2018 TSTM notes

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Last updated: Jan 26, 2020

TS Managers 12-19-18 (Notes)

Present: Don, Dao, Kay, Ranti, Lisa S. (notes), Brooke

Regrets: Joshua, Autumn, Lisa R

Agenda

  • Approved 12-5-18 notes.
  • Suppression “r” usage and need. (Article Reach Non-contribute). Of the 130, 375 records with this code, many have a MSU code. For Acquisitions, one is on an LM title to record an Acquisitions discard record and one records a discard for an Archives title. For Art, there two records, each recording one year owned by MSU of a title mostly owned by LM.  Should we check on this code with LM?  Do we have workflows that still state we require it?
    • Most of these are Hathi trust records.  All can have the 'r' status removed.
  • Suppression "f" (AR Force contribute), "t" and "l" (Law AR codes).  The first code has three LM records and the last two have no records.  Can we clean this up once and for all?
    • Yes, we can clean these up, too.  Remaining suppression codes will be "n" (suppress), "x" (on the fly), "o" (Melcat Noncont), "v" (Rovi local), "d" (delete-supr), "w" (withdrawn-supr), "z" (Melcat noncont) and "g" (Melcat resource).
  • Coverage during the holidays and do we cancel TS Managers and Council now or wait?
    • TSTM will be held 12/26/18 if there are agenda items.
    • TS Council will be cancelled for January.
  • Sierra Upgrade, any questions/comments/concerns?
    • Upgrade will take place tomorrow.  Sierra down time will begin at 7pm, 12/20/18.  We discussed the 'New features in Sierra 4.1' document, which was emailed to Library Staff 12/18/18.

Action items

  • Action 1 Dao will update status codes "r," "f," "t" and "l" to an appropriate status, and then remove the codes from Sierra.

Decisions

  • Decision 1 Status codes "r," "f," "t" and "l" are no longer needed, and can be removed from Sierra.

TS Council 12-05-18

Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lisa S., Lisa R. (notes)

Regrets: Lee

Agenda

  • Approved the minutes from the 11-28-18 meeting.
    • What happens if we can't stay current in URI maintenance?  Is it still useful using our current forecast of the future? How does their usefulness rank compared to current authority headings?
      • URI maintenance is not an automated task; changes to URIs still need to be made manually (although at times can be made in batches using Global Update). We are backlogged with this work since Sue’s position was unfilled for 5 months.
      • We have kept current with maintaining the URIs for headings when the text string and URI both change, but not with the new URIs that should be added to old headings.
      • The time spent updating URIs could be used for other work, such as changing offensive headings (“Illegal aliens”).
      • Linked data work has slowed down, secondary assignments have been reassigned.
      • The Repo Team is using URIs from catalog records:
        • LC URIs from catalog records are carried over to Repo MODS records. These LC URIs are used in two different features in Repo production environment: 1) JSON-LD, and 2) subject knowledge cards. When no corresponding FAST URIs available, LC URIs in MODS records are used for matching to Wikidata for the knowledge card feature. Repo Team also working with Dao to create a similar knowledge card feature for the OPAC.
      • Ranti reported that there is also a proposed Comics project that may use URIs from catalog records.
      • Will a system migration afford us an opportunity to redo our URIs? There’s may be some linked data tools in ALMA that will help with creating URIs, but we don’t know enough about other library systems yet.
      • We could use MarcEdit to update URIs, but this would require regularly extracting and re-loading large numbers of catalog records, which doesn’t seem feasible given current staffing.
      • We will keep the URIs we have now and continue to have URIs added to our catalog records by Backstage, but will not try to maintain them going forward.
    • Update on where we are with headings "Aliens" and "Illegal Aliens" which have been approved to change provided it can be mostly automated.
      • The initial change can be made with several Global Updates, but ongoing monthly work will be needed to keep these terms from coming in from shelf-ready and record loads.
      • There are 8 related authority records for” Illegal Aliens” (e.g. “Children of illegal aliens”) and 51 related authority records for Aliens (e.g. “Church work with aliens”). The LC document about the proposed changes does not outline how LC planned to handle these related headings.
      • It is not clear how LC’s proposal to add “Unauthorized immigration” as a second heading for “Illegal aliens” will work with subdivided terms (e.g. “Illegal aliens—Services for” doesn’t work when changed to “Unauthorized immigration—Services for”).
      • Joshua will form a task group to consider how we should proceed with the related authority records and subdivided headings.
      • We will begin by changing the lone headings “Illegal aliens” and “Aliens” to “Noncitizens.”
  • Announcements?
    • Lee’s last day is this Friday.
    • Kay, Dao, & Nicole is going to the MiALA workshop on Friday.
    • Kay is making progress to become a fiscal officer again.

