Rovi multi-disc DVD project

Summary: These procedures support the long-term project to review and correct Rovi records for multi-disc DVDs. These items may be referred to copy/original DVD catalogers via the Rovi patron request workflow, or be chosen for review by catalogers as time allows

General guidelines and info 

• leave sets together, even if it's something which would be separated for DMC
  • possible exceptions will be separated based on cataloger's judgment

• generally, send no more than 5 corrected sets for processing to CatMan each week​
  • this is in addition to any patron request work done that week

Sets with:

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To start

1. open the provided spreadsheet
2. if choosing item to work on, sort by number of discs or other available filters
3. ​if working on patron requested item, use ctrl+f to find barcode
   1. if item is not listed in spreadsheet, add row with all relevant info
4. perform initial check of record quality and accuracy, paying special attention to title access, tables of contents, etc.​
5. retrieve set from Rovi cabinet if needed
   1. change item record status to r to prevent patron requests
6. choose whether to keep set together or split into new bibs (should be an exception)
   1. all BluRay/DVD sets should be kept together 
7. generally, unless very minor edits are needed, do your work by exporting from OCLC, using the proper Rovi authorization and workstat 
   1. attach holdings to any Rovi record (copy or original) using the provided Rovi OCLC authorization
   2. use workstat xxxcopyrovixxx or xxxorigrovixxx
      1. if overlaying on existing bib
         1. do not preserve original cat date
         2. in any existing item record, add Rovi workstat in a w field 
      2. if bringing in new bib
         1. use Rovi workstat in 949 string 
   3. in any Rovi workstat, include piece count as necessary; ex: <xxxcopyrovixxx,3>

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Keeping together

• if overlaying with an updated record, attach holdings and preserve:
  • 035 Rovi control #
  • 099 Rovi call number
  • 830 Rovi local collection title

• add any necessary item records for 9+ disc sets
  • 099 - copy Rovi call number from bib to each item record
  • f note - copy from original item record
  • for item records including multiple discs:
    • ​m note - "This item contains [#] discs."
    • volume field - add associated discs "discs [#]-[#]"
  • barcode field - append -001, -002, etc., to original barcode

• for sets with multiple item records, edit 505 to include cataloger-supplied disc numbers to match each item record grouping
  ex: [Discs 1-4] Title -- Title -- Title. [Discs 5-8] Title -- Title -- Title

• for BluRay/DVD sets:
  • create item records for each type
  • add "BluRay" or "DVD" designation to item record volume fields and call numbers

• suppress if not already done

• return discs to either cabinet or CatMan as situation warrants

• record work on spreadsheet

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Splitting apart

• copy from old bib to all new bibs:
  • 035 Rovi control #
  • 099 Rovi call number
  • 830 Rovi local collection title

• ​for all new item records:
  • 099 - copy Rovi call number from bib to each item record
  • f note - copy from original item record
  • for item records including multiple discs:
    • ​m note - "This item contains [#] discs."
    • volume field - add associated discs "discs [#]-[#]"
  • barcode field - append -001, -002, etc., to original barcode
  • copy field is copy 1 since call number/barcode is different from first Rovi copy

• see b112000332 for an example

• suppress bibs and items and deliver to CatMan for processing (to ensure no ill-timed patron requests); CatMan or ILL will handle refiling

• record work on spreadsheet

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