Item records

Copy #

displays copy numbering in OPAC

2, 3, etc.

if not copy 1

if issue is not copy 1

Icode1

used in some older serial records to record publication year; no longer in use for new items 

system supplied at creation, defaults to 0

system supplied at creation, defaults to 0

Icode2

suppression or special status

blank = available

s = suppressed

d = delete

e = electronic

f = Faculty Books

m = missing pages

x = repair to text

v = ROVI local (objectionable content)

w = withdrawn-supp

defaults to blank

defaults to blank

Itype

defines different circulation rules and loan periods

see codes below

also see Innovative documentation: Item Types Table

defaults to 0 Normal; change if item requires different status 

example: SPC items are always Itype 199

defaults to 0 Normal; change if item requires different status 

example: SPC items are always Itype 199

Location

displays sublocation in OPAC

see Location chart

Status

displays availability in OPAC 

see codes below

defaults to - Available; change if item requires different status 

example: SPC items are always Status o

defaults to - Available; change if item requires different status 

example: SPC items are always Status o

Imessage

prompts a pop-up message when the piece is being checked in or out and needs review

must be used in conjunction with supervisor note (m) or problem note (e) (see below), or a message will not display

when a piece is checked in, the popup message will signal the piece to be placed on the CatReview shelf for CatMan

- No message

p = Problem

d = Dummy
(created from III migration to NOTIS & no piece matched to the record – remove “d” when barcoding)

f = On the fly
(record created during check-out)

x = Cat review

l – Lost & Paid

r = Needs repair

a = Disk in pocket

defaults to - No Message

defaults to - No Message

Agency code

identifies the library that owns the item

001 = MSU

002 = Law Library

003 = Library of Michigan

system supplied at creation

system supplied at creation

Volume field (v)

displays volume numbering in OPAC

v.1, b.3, etc.

if title is a multi-volume work

unless an unbound issue of the title

Barcode (b)

contains barcode number generated by Sierra and labeled onto physical piece; facilitates circulation

alphanumeric string generated automatically by Sierra

entered by CatMan staff

entered by CatMan staff

Call number (c)

if item call number differs from c-tagged call number in bib record

formulate normally, with MARC subfield coding

see Call numbers for more details

if item call number differs from c-tagged call number in bib record

if item call number differs from c-tagged call number in bib record

Staff note (f)

does not display publicly; allows staff to enter notes, reminders, etc.

Supervisor note (m)

appears as pop-up note at check-in or out providing instructions for Patron Services staff, usually for notifying when pieces have attached supplements, number of supplements, or where to send an item when returned

use with Imessage code p (or no pop-up message will be generated)

Problem note (e)

can be used to have a piece returned to a specific staff member after circulation

use with Imessage code p (or no pop-up message will be generated)

example: Please return to Autumn F. in CMS for re-classification

Workstat (w)

identifies the cataloger, their unit, the type of material, and the type of cataloging performed

see Workstats formatting

945 

contains information from the previous library catalog

0

Normal

Check shelf

Available

1**

1 hour

Check shelf

Not requestable

2**

2 hour

Check shelf

Not requestable

3

21 days

Check shelf

Not requestable

4**

4 hour no overnight

Check shelf

Not requestable

7

14 days

Check shelf

Available

10**

1 hour no overnight

Check shelf

Not requestable

20**

2 hour no overnight

Check shelf

Not requestable

24**

24 hour

Check shelf

Not requestable

72**

72 hour

Check shelf

Not requestable

99

NonCirc periodical

Check shelf

Lib use only

168**

168 hour

198

MeLCat nonrequestable 
7 & 14 day loans

Check shelf

Not requestable

199

NonCirc material

Library use only

Unavailable

-

AVAILABLE

o

LIB USE ONLY

b

Bind Prep – items with missing pages, awaiting the arrival of replacement pages on ILL; when the pages are received, the pages will be tipped in or the volume will be rebound.

ASK AT PATRON SERVICES: B

c

These are in the "Collection renewal" process but we shouldn't get requests for status C items because the OPAC indicates that the patron should request an ILL.

REQUEST ILL

d

Gov docs microforms "shelved" in file drawers.

CHECK DRAWER

e

Used in item records for electronic resources to provide the OPAC status display of "electronic." The location also indicates "electronic resource."

ELECTRONIC

f

Used for Law School items that are non-circulating to all categories of borrowers except Law School faculty.

ON-SITE USE

j

REQUEST ILL

l

Used by staff in library locations for which Patron Services does not do searches:

• Fine Arts

• Gov Docs

• Reference

• branches

Indicates item is lost or that staff in that location are searching for the item because it has been requested by a patron. Essentially, these are the same as status M, but we use different status codes to keep track of which are Steve's searches and which are being done by someone else.

LOST: TRY ILL

m

Inserted when Steve, in response to a patron search request, places a hold on an item that is not checked out and answers "Yes" to the question about making it missing. M is a "special" status that creates a system-generated missing list that Patron Services uses for searching.

LOST: TRY ILL

n

Checked out to a patron and long enough overdue that a replacement bill has been sent to the patron. Patron has been billed but has not yet paid for the item.

BILLED

r

In Bind Prep or Conservation awaiting repair; if a patron requests one of these, do a Search request. Steve will work with Nora and/or Lisa to find it and rush the repair so the patron may have the item quickly. If that is not possible, Steve will refer the patron to ILL.

ASK AT PATRON SERVICES: R

s

A system-defined status that we don't currently use. Its special Innovative "qualities" probably make it impossible for us to use for purposes other than III intended.

ON SEARCH

t

Moving from one library location to another. This "special" status will disappear when the item is checked in at its owning location. (We need to run some lists and excise old ones that didn't get cleared.)

IN TRANSIT

w

Wet books being freeze-dried in the Main Library Preservation Freezer.

REQUEST ILL

z

The system enters Z when Patron Services uses the "claim return" function to flag the record for searching. It also inserts a SUPERVISOR note in the item and patron fields. Items with this code are actively being searched. 

RETDBKSEARCH

@

On loan through MelCat.

OFF CAMPUS

$

Lost and paid for by patron; bibliographers will be notified via the Lost and paid procedures worked out among the branches, Patron Services, CatMan, and Collection Management/Bib Support.

LOST & PAID

!

On the hold shelf at Main Patron Services, Library of Michigan, Fine Arts, a branch, or the Law School, awaiting patron pickup.

ON HOLDSHELF

a 

LM code

LM RECOVERY

g

LM code?

NEW BK SHELF

h

LM Technical Services

LM TECH SERV

p

LM code?

ON TEMP LOAN

u

LM code?

ON DISPLAY