Summary: WorldShare MarcEdit files

• The original marc files are loaded from WorldShare and then saved in the Percon shared drive. Name the files partly preserving the oringinal WorldShare file name. The original files saved in the percon drive are saved as a second file adding the Load date to the end of the file name. Retaining the original file is done to preserve the original file as. a backup in case the file used to load becomes corrupt.

• WorldShare Government Document files

  • WorldShare files are saved in the Percon drive. The file is saved in the percon file as an mrc file.

  • The WorldShare files are zip files. After the files are saved and updated they are loaded as mrk and mrc files that load into FOLIO. Files are run under Data Import, Job Profiles.

  • Original WorldShare file name changes as follows:

    • From: metacoll.EEM.updates.M20260130.T101031.GovDocsElectronic.1.mrc.zip

    • TO: M20260130.T101031.GovDocsElectronic.[date].mrk.

      • The date comes from WorldShares upload date.

Back to top

Record Lists in the Excel Record Load Log

• Excel file is found in the gd drive in the file name MarciveRecord Load Logs:

  Open

  
  Open

  

• Copy the file starting at M2026. . . Ex.

  • M20260227.T101943.New.GovDocsElectronic.3-20-26.mrk

• Record the date the file was posted > Download date (this is the date you downloaded the file)

• Record the file size and Total recds in the file.

• Save file. Some needs to record the load date or send you an email that a file was loaded and the date..

Back to top

Back to top

Download the WorldShare Gov.Doc. Files

• Log into WorldShare > Click into “My files” > click on “Downloads”

• To include new download files, remove the check-mark to “Hide downloaded files.” You may have to click “Show all files” now.

• Open

  
  Open

  

• The WorldShare files list come up.

• Look through pages for new “GovDocsElectronic.1.mrc.zip” files. Files are grouped together and contain GovDocs new, updates, deletes, and merge records: Examples:

  • metacoll.EEM.new.M20260327.T090358.GovDocsElectronic.1.mrc.zip

  • M0202502221.T1111236.New_GovDocsElectronic.1.mrc.zip

• Open

  

• Begin the download process of all new files (new, updates, deletes, merged).

  • From WorldShare, find the ACTION column > double click “download” to capture the GovDocs.Electroni.1mrc.zip file.

  • Files upload as mrc files in the HOME drive.

    Open

    

  • Double click on the file.

    • File comes up in MarcTools box.

    • Click Execute > Click Edit Records (greyed out letters become bold)

    • MarcEdit records in the mrc file popup as an mrk file.

    • Click File > Save As > find the Percon drive > click into the “marcive” file > click into the “Load” file.

      • Find the file. Ex.: M20260130.T101031.Updates_GovDocsElectronic.2-19-26.mrk

  • Next, “Compile file into MARC” (click the tunnel to create the mrc file)

    • OR click File > drop to “Compile file into MARC”

      • ** OR, If the mrc file already exists, a save over popup box comes up. If appropriate save over.

      • The end result has two files saved in the load folder. One is the mrk and the other the mrc file.

      • There are two separate files for each set of new, deleted, updated, and merged files.

    • MO202502221.T1111236.New.GD.Electronic.mrk

    • MO202502221.T1111236.New.GD.Electronic.mrc

Back to top

End of instructions for loading record from WorldShare

• There are Job Profile procedures for loading records under Catalog Maintenance > see heading Job Profiles and Bulk Edit Procedures.

• When ready to begin updates see Load Monthly Online Government Document Records click on procedure.

Back to top