Decisions

  • We will keep the URIs we have now and continue to have URIs added to our catalog records by Backstage, but will not try to maintain them going forward.
  • We will begin changing the solo headings “Illegal aliens” and “Aliens” to “Noncitizens.”
  • Joshua will form a task group to consider how we should proceed with the related authority records and subdivided headings for "Illegal aliens" and "Aliens".

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TS Managers 11-28-18

Present: Joshua, Don, Dao, Kay, Ranti (notes), Lee, Lisa R., Brooke

Regrets: Autumn, Lisa S.

Agenda:

  • Approved 11-7-18 minutes.
  • New Rovi DVD’s and OCLC holdings. 
    • We have many boxes of new Rovi DVDs in Remote to be processed. Lucas's script will obtain copy from WorldCat and attach OCLC holdings for most of these as we work on them.
    • Discussed the method of attaching OCLC holdings and obtaining OCLC numbers for records Lucas's script doesn't obtain from WorldCat.
    • Will pursue batch loading of these records into WorldCat through a local process.
  • Discussion of LC subject terms such as “Illegal Aliens” in the catalog.  What are the workflow consequences for going against an LC heading.  Is there room for compromise?
    • Library of Congress has not implemented the changes due to Congress' objection. Joshua proposed we go ahead and adopt the change, because all the necessary formalities to implement the changes are already in place. We can do this for items already in the catalog by doing a global change. Note: we can’t always prevent new ones coming from copy cataloging, vendor record loads, and/or shelf-ready items. A regular checking to find the old subjects and replace them with the new ones would need to be done, preferably in some automatic fashion. 
      • Aliens would become: Noncitizens;
      • Illegal Aliens would become: Noncitizens + Unauthorized immigration.
    • TS Managers agreed to proceed. Law Library supports the change. Kay will bring this to EC for discussion and Library of Michigan.
  • Any questions that we need to address before Lee’s departure as it relates to your unit?
    • Kay will step in as temporary Fiscal Officer. Other responsibilities needs to be delegated to different staff for the time being.
  • Round robin
    • We will proceed with adding accessibility information on ERM records, barring the completion of the requested new ERM fields by III.

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TS Council 11-7-18

Present: Joshua, Emily, Don, Dao (Notes), Kay, Tim, Lucas, Emily, Nicole, Lisa S., Lee, Lisa R. Lucas

Regrets: Ranti, Tad, Autumn

Agenda

  • Approved 10-31-18 minutes.
  • What can we do to make TS Tours more interesting? Are there other events we should do?
    • The recent TS tour had a good turnout, and participants were very interested.
    • We could improve the logistics for the preparation and planning.
    • Scavenger hunt style with food at the end? 
    • Ways to advocate and introducing TS works by handouts, signage and posters?
    • More of an open house style?
    • Some show and tell about tasks, projects and challenges of TS operation?
  • University Librarians Forum next Wednesday at 10:00 a.m. Cancel TS Managers?
    • We will cancel the next TS Managers meeting on November the 14th.
  • TS party and TS Council luncheon—can we schedule them now?
    • TS Council luncheon: November the 29th, Thursday.
  • Who plans to be off on November 21st? Cancel TS Managers?
    • TBD.

