Summary: Instructions for cataloging the Children's and YA Literature Collection materials.

Create custom call number

• Determine sublocation
• Consult chart below
• Insert custom call number in the 099 field
• C-tag the 099 and y-tag any other call numbers present in the record

Biographies

For any biography:

• Determine if the title is individual or collective
• For individual with common form of name, proceed as usual
• For collective or individual with form of name variations, see protocols below
• Contact Elizabeth Webster with any questions.

For Dewey numbers:

• Many copy records already include a Dewey number in the 082
• Otherwise, use the OCLC Classification service: http://classify.oclc.org/
• Numbers should not expand beyond 2 digits after the decimal (just delete any extra digits)
• Forward any issues to Autumn

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Add series note, GFT, & Sierra bib location

• Series note = 830 #0  MSU Children's & YA Literature Collection. $5 MiEM
• Potential GFT to apply include:
  • 655_7 Picture books. $2 lcgft
  • 655_7 Poetry. $2 lcgft
  • 655_7 Graphic novels. $2 lcgft
  • 655_7 Biographies. $2 lcgft

• After export:
  • add mnjuv as an additional location in the bib record in Sierra
  • although 5-letter codes are not usually used in bib records, one is used for this collection because it facilitates a scoped search in the public catalog; thus, the bib should contain both mn and mnjuv in its location field (per Dao, 2018)

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Adds

• Adds for LoM and Law 
  • label as Copy 1
  • perform all steps above, but insert the 099 in the item rather than the bib
• Adds to MSU locations
  • if same call number, label as Copy 2
  • if different, label as Copy 1
  • perform all steps above, but insert the 099 in the item rather than the bib

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Processing

• Call number & label formatting:
  • Call numbers may still be written on the inside corner for hardcover books with dust jackets.

  • Call number formatting examples:

    Call number formatting examples

    099__|fFC|aFaulkner = 

    FC
    Faulkner

    
    

    099__|fNFC|a338.96 Illman = 

    NFC
    338.96
    Illman

    
    

    099__|fBIO|aAndrews T = 

    BIO
    Andrews T

• Leave dust jackets on.
• Place on Children's Literature shelf in CatMan area.
• If item has supplemental material, handle via normal workflows
  • accompanying CDs or DVDs go to DMC, etc.

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Biography protocols

Individual with variant forms of name

The following chart indicates how to address various forms of name for the 099 call number and label (aside from the Last name + first initial pattern established above). For any scenario with a controlled list, contact Elizabeth Webster to confirm the correct form of any name not included in that list.

Biographies about more than 1 person

Groups

Some biographies cover a group of people rather than an individual (e.g., Wonder Women of Science). In these cases, we add a prefix that collocates all collective biographies on the shelf and then file by main entry. This could either be author last name or first word of title.

• 099__$f BIO $a GROUP [author last name]
• 099__|fBIO|aGROUP Schatz
• Label example:
  BIO
  GROUP
  Schatz

Two people

Some biographies may deal with two associated people, like spouses or public figures who worked closely together. In these scenarios, Elizabeth will make case-by-case decisions about which person’s name to use in the call number and label.

• Example: A work about Martin Luther King, Jr., and Mahalia Jackson → BIO Jackson M

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