Example - Student Communication Letters

Summary: Communicating with students about budget cuts or potential layoffs.

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If just cutting hours:

 

Hi NAME, 

 

I wanted to reach out and give you ample notice on what UNIT NAME is thinking for this upcoming academic year. Unfortunately, due to the current financial constraints across the university, all units in the library have been impacted and had to make cuts, which included student budgets. We won’t have the budget this year to be able to provide you with the number of hours your used to. Here’s what we can offer:

 

SHIFTS AVAILABLE 

 

Thank you for all your hard work in this position. Let me know what you’re thinking in regards to your hours and shifts.

 

Wishing you all the best,

SUPERVISOR NAME

 

If letting student go:

 

Hi NAME, 

 

I wanted to reach out and give you ample notice on what UNIT NAME is thinking for this upcoming academic year. Unfortunately, due to the current financial constraints across the university,, all units in the library have been impacted and had to make cuts, which included student budgets. We won’t be able to offer you a position as a student employee this academic year. Thank you for all of your hard work and dedication to this position.

We encourage you to submit an application to the Libraries in case other units are looking to hire students this year.

 

Wishing you all the best,

SUPERVISOR NAME

 

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