Updates

  • Sierra test server is available now. To distinguish Sierra test from production, the test server has the word TEST in the header's view from SDA. We also pushed alternative skin in staff's login so Sierra test can be visually identified when it opens up. Systems will start to install the desktop client on staff's PC. Once that is done, we will also get a different icon for Sierra test. For now, Sierra test can be accessed through the web: https://sierra-app.lib.msu.edu/sierra/sierraweb.
  • 001 field is no more protected for OCLC record import via Connexion.

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10-31-18

Present: Joshua, Don (notes), Dao, Kay, Ranti, Lisa S., Lee, Lisa R.

Regrets: Autumn, Brooke, Don T.

Agenda

  • Service Level Agreement (SLA) with MSUIT
    • Made some final edits on a document which will be passed on to Shawn Nicholson containing our ideas on what should be included in the library SLA's .
      • Some of the ideas were listed in the TSTM notes dated 10-24-18.  An additional suggestion mentioned was that the libraries will initiate and be involved in the final decision on any integrated library system (ILS) in consultation with MSUIT.
  • "Who Does What" document
  • Innovative Interfaces, Inc. (III) has reported that the reindexing of the Sierra database is finished.
    • We found some errors in the indexing and reported them to III.  Dao and Joshua will work with III to address these issues.  Joshua even plans to create a "Monster Marc Record" to aid in the discovery of the indexing problems.  Seems the right thing to do on Halloween!
  • NISO membership renewal
    • Our NISO membership is up for renewal and Kay asked us to send her our opinions on the benefits of renewing our membership.  Some of the benefits mentioned at the meeting included:
      • Access to free webinars
      • Opportunities to serve on a NISO working group
      • Early notification on NISO events

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10-24-18

Present: Joshua (notes), Don, Dao, Kay, Ranti, Lisa S., Lee, Lisa R. 

Regrets: Autumn, Brooke, Don T.

Agenda

  • Approval of 10-17-18 minutes.
    • Done
  • Can we stop protecting the 001 field now that the test database is up?
    • 001 was being protected to prevent control numbers of records from being accidentally overlaid while we were without the test server for retrospective lookup
    • A matter of weighing the time of one-by-one manual deletion as records are exported vs. fixing accidental overlays with a test server available
    • Decision: when test server is up and running, we will stop protecting 001
  • What belongs in a Service Level Agreement for Sierra? Dao will share what we have compiled and other documents.
    • Discussion of ideas to pass to Shawn for prospective inclusion in Service Level Agreement (SLA) with ITS.
    • Ideas discussed included:
      • Expected turnaround time for requests / incidents
      • How to escalate tickets
      • Preserving system of using Sysdocs and access to in-building IT colleagues
      • Service expectations for library-specific applications (or, ensuring ability to manage these independently)
      • Limitations of scope: for example, preserving our ability to contact vendor directly
  • All-TS staff meeting needed?
    • Discussed potential need. None planned at this time.
  • Who does what? https://docs.google.com/spreadsheets/d/1vD4XF84DLm4X33N28G-HBXfMONtsxEbIw7znXKk3cB8/edit?usp=sharing
    • Ongoing

Decisions

  • When test server is up and running, we will stop protecting 001 field

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10-17-18

Present: Joshua, Don, Dao, Kay, Ranti, Lisa S., Lee (notes), Lisa R.

Regrets: Autumn, Brooke, Don T.

