Summary: Procedure for processing of ROVI DVDs and Blu-Rays received after the original archive donation in 2015. Generally, these are materials published after December 2014.

Item Scanning

Items will be scanned by staff in CatMan

Open box to scan UPC numbers of each piece with a barcode scanner
Do not scan items that appear to meet the criteria for sending to Rovi Review Committee for evaluation; pull these materials and put them aside
- Send these materials to Abe Wheeler via interoffice mail with a note re: Rovi review
Any items that lack a UPC barcode, put aside
- Give these materials to A/V Copy Cataloger
Scan all other materials and send the recorded data to Lucas Mak as a TXT file

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Cataloging: Things to know

Some items will be new to the library, others will be Rovi adds to existing locations (e.g. DMC). Either way, records should be evaluated along the rubric below.
Records will be acquired as copy from OCLC and will include OCLC numbers in 001 and 035 and loaded into Sierra before initial searching begins.
Processors should forward any pieces that lack a record in Sierra to the A/V Copy Cataloger.
CatMan will address any references to online copies, download codes, etc. included with DVDs or Blu-Rays. Catalogers won't need to note availability of digital copies or codes for digital copies or change / remove any such notes in the catalog record. CatMan's relevant procedures are those for digital copies and for ephemera.

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Adds

Adds may be to DMC or to existing Rovi holdings.
- Adds to DMC will be identified by finding MULTI locations in the bib (RV and another location; RV will be the added location).
- Adds to Rovi will be identified by the existing bib already containing a 099 call number field (for example: 099 __ CX9 D0136164 Blu-ray Video)
Records for adds should be evaluated along the same rubric as the Cataloging step below, to ensure that the new Rovi piece has been added to a matching record.
If record matches per the rubric below, add item record and workstats per the last two rows of the rubric table.
If record does NOT match, pass along to copy cataloging as a problem.

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Cataloging

Review bib record for each piece

Search each piece by UPC code in Sierra (i ISN index).
Any pieces that do not retrieve a record based on a UPC search, forward to A/V Copy Cataloger.
Check for matches, discrepancies, and make small edits as instructed.
Send all flagged pieces to A/V Copy Cataloger or A/V Original Cataloger as appropriate.

Record field	Record content	Accept or don't accept?	Action
Suppression			Retain n suppression code If working in Connexion and overlaying the record in Sierra, change the suppression code back to n after export. EXCEPTION: for adds, leave the suppression code as - (dash)
Fixed fields	Mat type	ACCEPT g	Flag any other
Fixed fields	LEADER Enc levl (expand with Ctrl+r, if necessary)	ACCEPT I, K, M, 1, 4, blank, 7, 8	Flag any other
Fixed fields	Lang	ACCEPT matching language code	Flag empty lang fields zxx und
245 $a, $b title information, $n part/section		CHECK FOR match between piece and record	Flag any major discrepancies (e.g. different title, different season number for TV series) Note that title information in $a or $b may not exactly match piece, depending on whether disc or container has been chosen as source of title
250 edition statement		CHECK FOR match between piece and record	Flag any discrepancies DON'T flag statements like "widescreen edition" if on piece and missing from 250 DO flag statements like "director's cut" and "collector's edition" if on piece and missing from 250
260 or 264 publisher	$b publisher name	CHECK FOR match between name in record and anywhere on piece	Flag if name in record is found nowhere on the piece
260 or 264 publication and copyright date	260 $c publication date OR 264 _1 $c publication date 264 _4 $c copyright date	CHECK FOR match between piece and record	Flag discrepancies in years, BUT accept date in record when container or piece have no date
300	$a number of discs $e accompanying material	CHECK FOR match between piece and record	A typical 300 might look like: 1 videodisc (94 min.) : $b sound, color ; $c 4 3/4 in. + $e 1 booklet (40 pages : illustrations ; 17 cm) Flag if there is a discrepancy between number of pieces (e.g. videodiscs) Flag if substantive accompanying material is omitted from $e (e.g. a booklet of 10 or more pages) Flag any other significant discrepancies
NTSC/PAL and Region Codes	346$b, 347$b, 347$e, 538	IF container indicates piece is PAL or Regions 2-6 ACCEPT Matching data in 34Xs or 538.	Flag any PAL or Region 2-6 pieces that lack matching data in 34X or 538.
Videodisc formats	Usually 347 and/or 538	IF container or disc indicate Blu-Ray or a Blu-Ray / DVD combination ACCPT Matching data somewhere in record (usually 347 or 538)	Flag any discrepancies
546 languages and subtitles	$a	ACCEPT (approximate) matches between record and piece	Flag any that have substantive discrepancies between record and piece (e.g. many subtitle languages listed on piece, but not in record)
6X0 subjects	Any 6X0 field	IF a 655 contains Documentary or Nonfiction ACCEPT At least 1 6X0_0 or 651_0	Flag any records with Documentary or Nonfiction in 655 that DON'T also have a 6X0_0 or 651_0
880 fields	could be linked to 1XX, 24X, 250, and others	ACCEPT IF fields appear to link properly	These fields link together fields that contain non-Roman characters and their transliterations. They are desirable in the catalog! Link any broken fields if feasible Flag complex problems
Item records		Create an item record: iType = 7 Location = rvdvd
Workstats	item record 'w' field	Create a 'w' field in the variable fields of the item record with appropriate workstat code and piece count: Processors: acqcopymoviXXX,P where XXX = initials and P = number of discs OR, for adds: acqaddimoviXXX,P Copy Catalogers: copcopymoviXXX,P where XXX = initials and P = number of discs OR, for adds: copaddimoviXXX,P Original Catalogers: cmscopymoviXXX,P OR: cmsorigmoviXXX,P where XXX = initials and P = number of discs OR, for adds: cmsaddimoviXXX,P	See workstats formatting documentation for more detailed instructions on workstats.

For all unflagged, cataloged pieces:

Place pieces in video boxes until filled.
Deliver filled video boxes to CatMan.

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Physical Processing

CatMan will generate:
- 099 call number
- 866 holdings statements
- Item record v-tags
- Item record supervisors' notes
CatMan New ROVI processing

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Contact	Joshua Barton
Team	CMS
Updated	January 2019
Created	October 2018

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