ROVI New DVD and Blu-Ray Processing
Summary: Procedure for processing of ROVI DVDs and Blu-Rays received after the original archive donation in 2015. Generally, these are materials published after December 2014.
Item Scanning
Items will be scanned by staff in CatMan
- Open box to scan UPC numbers of each piece with a barcode scanner
- Do not scan items that appear to meet the criteria for sending to Rovi Review Committee for evaluation; pull these materials and put them aside
- Send these materials to Abe Wheeler via interoffice mail with a note re: Rovi review
- Any items that lack a UPC barcode, put aside
- Give these materials to A/V Copy Cataloger
- Scan all other materials and send the recorded data to Lucas Mak as a TXT file
Cataloging: Things to know
Some items will be new to the library, others will be Rovi adds to existing locations (e.g. DMC). Either way, records should be evaluated along the rubric below.
Records will be acquired as copy from OCLC and will include OCLC numbers in 001 and 035 and loaded into Sierra before initial searching begins.
- Processors should forward any pieces that lack a record in Sierra to the A/V Copy Cataloger.
- CatMan will address any references to online copies, download codes, etc. included with DVDs or Blu-Rays. Catalogers won't need to note availability of digital copies or codes for digital copies or change / remove any such notes in the catalog record. CatMan's relevant procedures are those for digital copies and for ephemera.
Adds
- Adds may be to DMC or to existing Rovi holdings.
- Adds to DMC will be identified by finding MULTI locations in the bib (RV and another location; RV will be the added location).
- Adds to Rovi will be identified by the existing bib already containing a 099 call number field (for example: 099 __ CX9 D0136164 Blu-ray Video)
- Records for adds should be evaluated along the same rubric as the Cataloging step below, to ensure that the new Rovi piece has been added to a matching record.
- If record matches per the rubric below, add item record and workstats per the last two rows of the rubric table.
- If record does NOT match, pass along to copy cataloging as a problem.
Cataloging
Review bib record for each piece
- Search each piece by UPC code in Sierra (i ISN index).
- Any pieces that do not retrieve a record based on a UPC search, forward to A/V Copy Cataloger.
- Check for matches, discrepancies, and make small edits as instructed.
- Send all flagged pieces to A/V Copy Cataloger or A/V Original Cataloger as appropriate.
| Record field | Record content | Accept or don't accept? | Action |
|---|---|---|---|
| Suppression | Retain n suppression code If working in Connexion and overlaying the record in Sierra, change the suppression code back to n after export. EXCEPTION: for adds, leave the suppression code as - (dash) | ||
Fixed fields | Mat type | ACCEPT
| Flag any other |
Fixed fields | LEADER Enc levl (expand with Ctrl+r, if necessary) | ACCEPT
| Flag any other |
| Fixed fields | Lang | ACCEPT
| Flag
|
245 $a, $b title information, $n part/section | CHECK FOR
| Flag any major discrepancies (e.g. different title, different season number for TV series) Note that title information in $a or $b may not exactly match piece, depending on whether disc or container has been chosen as source of title | |
250 edition statement | CHECK FOR
| Flag any discrepancies DON'T flag statements like "widescreen edition" if on piece and missing from 250 DO flag statements like "director's cut" and "collector's edition" if on piece and missing from 250 | |
260 or 264 publisher | $b publisher name | CHECK FOR
| Flag if name in record is found nowhere on the piece |
260 or 264 publication and copyright date | 260 $c publication date OR 264 _1 $c 264 _4 $c | CHECK FOR
| Flag discrepancies in years, BUT accept date in record when container or piece have no date |
300 |
| CHECK FOR
| A typical 300 might look like:
Flag if there is a discrepancy between number of pieces (e.g. videodiscs) Flag if substantive accompanying material is omitted from $e (e.g. a booklet of 10 or more pages) Flag any other significant discrepancies |
| NTSC/PAL and Region Codes | 346$b, 347$b, 347$e, 538 | IF container indicates piece is PAL or Regions 2-6 ACCEPT
| Flag any PAL or Region 2-6 pieces that lack matching data in 34X or 538. |
| Videodisc formats | Usually 347 and/or 538 | IF container or disc indicate Blu-Ray or a Blu-Ray / DVD combination ACCPT
| Flag any discrepancies |
| 546 languages and subtitles | $a | ACCEPT
| Flag any that have substantive discrepancies between record and piece (e.g. many subtitle languages listed on piece, but not in record) |
| 6X0 subjects | Any 6X0 field | IF a 655 contains Documentary or Nonfiction ACCEPT
| Flag any records with Documentary or Nonfiction in 655 that DON'T also have a 6X0_0 or 651_0 |
| 880 fields | could be linked to 1XX, 24X, 250, and others | ACCEPT IF
| These fields link together fields that contain non-Roman characters and their transliterations. They are desirable in the catalog!
|
| Item records | Create an item record:
| ||
| Workstats | item record 'w' field | Create a 'w' field in the variable fields of the item record with appropriate workstat code and piece count: Processors:
OR, for adds:
Copy Catalogers:
OR, for adds:
Original Catalogers:
OR, for adds:
| See workstats formatting documentation for more detailed instructions on workstats. |
For all unflagged, cataloged pieces:
- Place pieces in video boxes until filled.
- Deliver filled video boxes to CatMan.
Physical Processing
- CatMan will generate:
- 099 call number
- 866 holdings statements
- Item record v-tags
- Item record supervisors' notes
- CatMan New ROVI processing
| Contact | Joshua Barton |
| Team | CMS |
| Updated | January 2019 |
| Created | October 2018 |