Summary:

CatMan’s labeling team receives digital media after the media is cataloged. CatMan’s labeling team types call number labels, and then delivers them to CatMan’s DMC processing staff for a final quality control check. The items are barcoded, and the item ITypes and sub-locations are updated accordingly at this station.

This procedure was archived in 2023 and is obsolete. The information below is retained for historic value. It is not reviewed or updated.

Processing for Digital Media materials.

All pieces have a call number label written on a post-it note on the pieces.
Bring the record up in Sierra by the base call # written on the post-it note. This will ensure that the call number label is error-free.
1. IF the material has an accompanying booklet, leaflet, or other supplementary material, check that those materials are labeled as such.
In the bib record check
1. Check that the title in the record matches what you have in hand.
2. Check to see if the DVD is PAL and/or has a Region code. Make sure the word PAL and/or Region code are included in the call #, both in the record and on the label. There should also be PAL and/or Region code stickers on the front of the DVD case. (Region 1 does not require a sticker) Find this information in 538 field, which contains system requirements.
3. If there are multi discs and/or booklets, leaflets, etc., check for holdings in 866 field.e.g.
  1. 866 0 G.M. Kline Digital/Media: 1 DVD
  2. 866 0 G.M. Kline Digital/Media: disc 1-disc 4
Item record Updates
1. I-type is changed to (7) seven (14 days).
2. Add DMC’s sub-location, dmdvd or dmcdr.
  1. See DMC Sublocation chart for the correct sub-locations, item record codes, and call number suffixes.
  2. Gov. Docs Digital Media Processing
    1. S. docs: CD’s gdcdc
    2. International: gdicd
    3. Michigan: gdmcd
    4. DMC Videocassette: dmvdg
  3. Insert the barcode. If there are multiple discs, or disc/discs and booklet, make sure there is a volume field in the item record. This info should also appear on the label. Booklet is also labeled.
  4. Example of captions in the item and labels on DVD material that include a booklet and one with multiple discs.
  5. VideoDVD       Video DVD    Booklet (On booklet label.)
    & Booklet       Disc 1-2
                           & Booklet
  6. Also, do not make the term Disc on multiple disc records end with an "s" to make it plural.
3. DVD/Blu-Ray cases, place the barcode (white) inside the case above the disc. When you are not able to put it there, it can go inside on the top left side of the case.
4. Make sure that the inside of the case has a property sticker at the bottom below the disc or on the left if no room.
5. Boxed Sets have multiple cases in a box.
  1. There should be one item record for the box set.
  2. The box should have a label and a property sticker.
  3. The barcode will be placed on the top center near the label on the outside of the box.
  4. Each case within the box should have a label and a property sticker, but no barcode. Steps 1-3 apply as in above.
  5. Add an “m” supervisor note (%sup) stating what the set contains, depending on how the set is packaged.
    1. Ex) Box contains 4 DVDs in 4 cases or Box contains 4 DVDs in 2 cases, etc.
  6. DMC notifies and course materials are processed normal and placed inside the DMC cabinet when finished processing. Do no delivered them to Main’s Patron Services desk or Main Libraries Reserve staff.

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Updated	March 2023
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