Rovi (general)
Summary: This procedure applies to several different situations in which TS staff might be editing an existing Rovi record. For multi-disc rovi items, see the Rovi multi-disc DVD project procedure.
Editing ROVI records
There are several different situations in which TS staff might be editing an existing Rovi record:
corrections to patron-requested items
adding regular ordered materials to existing Rovi records
special projects
note that more detailed procedures also exist for the Rovi multi-disc DVD project
Staff will encounter two different types of Rovi records:
Phase 3 record*--> 001 has Rovi number with "rovi" prefix, description is minimal or even incorrect
full-level record --> 001 has OCLC number, appears complete and correct
Different situations call for different treatment. See below for details.
Obtaining ROVI items
Unless adding ordered items to full-level Rovi records, catalogers will need the item in hand when editing Rovi records.
CatMan will deliver patron-requested items. All others can be pulled by Rovi unit staff.
To pull Rovi items, contact Stephanie Gibney
Making record edits
Treat extensive edits as copy or original cataloging:
overlay from OCLC
attach EEMRV holdings using the provided Rovi OCLC authorization***
do not preserve original cat date in Sierra
in existing Rovi item record, add workstat <xxxcopyrovixxx> or <xxxorigrovixxx>
include piece count as necessary; ex: <xxxcopyrovixxx,3>
If making extensive edits AND adding new copy of item:
add workstat <xxxcopyrovixxx> or <xxxorigrovixxx> to existing Rovi item record
use conventional workstat for added copy item record
If only minimal editing is required, work in Sierra and do not overlay
no need to track edits on previously used patron request spreadsheet
Field | If making extensive corrections or bringing in new bib | If adding to full-level record or making minimal corrections to bib |
|---|---|---|
Sierra bib location | overlay process will handle | add mu or dm as needed |
001 | remove Rovi-specific 001 if overlaying with full-level OCLC record | leave as is |
035 (repeated 035s are acceptable) | preserve (by transferring to OCLC record) | leave as is |
049 | EEMRV | leave existing ROVI code, add $a EEMM or $a EEM7 if needed |
099 | preserve | replace with non-Rovi call number |
830 | preserve | leave as is |
item record | N/A | add mu or dm location code as needed move non-Rovi item record to top of list |
*Phase 3 Rovi records are brief records generated from Rovi-supplied metadata. They were created in cases where the Phase 2 automated search could not find a match for the Rovi item’s UPC in OCLC. Given that UPCs are not always provided in catalog records, it is possible that matching OCLC copy does exist for some Phase 3 records. Additionally, some Phase 3 music records will be enhanced automatically with metadata from Discogs.com and Musicbrainz (Phase 4). Any Phase 3 music records manually enhanced by catalogers will be excluded from this automated process using the spreadsheet mentioned above.
**Previously, Rovi edits for patron-requested items were tracked on this spreadsheet.
***Previously, we did not attach holdings to Rovi records because of lending concerns. Now holdings may be attached using an authorized Rovi OCLC login, which generates the holdings code EEMRV.