= /loc=bu;
Write the call number in the book (inside front cover, or top left corner of the first flyleaf for hardbacks; centered on the verso of the title page for paperbacks.) Use location stamp as appropriate.
|
FINAL STEPS BEFORE COMPLETING PAGE
1. Add an email link to your name. Highlight the text of your name, select the linking button on the command bar above, choose "web link" and enter: mailto:youremail@lib.msu.edu
2. Place your page in the right hierarchy. Click the page tree icon on the top left, and in the box for "new parent page" enter the name of the existing page that this page should be filed under. For example, any cataloging procedures would have CATALOGING as the parent page.
3. Add labels to your page by clicking the label icon on the top left. You can see a full list of available labels on the Find by label page.