Agenda

  • Approval of 10-10-18 minutes
    • Done
  • Sierra Permissions Document
    • Kay updated that Terri Miller and Erin Weller reviewed and it is okay to proceed. Agreed that the document should be posted document under policies on the Drupal site.
  • Initial discussion of Sierra "conventions" such as uncataloged records have no catdate; bib locations are two characters;"missing" in a box status means we never received it
    • The purpose is to compile and document the methods or practices that have been used within Sierra that are assumed understood but may have not been communicated or documented since their implementation and usage. This will help give us overall consistency in our work in Sierra.  This is not looking for specific codes but the formatting of codes or how we are using the system.
      • Locations in a bib record are 2 letters, other records have 5 letter locations
      • If an item hasn’t been to a cataloger, there would be no date in the Cat Date
      • Checkin box status “Missing” means it was never received
      • There is always an item record, never a standalone bib record
      • Used order records to put things in tloc
      • Track credit card payments using an external note in the order record
      • Control Numbers (001 field) - OCLC do not have the alphabetic prefix characters
      • Control Numbers (001 field) - Have alphabetic prefixes for other kinds of loads
      • Control Numbers (035 field) – Authority records don’t have an alphabetic prefix, non-LC numbers do have a prefix
      • Catalog record has a Cat Date
      • Every catalogued record has an 008 field
      • Every resource record has related holdings
  • Initial discussion of IT Service Level Agreements and what would we like to see in them. Send ideas to Dao.

Action items

  • TS Managers will continue reviewing the TS "Who Does What" document
  • Send IT SLA ideas to Dao

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TS Council 10-10-18

Present: Kay, Joshua, Dao, Lee, Tad, Ranti, Don, Nicole, Tim, Lisa S (notes), Lisa R.

Regrets: Autumn, Emily, Lucas

Agenda

  • Approve 9-12-18 meeting minutes.
    • Done.
  • Any attend the Presidential Search Input event?  Report?
    • Joshua Barton attended the session for Arts & Humanities and shared his perspective with us.
  • Google Library Conference impressions. Don Depoorter
    • Don attended and reported back the sessions were technical and focused on scanning, scanning software, OCR software, Hathitrust data report, etc.  There were not any sessions focusing on Library workflow.   Security was a concern for Google and non-disclosure agreements of Libraries kept them from sharing details.
  • Tour needed. Does our current way of doing this work? Bring calendars for a date.
    • TS tour will be held Friday, October 26th at 10am.
  • TS physical space. Do cubicles work?  Kay's brief conversation with Joe.
    • Noise and visual distractions are the biggest concerns.  Also, the space seems more cluttered now.  Aisles are narrow.  Storage is a concern.  Tim Kiser has moved to the new Map Library space.  Maybe there are spaces outside of TS that could be appropriate for other TS Librarians.
  • Announcements:
    • Joshua Barton - A hire for the LAIII position in Copy Cataloging has been recommended.  Also, Jessica Achberger will be cataloging as a tertiary assignment, and Zoe McLaughlin will be cataloging as a secondary assignment.
    • Lisa Smith - A hire for the LAIII position in Acquisitions has been completed.
    • Lisa Robinson - Interviews for the LAIV position in Metadata Management will happen next week.

Action items

  • TS Managers will continue reviewing the TS "Who Does What" page on Drupal.

Decisions

  • TS tour will keep same format as past years, with tour starting at Acquisitions, and moving through all TS units for a brief overview.

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09-12-18

Present: Don, Dao, Kay, Ranti, Lisa S, Lee, Lisa R (notes)

Regrets: Joshua, Autumn

Agenda

  • We met at our temporary new time of 10 am.
  • Edit and Approval of all previous minutes and publish
    • Done.  Each week, we will approve & publish the previous week's minutes at the start of the meeting.
  •  Last look at Sierra Permissions document before checking with Terri Miller https://docs.google.com/document/d/1KDOBD_DCOE3qXdTqHJmglsQsnYtsqHVbzycWgUcZUBk/edit?usp=sharing
    • Done. Kay will share the document with Terri Miller for her input on on circulation & patron permissions.
    • TS Managers would find it useful to have a list of the permissions held by each of their staff. It can be difficult to know what permissions a person has since there is not a one-to-one relationship in Sierra between a function and the permission(s) needed to perform it.
  •  Progress on "Who Does What" page?
    • We know that some changes need to be made as some staff have retired, some telephone numbers have changed, and some new functions are not listed.
    • The current page is very detailed and organized around individual staff members job duties and TS organizational structure. Do we want to have a public-facing page that is organized around types of questions/functions and keep an updated version of the current page for TS-only viewing?
  • Round Robin
    • Don - There are just 2 or 3 shipments left in the Google theses digitization project. We expect the project to be done in October.
    • Ranti - The 3 video games the library recently bought have been cataloged & processed. She is now documenting the workflow.  There may be a need for a new location code for DMC Games (as distinct from ROVI games). 
    • Lisa S - Nicki’s last day at work and her retirement party is this Friday. 
    • The Michigan Innovative Users Group meeting (at LCC West) is also this Friday.

