Job Profile - Updates to GPO Online records

Summary: 

The Job Profile uses “CATMAN15 – Gov Docs Online SRS record updates” to run lists through to update existing FOLIO records. The SRS records match MARC-to-MARC on 35s. Updates the MARC SRS, overrides the 856 field protections to delete the existing 856 and then replaces the 856 data from the incoming record. Also updates the Instance, and matches the holding’s permanent location from the 949$f. Also, deletes the existing holdings electronic access and adds the incoming 856 data. For non-matches to the holdings and item records, new records are created from the 949$f for the permanent location that lacks those records (wbgov or 7fdel).      

Begin Updating the Marc Records

• Find the original mrk file, save the file again. Rename the file partly using the same name adding “Load” and the load date to the original name.Update the following marc fields if needed.

• Double check that these four updates are made if needed updating. Ex. Some files come with 099 fields, and some 856 fields already have the |zConnect to note):

  • 001: Remove slashes at the end of the 001 oclc # if needed

  • Click TOOLS > Edit Field Date to remove the slash.

  • 099’s are inserted and online is added to the end of the call numbers. Not all files come with 099 call numbers.

  • 856 field checks and updates if needed.

    • Replace ezproxy or Open Athens with the $zConnect to online resources – All users if not already in place.

    • MarcEdit app < File > Find =856 > find all

      • Expand the popup box to review the urls for multiple $z or $3 fields.

• Build a field to add the 949 field. 

  • MSU ex. =949  \\$fwbgov$mElectronic Resource$n1$qNon-Circulating$uAvailable$wcatgovdweb

  • LofMex. =949  \\$f7fdel$mElectronic Resource$n1$qNon-Circulating$uAvailable

  • Save the mrk file

  • MarcEdit < Click the tunnel to "Compile File into MARC"

    • This will leave both an mrk and mrc file. Both file should contain the updates made to the mrk file.

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• See also the Load Monthly Online Government Document Records procedure for detailed marc edits steps.

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Ready to run the FOLIO Job Profile to add MSU holdings and items·

• FOLIO > Data Import > Drag and drop mrc file or choose file.

• Select Job Profile, "CATMAN15 – Gov Docs Online SRS record updates”

• Click Actions > run > Click Run again at popup.

• After the file has run look at the load report for updated records instead of created. Look at the updated records for duplicate holdings and items

• Look look at error records if there are errors.

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