Non-print (A-V) supplement accompanying print book for Main, Oversize, Art
Summary: FOLIO procedure for handling a non-print supplement (DVD, CD, etc.) which accompanies a book going to Main, Oversize, or Art. The supplement will be separated from the main piece and sent to the DMC. Procedure shows book for Main with supplementary DVD.
In OCLC
Note: if you are using single-record import, do these steps in FOLIO SRS (MARC) record instead of in OCLC
049: EEMR $a EEM7
300 field ending in: + $e 1 videodisc (4 3/4 in.)
500 note: Accompanied by a DVD containing ...
866 _0 Main: Book for use with VideoDVD
867 _0 G.M. Kline Digital/Media: 1 VideoDVD for use with book
Create holdings and item records for the book as usual
In FOLIO
Holdings record for book
"Desktop method": Confirm that the holdings record for the book includes both holdings statements (866/867) put in by job profile
Single-record import: Add both holdings statements to the holdings record for the book
Create holdings record for supplement, including:
Holdings type: Default
Call number (without format label)
DMC permanent location for supplementary material (dmsdv, dmscd, etc.). See Location chart. Or, if unsure of proper code, use dm and CatMan will adjust
Both holdings statements just as they appear in the holdings record for the book
Holdings statement: Main: Book for use with VideoDVD
Holdings statement for supplements: G.M. Kline Digital/Media: 1 VideoDVD for use with book
Create item record for supplement, including:
Material type: Audio/Visual (includes CD/DVD/Blu-Ray/Games/Software)
Call number type and Call number identical to the main piece (do not include format label)
Copy number: 1 [or as appropriate]
Volume: the appropriate format (VideoDVD, CD-ROM, Audio CD, etc.)
Your workstats
Permanent loan type: same as the main piece (usually Can Circulate)
After saving the item, return to the Item Actions menu and change the status to In process
If you have more than 1 type of supplement (e.g., DVD and CD-ROM), you will need to create separate holdings and item for each type, since the FOLIO locations will be different
Example
in00006778819 (book in Oversize; supplementary VideoDVD)
Physical processing
Carefully detach supplement from main piece if necessary, and place in appropriate case, adding Supplementary Material streamer
Write call number of supplement (same as main piece) on yellow stickie, adding format as final line, and attach to case
Attach case to book with pink tie
Place both on Non-print labeling shelf in CatMan (currently next to Pearl's desk)