Action items

  • TS Managers will continue reviewing the TS "Who Does What" page on Drupal.
  • Ranti will create a google doc containing the current "Who Does What" content for edit collaboration

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TS Council 09-05-18

Present: Dao, Kay, Ranti (notes), Nicole, Lisa S., Lee, Lisa R., Brooke M. (Law Library)

Regrets: Joshua, Autumn, Tad, Don, Tim, Emily

Agenda

  • III API. What can it do? (Dao)
    • API: application programming interface, a web service that allows one to access "backdoor" of a system instead of using the public interface.
    • Sierra API has been around for quite sometime.
    • We don't have all possible endpoints yet. Innovative adding them for each Sierra update.
    • Our library catalog already utilizing the API
      • Google Book API: linking to Google Book limited preview or full text, depending on the availability on Google Books
      • OCLC/Worldcat citation API. Showing the link to the Worldcat citation if available.
    • Sierra API documentation: https://techdocs.iii.com/sierraapi/Content/titlePage.htm
    • Sierra API access https://magic.msu.edu/iii/sierra-api/swagger/index.html (will need an API Key in order to access the data)
    • Input/output format: the API is based on RESTful API, takes text queries or JSON in some cases
    • API endpoints provide results in JSON and XML format
    • Acquisition and Circulation have CRUD (Create, Read, Update, Delete) access
    • Bib records only have Read access
    • Sierra API is also accessible through browser plugins (Firefox RESTClient and Chrome Advanced REST Client)
      • You will need to convert the key:secret into base64 strong by using the Based64 Encode and Decode online utility
    • The API set up can be granular so only certain access can be granted.
  • What III products have we purchased that we do not use?  A reminder in case we see products differently now. (Dao)
    • Metadata Builder: a program that helps build Dublin Core with OAI-PMH capability.
      • We used to use it to harvest EAD from VVL finding aids (around 2003?) to create collection-level MARC records. These MARC records have been largely (but not entirely) replaced by item-level records, and most of the collection-level records are now suppressed or deleted.
      • If we move to a different catalog system in the future, we should consider whether we still need the few remaining collection level records.
    • Media Management: a product to add digital files to the catalog.
      • We used to use it to store digital files on the catalog server and link those files to catalog records. The linked digital objects show up as thumbnails in OPAC catalog records.
      • We used this program for a pilot project (around 2002?) to display digitized book covers. Lisa R. thinks these book cover links may have been removed from the catalog records. Now we use the Syndetic Solutions service to show book covers.
      • The alternative to using Media Management is to supply a link to a digital object in the catalog record using the 856 field. This method does not provide a thumbnail preview of the image.
    • There are several others, but these two products are the biggest.
  • TS Who Does What page
  • Sierra server updates:
    • Operating system upgrade: Dao is hoping to be done next week; still waiting for ITS on the exact date.
    • After the upgrade, we will have the ability to add more material types.
    • Test server: III is still working on loading the old data to populate the test server.


Action items

  • Unit Heads will review their sections of the "Who Does What" page.
  • Kay will ask for feedback from other Departments.

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08-29-18

Present: Joshua, Don, Dao (notes), Kay, Ranti, Lisa S., Lee, Lisa R.

Regrets: Autumn

Agenda

Action items

  • Ranti will created the Drupal page for the 2018/2019 TS Gs & Os
  • Kay will contact Emily Sanford about fine tuning our process for publishing minutes in Confluence.

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08-15-18

Present: Kay, Joshua, Don, Autumn,, Ranti, Lisa S., Lee

Regrets: Dao, Lisa R.

