Summary: This procedure provides guidance on selecting serial enumeration and chronology for serials in the case of a serial add. It also provides guidance on formatting the enumeration and chronology under the call number when labeling serials.
If both enumeration (for example, volume, edition, issue number) and chronology (e.g., year) are present on the piece, both are recorded in the following places:
When more than one type of date is present on a piece, dates are selected from the following preferred dates, in this order:
Examples of dates:
The date of designation may appear on the title page, cover, or spine and usually corresponds to what is recorded in the 362 or 588 field.
The date of publication may appear at the bottom of the title page or the verso/back of the title page.
As it looks on the piece | As the piece is labeled (beneath call number) | As it is recorded on the item record in the VOLUME field |
---|---|---|
v. 10 1999 [published in 2000] | v.10 1999 | v.10 1999 |
v. 10 Annual report…ending fiscal year July 31, 1999 [published in 2000] (Designation date is the same as the coverage date.) | v.10 (follow this practice, unless previous volumes recorded as 1998/1999) | v.10 1999 (follow this practice, unless previous volumes recorded as 1998/1999) |
Annual report covering July 1, 1998 to June 30, 1999 [published in 2000] (Designation date is the same as the coverage date.) | 1998/1999 | 1998/1999 |
2000 annual report covering Sept. 1, 1998 to Aug. 30, 1999 [published in 2001] (Designation, coverage and publication dates all present- Use designation date.) | 2000 | 2000 |
1991 v.1 c1992 [copyright date] (If numbering repeats within a year, numbering is placed after year) | 1991 v.1 | 1991 v.1 |
1 1999 (no enumeration caption on piece, nor in LIB HAS and LDR) | no.1 1999 | no.1 1999 |
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FINAL STEPS BEFORE COMPLETING PAGE
1. Add an email link to your name. Highlight the text of your name, select the linking button on the command bar above, choose "web link" and enter: mailto:youremail@lib.msu.edu
2. Place your page in the right hierarchy. Click the page tree icon on the top left, and in the box for "new parent page" enter the name of the existing page that this page should be filed under. For example, any cataloging procedures would have CATALOGING as the parent page.
3. Add labels to your page by clicking the label icon on the top left. You can see a full list of available labels on the Find by label page.