Summary: These procedures govern the project-based work of Rovi DVD review and cataloging handled by the Rovi unit, CatMan, and the CMS team. This is separate from the Rovi DVD multi-disc project, though the two processes overlap at times.

These procedures include several different streams of Rovi materials: various retrospective review/correction efforts facilitated by CatMan (including grant-funded projects), and also the systematic checking of Rovi DVD record quality by the Rovi unit. 

CatMan/Rovi unit review

• In their various Rovi DVD workflows, CatMan staff and the Rovi unit will:

  • Identify any existing records requiring review by inserting one of the following staff note in the item record:

    f Rovi DVD needs cataloging attention

    f Rovi DVD needs cataloging attention - Rovi unit

• • If the title includes multiple discs, insert this note into each item record
  • Create temporary drawer/call number on a sticky note
  • Refile in Rovi cabinet to await cataloger requests
• Asst Head of CMS will:
  • Maintain a dynamic list of Rovi DVDs requiring review and share on Google Sheets

DVDs with no records

DVDs are sometimes discovered with no existing record in the catalog. In these cases:

• Search for the item by UPC code and/or other means in Sierra
• If a match is found (i.e., UPC codes match on both pieces), add an additional item record for the title in hand
  • Any added item will be a copy 1, due its distinct call number
• If no match is found:
  • Create a brief bib with no cat date, status z 
  • Create an order record with n note T-LOC Rovi
    • Make any further notes as needed to distinguish items that are redundant copies (e.g., "third copy of Teletubbies")
  • Return item to drawer

Cataloging review

• The Rovi unit will:
  • Fill a box with DVDs from the list as requests are received
• Catalogers will:
  • Pick up and return boxes 
  • Follow the general procedures for editing Rovi records 
  • Delete the staff note from the item record after review and corrections are made
  • Return corrected materials to the Rovi Unit (regardless of original source)