Agenda

  • TS Goals & Objectives update
  • "Peter Berg" in our procedures
    • identified pages requiring updates; will contact Pat Olson to confirm/review
  • TS retirees in our procedures
    • identified pages requiring updates; various managers will make revisions as needed
  • More thoughts about draft minutes on Confluence
    • draft notes should only be visible to TSTM members until finalized
    • how to accomplish? keeping new notes in unpublished draft of notes page probably the best approach

Round robin

  • Kay
    • availability update
    • will be meeting with John Straw soon from Ex Libris
  • Joshua
    • reindexing testing done; several issues identified that Innovate will need to address
      • 490 still not indexing in title or series as planned
      • Lucas discovered that portions of $0 and $1 URI character strings are searchable in the keyword (i.e., search for "authorities" gets lots of hits)
  • Don
    • project to update records for materials in Remote to circulate for 6 months instead of shorter loan periods
      • mostly applies to serials records, since usually those only circulate for 21 days
      • about 300k records

Action items

  • Autumn – create separate drop-down for TS GOs on Drupal page & post finalized 18-19 GOs when prepared (edit: Ranti posted the finalized version)
  • Various managers – edit Confluence procedures to replace names of retirees

Decisions

  • We are ok with Confluence spaces being indexed and publicly searchable (following up from 7.25.18).
  • Draft notes will remain unpublished until reviewed by the group.

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7-25-18

Present: Joshua, Don, Autumn, Dao, Ranti, Lisa S., Lee, Lisa R.

Regrets: Kay

Agenda

  • Access to test server almost restored
    • Will require two separate Sierra icons on each individual machine
    • Will need to decide which staff need access and request Systems help for installations
      • catalogers need access to resolve overlay errors
      • team managers
      • Lyudmila, Kim W., Lisa E., Anne E.
    • Off-campus access will require VPN
    • Dao working to ensure IT populates test with old catalog data
      • we know we need data back to at least June 2016 so Acq. can complete check-in card error resolution project
      • after that is complete, we can revisit question of appropriate time window for test server data 
  • Search engine indexing of TSTM Confluence space
    • group has no huge concerns about TSTM notes being indexed
    • will take back to Kay for decision
  • Round robin
    • Joshua
      • testing of re-indexed database underway
      • report expected in a few weeks
    • Don
      • new workflow to process cataloged but unprocessed Rovi items and retain packaging 
    • Lisa S.
      • Huei’s replacement starting Aug 20
    • Dao
      • updated us on schedule
    • Ranti
      • Upcoming project with Heidi and Anne Swan looking at documenting accessibility in our e-resources management for e-resource records and databases 
      • Working with Jonah to purchase games and books about games for CAL, desired for teaching/research; how should these enter cataloging/processing workflow, what circulation approach will be taken, and what procedures do we need to write up?
    • Autumn
      • reminder: less availability coming up
      • Backstage project for Chinese/Arabic books underway
      • fleshing out Confluence documentation
    • Lisa R
      • struggling to keep up with all the authority work since Sue's position is vacant at the moment. Having to rely on the automated processing, even though those programs are known to work imperfectly and incompletely.
      • working on the creation of local authority data for Rovi names, as a contribution to the OCLC Project Passage. But this work also suggests the possibility of creating local name authority records for Rovi band & musician names.
    • Lee S.
      • wrapping up final steps of fiscal close
      • schedule updates


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TS Council 7-11-2018

Present: Joshua, Tad, Autumn, Dao, Kay, Ranti, Tim, Lucas, Emily, Nicole, Lee 

Regrets: Don, Lisa S., Lisa R.

Agenda

  1. Update on uniform time reporting idea
    • white boards not an option because of marker dust on fabric
    • other things to consider
      • paper notepads, pins
      • doors for cubicles would allow mounting whiteboards

  2. Confluence location for TS minutes (Autumn)
    • switching to maintaining TSTM notes in Confluence
    • keeping space publicly viewable for lib staff, but not posting link to space anywhere except intranet
    • check on web crawling!

