Microfilm Processing

Summary: Processing microfilm for circulation.

Microfilm Processing

1. Holdings permanent location location “mc” or "rs"

2. Item effective Locations picked up from the holdings records:”

   1. Mcrfm MSU Microforms, Remote (Microfilm shelved by (099) accession number)

   2. Mcfrm MSU Microforms, 2 West (Newspapers shelved by title)

   3. Mcths MSU Microforms, 2 West  (Shelved by authors name)

   4. Mcgde MSU Microform Guides, Remote Storage (Paper, see Rush Procedure);

      1. Search call number prefix "Micro Guide." Leave "Micro Guide" in the prefix because suffix is not searchable.

      2. Guides transferred from mcgde to "rs" Remote Storage December 2023.

3. Item IType = 0 Normal and Status = “o” (letter "o")

4. ICode2 = “s” suppressed

5. Insert an “m” Supervisor note: “Return to Remote Storage."

6. Staff note for MSU thesis. “f” Staff Note, “MSU thesis microfilm.

7. Place finished work in a protective covering (a box in addition to the microfilm box) or envelope and placed on the Remote delivery shelf outside of the mail room. 

Note: Microfilm records with multiple items should have one blank item record that displays to the public, and all other piece-level item records are suppressed.  In the blank item records, insert the following suppressed Staff note, "This item record is used for public display purposes only and should not be used for recording individual microfilm information. Create new item records for any reels that circulate." The blank items allows the “Get this" button to lead the patron to a self-service option only. Deliver film to the Hollander MakeCental Service Desk within one business day. Remote items are delivered to CatMan first for processing. Patrons receive an email once the film is here in the building for their use. If not already there, insert this “n” Check-in note:  “Suppress new item records.” 

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