Summary: Instructions for cataloging the Children's and YA Literature Collection materials.

Create custom call number

Determine sublocation
Consult chart below
Insert custom call number in the 099 field
C-tag the 099 and y-tag any other call numbers present in the record

Biographies

For any biography:

Determine if the title is individual or collective
For individual with common form of name, proceed as usual
For collective or individual with form of name variations, see protocols below
Contact Elizabeth Webster with any questions.

For books being cataloged as part of the 2020-2021 reclassification project, the 099 should be y-tagged (a global update will be made when reclass/relabel/reshelve efforts are complete). See details here: Children's literature reclass

Collection	Subloc code	099	Example
Fiction Children's	mnjfc	$f FC $a [Author last name or title first word]	099__\|fFC\|aFaulkner
Fiction Middle Grade	mnjfm	$f FMG $a[Author last name or title first word]	099__\|fFMG\|aBarton
Fiction YA	mnjfy	$f FYA $a [Author last name or title first word]	099__\|fFYA\|aRowell
Nonfiction Children's	mnjnc	$f NFC $a [Dewey #] [Author last name or title first word]	099__\|fNFC\|a338.96 Illman
Nonfiction YA	mnjny	$f NFYA $a [Dewey #] [Author last name or title first word]	099__\|fNFYA\|a618.10 Barnes
Graphic Novels	mnjgn	$f GN $a [Author last name or title first word]	099__\|fGN\|aDepoorter
Poetry/Verse	mnjpv	$f POETRY $a [Author last name or title first word]	099__\|fPOETRY\|aWong
Biography	mnjbg	$f BIO $a [Biographee last name, first initial]	099__\|fBIO\|aAndrews T
		$f BIO $a GROUP [Author or editor last name]	099__\|fBIO\|a GROUP Rue

For Dewey numbers:

Many copy records already include a Dewey number in the 082
Otherwise, use the OCLC Classification service: http://classify.oclc.org/
Numbers should not expand beyond 2 digits after the decimal (just delete any extra digits)
Forward any issues to Autumn

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Add series note, GFT, & Sierra bib location

Series note = 830 #0 MSU Children's & YA Literature Collection. $5 MiEM
Potential GFT to apply include:
- 655_7 Picture books. $2 lcgft
- 655_7 Poetry. $2 lcgft
- 655_7 Graphic novels. $2 lcgft
- 655_7 Biographies. $2 lcgft

Subject headings may often be coded 650 #1 or 650 #7 for special vocabularies. All subject headings (except ones that look obviously incorrect) are ok to accept, even if they look repetitive or appear in Spanish.

After export:
- add mnjuv as an additional location in the bib record in Sierra
- although 5-letter codes are not usually used in bib records, one is used for this collection because it facilitates a scoped search in the public catalog; thus, the bib should contain both mn and mnjuv in its location field (per Dao, 2018)

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Adds

Adds for LoM and Law
- label as Copy 1
- perform all steps above, but insert the 099 in the item rather than the bib
Adds to MSU locations
- if same call number, label as Copy 2
- if different, label as Copy 1
- perform all steps above, but insert the 099 in the item rather than the bib

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Processing

Call number & label formatting:
- Call numbers may still be written on the inside corner for hardcover books with dust jackets.
- Call number formatting examples:
  Call number formatting examples
  
  099__|fFC|aFaulkner =
  FC
  Faulkner
  
  099__|fNFC|a338.96 Illman =
  NFC
  338.96
  Illman
  
  099__|fBIO|aAndrews T =
  BIO
  Andrews T
Leave dust jackets on.
Place on Children's Literature shelf in CatMan area.
If item has supplemental material, handle via normal workflows
- accompanying CDs or DVDs go to DMC, etc.

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Biography protocols

Individual with variant forms of name

The following chart indicates how to address various forms of name for the 099 call number and label (aside from the Last name + first initial pattern established above). For any scenario with a controlled list, contact Elizabeth Webster to confirm the correct form of any name not included in that list.

Scenario	Call # and shelf label uses:	Controlled list
Persons whose middle initials are part of common usage	Both first and middle initials Martin Luther King = King ML	Anthony SB Du Bois WEB Ginsburg RB King ML Law WW Lowe AC Stanton EC Washington BT Wells-Barnett IB Woodson CG
Persons with hyphenated first names	Both letters Jean-Michel Basquiat = Basquiat JM	n/a
Persons or animals known by one name	The one name Malala Yousafzai = Malala	Gandhi Hachiko Malala Selena
Persons with non-Western forms of name	Entire name where possible BIO Sitting Bull	Sequoyah Sitting Bull Sun Ra
Persons known by an honorific	The honorific BIO Dalai Lama	Dalai Lama

Biographies about more than 1 person

Groups

Some biographies cover a group of people rather than an individual (e.g., Wonder Women of Science). In these cases, we add a prefix that collocates all collective biographies on the shelf and then file by main entry. This could either be author last name or first word of title.

099__$f BIO $a GROUP [author last name]
099__|fBIO|aGROUP Schatz
Label example:
BIO
GROUP
Schatz

Two people

Some biographies may deal with two associated people, like spouses or public figures who worked closely together. In these scenarios, Elizabeth will make case-by-case decisions about which person’s name to use in the call number and label.

Example: A work about Martin Luther King, Jr., and Mahalia Jackson → BIO Jackson M

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Contact	Autumn Faulkner or Elizabeth Webster
Team	CMS
Updated	September 2021
Created	July 2018

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