  3. Feedback Kay can share with incoming director Joe Salem
    • for instance, Kay assumes we’d like to maintain current profession development funding levels
    • anything else?
      • maintain 7a-7p working hrs
      • prox card entry to TS instead of keys?
      • dearth of language expertise in cataloging across the field, possibility of hiring someone with advanced degrees but no MLIS
      • would like to retain “Technical Services” name
      • commitment to cataloging at full levels and national cooperative cataloging
      • commitment to continued authority control and identity management
      • Kay would like a hosted ILS
      • keep thinking, send other thoughts Kay’s way

  4. Interesting thoughts from ALA
    • Tad (RBMS preconference)
      • helped lead discussion group for newer professionals seeking full time work
      • learned a lot about other institutions’ projects, especially around underrepresented groups and collections
        • Smith College — $5000 a year set aside, let class groups propose purchase of certain materials
      • Emily
        • RDA Forum
          • numbering issue still controversial
          • spring 2019 as potential launch
        • did a lot w ALCTS, upcoming realignment discussion and survey results
          • working groups looking at budget/finance and communication/planning
          • report planned for Midwinter
          • discussions about possible LITA/ALCTS forum instead of Midwinter
      • Ranti
        • LITA perspective on realignment
          • some discussions about the differences between LITA’s flat structure as opposed to ALCTS’ sections and committees at different levels
        • session on presenting digital collections
          • noticing other institutions have metadata folks really enmeshed within traditional cataloging units instead of highly separate roles and units like we do
      • Tim
        • whenever beta Toolkit is launched, groups like PCC will have to decide on individual basis when/how to adopt (and also will need to tackle revision of policy statements)
        • preconference on proposing new LC classification numbers
          • some questions about success of proposals if related only to retrospective projects?
      • Lucas
        • heard suggestion for returning Midwinter to business meetings only, no programming
        • MARC Advisory Committee meeting; passed two proposals related to accessibility
          • 041 for AV materials; also 341 and 342
          • PCC discussion about use of $2 in 1XX and 7XX to indicate source of identifier (would aid with reconciliation)
          • British Lib opposed because identity management shouldn’t make use of preferred strings
        • LC presentation on non-Latin scripts in BF descriptions
        • U of Fla used vendor to apply JSTOR subject vocabs to resources via machine learning processes
        • U of Fla including articles by their own faculty from open access journals in institutional repository—getting metadata from Elsevier; accepted manuscripts next on the list
        • AI lab by U of Rhode Island
          • lab set up with College of Engineering; AI being used for abstracting and indexing, feature detection and content extraction
      • Dao
        • heard Innovative is investing $25m in software development
        • lots of discussion about data privacy, security, with some discussion about the impact of GDPR
        • increased usage of KBART in knowledge bases
        • Syndetic Solutions purchased by ProQuest, new enhancements added to product as Syndetics Unbound
      • Joshua
        • cataloging lab by Violet Fox
          • tackling changes to LCSH in a collective way
          • BTAA thinking about collective proposals also
        • trying to resolve issue with OCLC WCP sending us minimal records, but with call numbers pulled from more desirable full level records
      • Lee
        • BTAA trying to resolve issue of rising costs with Kanopy’s PDA service; meeting some resistance from their executive leadership, who doesn’t want to work with consortiums
        • three libraries preparing to go live with Folio
        • updates coming to issn.org
      • Kay
        • presentation on implementing meditation rooms (something we’re thinking about here)
          • challenges with naming them!
          • location of restrooms a factor (washing feet)
          • Duke has two rooms — one for prayer/reflection, one for wellbeing (stuff like yoga, etc)

  5. Re-indexing done. Time to check results.
    • Joshua suggests taking spreadsheet and divvying up among TSTM to test 

Action items

  • Autumn – check on web crawling of Confluence TSTM space


Decisions

  • The new Confluence space for meeting notes looks good; we will use it going forward
  • Instead of emailing drafts of minutes to other attendees and asking for edits, notes will instead be reviewed and approved at the beginning of each meeting

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