Summary: This procedure applies to several different situations in which TS staff might be editing an existing Rovi record. For multi-disc rovi items, see the Rovi multi-disc DVD project procedure.

Editing ROVI records

There are several different situations in which TS staff might be editing an existing Rovi record:

corrections to patron-requested items
adding regular ordered materials to existing Rovi records
special projects
- note that more detailed procedures also exist for the Rovi multi-disc DVD project

Staff will encounter two different types of Rovi records:

Phase 3 record*--> 001 has Rovi number with "rovi" prefix, description is minimal or even incorrect
full-level record --> 001 has OCLC number, appears complete and correct

Different situations call for different treatment. See below for details.

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Obtaining ROVI items

Unless adding ordered items to full-level Rovi records, catalogers will need the item in hand when editing Rovi records.

CatMan will deliver patron-requested items. All others can be pulled by Rovi unit staff.

To pull Rovi items, contact Stephanie Gibney

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Making record edits

Treat extensive edits as copy or original cataloging:
- overlay from OCLC
- attach EEMRV holdings using the provided Rovi OCLC authorization***
- do not preserve original cat date in Sierra
- in existing Rovi item record, add workstat <xxxcopyrovixxx> or <xxxorigrovixxx>
  - include piece count as necessary; ex: <xxxcopyrovixxx,3>
If making extensive edits AND adding new copy of item:
- add workstat <xxxcopyrovixxx> or <xxxorigrovixxx> to existing Rovi item record
- use conventional workstat for added copy item record
If only minimal editing is required, work in Sierra and do not overlay
- no need to track edits on previously used patron request spreadsheet

Field	If making extensive corrections or bringing in new bib	If adding to full-level record or making minimal corrections to bib
Sierra bib location	overlay process will handle	add mu or dm as needed
001 (repeated 001s are not acceptable)	remove Rovi-specific 001 if overlaying with full-level OCLC record	leave as is
035 (repeated 035s are acceptable)	preserve (by transferring to OCLC record)	leave as is
049	EEMRV	leave existing ROVI code, add $a EEMM or $a EEM7 if needed
099	preserve	replace with non-Rovi call number (Rovi call no. will be retained in Rovi item record)
830	preserve	leave as is
item record	N/A	add mu or dm location code as needed move non-Rovi item record to top of list

*Phase 3 Rovi records are brief records generated from Rovi-supplied metadata. They were created in cases where the Phase 2 automated search could not find a match for the Rovi item’s UPC in OCLC. Given that UPCs are not always provided in catalog records, it is possible that matching OCLC copy does exist for some Phase 3 records. Additionally, some Phase 3 music records will be enhanced automatically with metadata from Discogs.com and Musicbrainz (Phase 4). Any Phase 3 music records manually enhanced by catalogers will be excluded from this automated process using the spreadsheet mentioned above.

**Previously, Rovi edits for patron-requested items were tracked on this spreadsheet.

***Previously, we did not attach holdings to Rovi records because of lending concerns. Now holdings may be attached using an authorized Rovi OCLC login, which generates the holdings code EEMRV.

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Contact	Autumn Faulkner
Team	CMS
Updated	April 2018
Created	April 2018

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