Copy cataloging posters from MSS 626

Summary: Instructions for copy cataloging posters from MSS 626 (inventory here).

Fields that are different than monographs

• Records on a Visual Materials form is preferred, but not required. Most records will be on a Visual Materials form, but depending on the amount of text and/or the comfort of the original cataloger, records can also be on a Books form.

• Evaluate the 007 for Nonprojected Graphic

  • Color poster: 007__ ǂa k ǂb k ǂd c ǂe o 
  • Black and white poster:  007__ ǂa k ǂb k ǂd b ǂe o
• Choose the best copy available paying special attention to:
  • Title
  • Creator/Publisher information
  • Dimensions

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Different descriptive standards

Posters can be described using various descriptive standards. While we prefer RDA, some of the copy may be better using other standards. Because this is unpredictable, it's worth looking a bit at the documentation to ensure what's being recorded in the record matches the piece in hand.

• RDA (preferred)

• Graphic Materials (marc code gihc in the 040 field)
• DCRM-G (marc code dcrmg in the 040 field)

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Assigning call numbers

• Assign call numbers in the 099 field in order of cataloging:
  • MSS 626-001, MSS 626-002, MSS 626-003, etc.

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Evaluating subject headings

• Best practice is to add $v Posters to the end of the subject heading string.
• Per H1945.5, we assign ethnicity poster subject headings for posters from or about the ethnic group.
  
  • "War posters, American" will likely need to be added to all of these posters.
  • "Political posters, American" could be useful if cataloger's judgement deems the poster political in nature.
  • If neither of the above fit, assign "Posters, American."

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Genre/form terms for posters

• Assign in the 655_7 for the genre of posters:
  
  • War posters ǂ2 lcgft
  • Propaganda posters ǂ2 lcgft
    • I think these will all include this, but if your catalogers judgement says it doesn't fit, or you want to discuss, that's fine!
  • Optional
    • Political posters ǂ2 lcgft
  • If none of these fit, assign: Posters ǂ2 lcgft

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Fields to add after updating OCLC and prior to uploading to FOLIO

• 830_0 ǂa World War I and World War II posters collection. ǂ5 MiEM
• 949 ǂf sp ǂm 2D/3D/Kit/Equipment ǂn 1 ǂq Non-Circulating ǂu Restricted ǂv Other scheme ǂw copcopygrphcci

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Second Copies

• For second copies, follow the standard procedure for copy 2s.

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Physical processing

• Write the local call number on the back in the lower right corner.
• Refile back into the appropriate folder.

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