Gifts (Ordering and receiving)

Summary: This page contains gift ordering and receiving procedures for acquisitions staff.

Acquisitions maintains a gifts review shelf, where incoming gifts are placed for Bibliographer review.
Bibliographers complete a streamer indicating whether or not they wish to add the title to the collection.

If the gift review shelves fill up, an email message from Acquisitions will be sent to selectors, giving a deadline to review the materials. Any gifts remaining after the deadline with be assumed 'unwanted,' and will be processed as such. Per sws, 8/8/19.
Materials are then transferred to the appropriate Gift shelf.
Recent unwanted materials are checked by Bibliographic Support for any faculty authors; if found, they will be pulled for review. Unwanted materials then gets transferred to the Salvage trucks.
Acquisitions staff will tattle-tape wanted materials as appropriate.
Bib and order records are then created in Sierra and materials are transferred to the appropriate cataloging workflow.

Beard Collection materials

Material destined for the Beard Collection in Turfgrass are cataloged and processed in Copy Cataloging.
Transfer these materials to the Beard shelf in Copy Cataloging.
These materials must not be stamped or written in.
They will need a barcode.
Catalogers will send the call number along with the book on an attached note. See also: Beard Collection cataloging.

Policies

As of the Fall of 2009, responsibility for Gifts intake rests with the Collections division.