Bound-withs

Summary: Instructions for cataloging two or more monographic works bound together as one physical item.

General info

A bound-with contains multiple works that need to be cataloged on separate bibliographic records, but each bibliographic record is linked to the same item record to facilitate circulation of the single physical piece.

For more information about and diagrams of different types of multipart works, visit Multipart works explained.

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Catalog primary work

The primary work is usually the first work in the bound volume, but exceptions may occur. The cataloger may use their judgment in these situations. 

• Assign subjects

• Assign LC classification number
  • this will serve as the c tagged call number for all works in the bound volume, though subsequent works may be given different classifications (see below for more details)
  • exception: if the bound volume has already been given a classification that does not apply to the primary piece, use the existing classification and adjust the c and y tagging of call numbers as needed

• For each subsequent work in the bound volume, add a 501 note:

  • Bound with: Author [use AAP form] ; Title. Edition. Place of publication : publisher, date. |5 MiEM
  • only the bib record for the primary work will contain a complete list of all the titles that are bound together (bib records for subsequent work(s) will only contain a note for the primary work)
• Create item record upon export as usual
  • this single item record will serve all subsequent works as well (see linking instructions below)
  • adjust workstat to reflect the total number of works you are cataloging in the bound-with volume
    • example: cmsorigmonoxxx,4

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Catalog subsequent work(s)

Each subsequent work is cataloged on its own separate bib record.

• Assign subjects

• Assign LC classification number if desirable/necessary
  • will likely be needed for full-level cataloging in OCLC
    • a class-only 050 is acceptable for a full-level record
    • otherwise, records would need to be coded as K in the ELvl field
  • also useful for works with sufficiently different subject matter
  • in general, promotes data cleanliness and represents an investment in the success of any future conversion work
  • however, if too many works are included in the bound-with for unique call numbers to be feasible, use the primary call number and make necessary adjustments
• Add 501 note for primary work:
  • Bound with: Author [use AAP form] ; Title. Edition. Place of publication : publisher, date. |5 MiEM
• Do not create item records

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Make final call number and linking adjustments in Sierra

Classification

Only one call number for the entire bound-with piece can be operational in the Sierra system for circulation purposes, but as noted above it may still be desirable for each work to be assigned its own unique classification.

• Primary work record
  • Copy call number from bib
  • add this call number to the item record c field
    • while not technically necessary for catalog functionality, this is a cautionary step to ensure this call number always displays to the user

• Subsequent work record(s)
  • Change tag on any subsequent work's unique classification number to y
  • Add primary work call number to bib record and c tag

Linking

All bib records for subsequent works must be linked to the primary bib. 

• In primary bib, click "Summary" icon in top right
• Edit → Link to additional bib record → Find bib
• Use provided search box to locate subsequent work bib
• Select "Use Bibliographic Record"
• Title is now linked, and the single item record that serves the entire bound-with volume is now attached to both bib records
• Repeat for each work in the volume

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DCRM(B) on bound-with materials

These excerpts from DCRM(B) pertain to cataloging bound-withs and may be helpful to catalogers.

7B18 “With” notes
If the description corresponds to part of a publication that is made up of two or more separately titled parts that are also separately paginated or foliated and have separate signatures, but which have been issued together, make a note beginning “With” followed by a colon. List the other parts of the publication in the note, in the order in which they are found. In the case of bound volumes, list all the other parts on the record for the first part and, in general, only the first on the records for the subsequent parts. (Do not make such “With” notes when the pagination, foliation, or signatures of separately titled parts are continuous with the part being described. Instead, record these titles in a contents note as instructed in 7B16.)

7B18.2.
For each work listed, give only the elements listed below:

1. a)   the heading; normally give this element first, usually in catalog-entry form (e.g., with inversion of personal names under surname, but not necessarily including personal birth/death dates, corporate qualifiers, etc.)
2. b)   the title proper as found in the record for the work; long titles may be shortened (whenever the uniform title is considered useful for the identification of the work, record it within square brackets preceding the title proper)
3. c)   the primary statement of responsibility as found in the title and statement of responsibility area of the record for the work, unless it is redundant of the heading or exceedingly lengthy
4. d)   the publication, distribution, etc., area as found in the record for the work, abridged as necessary, without using the mark of omission

With: Dunton, John. The merciful assizes, or, A panegyric on the late Lord Jeffreys hanging so many in the West. London : Printed for Eliz. Harris, 1701

7B18.3.
If the works were bound together subsequent to publication, rather than issued together by the publisher, distributor, etc., make a local note according to the instructions in 7B19.3.4, if considered important.

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