Summary:

This procedure was archived in 2023 and is obsolete. The information below is retained for historic value. It is not reviewed or updated.

New book physical processing checklist

Verify call number on label matches the call number written in book. If any errors, place relabel streamer in book and place on "new book relabel shelf", bottom shelf next to labeling typewriter near team printer. Watch for any selin labels that may be peeling off.
Verify the correct barcode color has been used (check for location stamp above call number). White - Main, Reference, Labor, Maps, etc. Yellow - Business, etc. Pink - Music.
REFERENCE books should not appear on these trucks. If any are found, give to Group Leader.
Books should have either an MSU property stamp or sticker on the inside front cover. Gift books will have a gift plate instead of the property stamp.
All books should have a date due slip pasted in the front EXCEPT Art books. Music books receive a pink date due and Remote Storage books receive a blue date due.
Book covers: Paper book covers are not kept for any location. Occasionally, a book will have a book cover on the book, removed it from the book, and place in the box that Acquisitions has provided for us. Art and Music Libraries are no longer keeping book covers, but we are still occasionally receiving them with these books. Placed them in the same book cover box in Acquisitions.
Chavez books have a special red bookplate in the front and 2 large C's near the call number (above the label on the spine, or beside the label on the front).
Oversize items need an "oversize" sticker by the call number (above call number on the spine, or below call number on the front of book). Oversize books for Art Reserve and non-score oversize Music library materials have the word "folio" included at the bottom of the call number on the piece and |ffolio|a added to the front of the call number in Sierra. Watch for books that may be oversize (over 30 cm.) and not stamped oversize above the cataloger's handwritten call number.
All K's go-to Business unless in Reference or Remote Storage. None should be sent to Main.
M call numbers all go to Music.
All N call numbers are usually Art or Planning & Design (none in Main). Except all Art oversize material are shelved in Main's Oversize collection.
All TR's are Art.
Art reserve books, N's or TR's need a special "Art" label placed above the call number.

Set problem books aside and give to Group Leader.

All other books may be shelved.

Branch books with yellow barcodes get shelved on the branch Mailroom shelves, but first they need to be given to staff person, who will put them in-transit.
Branch books in the main building get shelved on the Technical Service sorting shelves in the hallway.
New books (including Asian titles) going to main should be arranged in full call number order.
- Check for acidity; any having acid content should be pulled, place a de-acid streamer in each and send to Binding Prep.
- The remaining books need an infinity symbol stamped on the top of each book.
- Scan barcodes for inventory and place the books on the New Book Shelves.

If we have special trucks (a special project filling 1 entire truck or more), the Shelving unit should be called or emailed to come and retrieve the trucks for shelving.

Shelf Ready Book Revision

Books that come on the shelf ready plan remain separate from the regular labeling/barcoding (CP Trucks) process and receive their own truck number. Shelf ready trucks are barcoded by the student barcoder once they are received in Catalog Maintenance. After they are barcoded they are scanned and placed on the new book shelves.
Check for MSU property stamp and barcode. These books do not have call numbers written in them; BUT, if they are going to a location other than main they need to have the location stamp in the usual spot above the handwritten call number inside the book. Multiple copies, folio, etc. should also be written in this area.
Multiple copies, folio, "art location label", Cesar Chavez information, etc., will need to have this added to the label.
Main books are scanned and then placed on the new book shelves as above.
Branch books (except Art) receive date due slips. Music books receive pink date due slips and Remote Storage books receive blue date due slips.
Music books need to have the item record location changed to "munbk".
A yellow "Ready For Shelves" sign is placed on finished trucks and return the orange "Ready for Barcodes" sign where the others are stored.

Contact	Don Depoorter
Team	CatMan
Updated	March 2023
Created	April 2018

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