Workstats formatting
Summary: This procedure provides guidance on the proper formatting of 949 workstat codes, an essential part of Technical Services statistics gathering.
Basic construction
Work statistics, referred to as "workstats" are a formulaic code of 14 characters that allows for the parsing of types of cataloging and processing statistics. In Connexion, before exporting a record, workstats are placed in MARC field 949 $f for most Folio job profiles. This loads them into the Workstats item note in the Folio item record.
Construct workstats using the formula and codes below:
[unit] + [work type] + [initials]
[cop] + [copymono] + [xxx] = copcopymonoxxx
[acq] + [skymatch] + [xxx] = acqskymatchxxx
For microforms, physical computer files, physical audio materials and physical video materials, include a piece count. Using no spaces, insert a comma after the workstat string and the number of pieces (fiche, discs, etc.).
[unit] + [work type] + [initials] + [comma] + [#]
Examples:
Original cataloger copy catalogs a 2-CD musical recording:
cmscopyaudoxxx,2
Processor in CatMan adds another copy of a video game to an existing record:
cataddicpfmxxx,1
Copy cataloger copy catalogs an item consisting of 36 microfiche sheets:
copcopymcfmxxx,36
Unit
Unit name | Workstat code |
|---|---|
Acquisitions | acq |
Catalog Maintenance | cat |
Original Cataloging | cms |
Copy Cataloging | cop |
Special Collections | spc |
Vincent Voice Library | vvl |
Work type
Monographs & print materials
Type | Workstat code |
|---|---|
original monograph cataloging | origmono |
monograph copy cataloging | copymono |
monograph added copies, locations, and volumes | addimono |
print supplementary material | suppprnt |
SkyMatch copy cataloging | skymatch |
SkyMatch problem cataloging | skyprobs |
Serials & analytics
Type | Workstat code |
|---|---|
original and copy cataloging of analytics | analytic |
original serials cataloging | origseri |
serials copy cataloging | copyseri |
serial adds | addiseri |
Microforms
Type | Workstat code |
|---|---|
original cataloging for all microforms | origmcfm |
copy cataloging for all microforms | copymcfm |
microforms adds | addimcfm |
microforms supplementary materials | suppmcfm |
microfiche copies of MSU theses and dissertations | thesmcfm |
Physical computer files
Type | Workstat code |
|---|---|
orig. cat. for all physical computer files including discs, disks, CD-ROMs, DVD-ROMs | origcpfm |
copy cat. for all physical computer files including discs, disks, CD-ROMs, DVD-ROMs | copycpfm |
computer files adds | addicpfm |
computer files supplementary materials | suppcpfm |
Audio materials
Type | Workstat code |
|---|---|
orig. cat. for audio discs, cassettes, music CDs, audio CDs | origaudo |
copy cat. for audio discs, cassettes, music CDs, audio CDs | copyaudo |
audio adds | addiaudo |
audio supplementary materials | suppaudo |
Video materials
Type | Workstat code |
|---|---|
orig. cat. for VHS cassettes, DVDs, and other video formats | origmovi |
copy cat. for VHS cassettes, DVDs, and other video formats | copymovi |
video adds | addimovi |
video supplementary materials | suppmovi |
Graphic materials & realia
Type | Workstat code |
|---|---|
orig. cat. for prints, pictures, photos, slides, postcards, transparencies | origgrph |
copy cat. for prints, pictures, photos, slides, postcards, transparencies | copygrph |
print/picture/photo/slides/postcards/transparencies adds | addigrph |
print/picture/photo/slides/postcards/transparencies supplements | suppgrph |
adds for realia | addireal |
orig. cat for realia | origreal |
copy cat for realia | copyreal |
Gov docs
Type | Workstat code |
|---|---|
MARCIVE record audio materials | govdaudi |
MARCIVE computer files, including discs, disks, CDs | govdcpfm |
MARCIVE prints, pictures, photos, slides, postcards, transparencies | govdgrph |
MARCIVE maps | govdmaps |
MARCIVE records in micro formats; add a comma (,) and the number of fiche sheets or film reels | govdmcfm |
MARCIVE VHS cassettes, DVDs, and other video formats | govdmovi |
MARCIVE record print formats; also use this code for each item attached to multi-volume works | govdprnt |
MARCIVE record serials | govdseri |
MARCIVE web pages and databases | govdwebs |
Retrospective gov docs cataloging | retrgovd |
Electronic resources
Type | Workstat code |
|---|---|
purchased electronic (online) books cataloged originally | origemo$ |
purchased electronic (online) books cataloged from copy | copyemo$ |
purchased electronic (online) serials cataloged originally | origesr$ |
purchased electronic (online) serials cataloged from copy | copyesr$ |
free e-books cataloged originally | origemon |
free e-books cataloged from copy | copyemon |
free e-serials cataloged originally | origeser |
free e-serials cataloged from copy | copyeser |
web pages and databases cataloged originally | origwebs |
web pages and databases cataloged from copy | copywebs |
MSU electronic thesis/dissertations | electhes |
Maps
Type | Workstat code |
|---|---|
original cataloging of maps | origmaps |
copy cataloging of maps | copymaps |
map adds | addimaps |
supplementary maps | suppmaps |
Theses, dissertations, & manuscripts
Type | Workstat code |
|---|---|
MSU print thesis/dissertations | prntthes |
thesis/dissertations added volumes | addithes |
manuscripts | mnuscrpt |
Other
Type | Workstat code |
|---|---|
restore | restores |
call number | callnumb |
daily circulation | dailycir |
Correct workstat codes are essential for gathering Tech Services statistics, for internal and for ARL reporting purposes. Insert a workstat whenever creating an item or bibliographic record.
Whenever possible, use automated means like a macro, text string, or constant data in OCLC to create the 9XX fields necessary for loading records into Folio, including the 949s that generally include workstats and other item-related elements.
Contact | |
Team | CMS |
Updated | October 2022 |
Created | April 2018 |