SPC move -- temp workflows 2024

Instructions for cataloging and processing of SPC materials during the move period. Since SPC is not able to store or tag newly cataloged items, CMS and CatMan units are providing temporary support so that purchasing and cataloging may continue with minimal disruption/backlogs.

1 Cataloging
2 Processing
3 Shelf measurements

Cataloging

For all cataloging of SPC materials during this interim period, apply the following:

Holdings permanent location = [SPC code assigned by selector]
Item temporary location = sptmp
Status = Unavailable

For serials, both adds and new cataloging, please make additions to this spreadsheet to help with tagging processes.

After cataloging is complete:

Place small or fragile items in provided sleeves/folders as appropriate.
Place cataloged titles on the labeled truck(s) in the Acq closet.

Processing

CatMan will temporarily perform the tagging for SPC materials so they can be moved directly to the new stacks on 3 East. The CatMan team has more granular documentation, but the general workflow is:

Run a date-limited search for sptmp items in Bulk Edit
Export results to .csv
Copy/paste required fields into the provided transformation spreadsheet
Spreadsheet will format required data both for tags and Aeon ingest
- Cumulative Aeon ingest spreadsheet will be provided to SPC staff at the end of the interim period
Tagged items will be taken to the Reading Room closet by Nicole/Autumn and filed in call number order (see below)

Shelf measurements

Head of Cataloging will stay in touch with chair of SPC Interfiling Committee to know when certain call number segments are being shelved
Measurements of cataloged materials in these call number segments will be maintained and provided to the committee as needed (this will allow room to be left for these materials).