Software and/or materials required

• Sierra

• Connexion

• Internet browser

Project summary/background

These procedures outline the steps for cataloging MSS 719:Leftist Political posters collection. The entire collection consists of about 500 posters. Cataloging of this material is being handled remotely via digital images of the original posters.

This cataloging project is part of a larger project to provide access via the MSU Digital Repository. Because of the faceted search capabilities, more care needs to be taken for consistency.

Project instructions

1. Pre-work

3. Open Connexion and download the shared poster constant data to your local constant data (Cataloging>Search>Online constant data>Posters)

• Review LC SHM Instruction Sheet H1945.5.

• Open the following folder on TSCATME: Posters\MSS 719 posters

• Go to the Google doc MSS 719 poster inventory.

• Claim a poster for cataloging by putting your initials in the “CMS cataloger initials” column

• Check OCLC for copy.

• For artistic posters, catalog as normal, paying particular attention to:

  • Any transcribed element per PCC-PS for A.1: For capitalization of transcribed elements, catalogers are encouraged (but not required) to follow Appendix A; it is permitted to “take what you see” on the resource.

  • Specific fields:

    • 007: follow the instructions for non-projected graphics. The data included in the constant data is for the most typical instance, color poster on paper.

    • 050: per BIBCO guidelines, assign a class number for the poster. However, no cutter is needed since we use the 099 for filing.

      • Example: 050 4$a HV6433.G32

      • Example: 050 4$a HV8982

      • Example: 050 4$a LB3610

    • 099: add number listed in the inventory in the “###” portion of the template.

    • 1xx: for graphics, this field is for the artist that created the poster. If the creator is an issuing corporate body, it should be in a 7xx, $e issuing body.

    • 300:

      • $b the template has “color,” since most posters are color. Delete if black and white. Add “double sided” if poster is double sided.

      • $c Height x Width: dimensions are listed in the Google docs inventory and will need to be converted from inches to cm. Round up to the nearest cm as normal. (Note: the spreadsheet has dimensions listed by the vendor, so it’s in a different format (inches not rounded) than how catalogers would have done it. These are really big pieces!)

    • 336: the template includes both still image and text. If one of those is incorrect, delete it.

    • 340: the template includes “single sided.” If this is incorrect, change to “double sided.”

    • 500 title note: state where the poster title originated. Usually this is “Title from poster recto,” but sometimes it’s found on an artist website or a caption title below the image. This note should come first.

    • 520: Describe the poster, making special note to record imagery and important text, and ink colors.

      • Example: Poster shows a large red star in the center. Over the star is text about Ingrid Barabass and Mareile Schmegner. Around the star are images of protests and prominent members of the Red Army Faction. Ink is black and red.

      • Example: Poster shows a fence with two hands prying it apart. On either side are two newspaper articles. Title is above image with remaining text below. A partial red star is at the top of the image and another partial red star is at the bottom. Ink is black and red.

    • 500 quotes: add any quotes that may be helpful to a copy cataloger. [Optional]

    • 6xxs: Add relevant subject headings. Append with $v Posters.

      • For 650 on posters themselves, see if Political Posters, NATIONALITY is authorized. If it’s not, try Posters, NATIONALITY. (Per guidelines to be as specific as possible and H1945.5)

      • If a silkscreen poster, it will be noted in the “Additional notes” column of the spreadsheet. If a silkscreen, add:

        • 650 0Serigraphy ǂv Specimens.

    • 7xx: if there’s an issuing body, add it as a 7xx, $e issuing body.

• For informational posters, follow the instructions above except for the following:

  • Catalog on a books workform. You may still add an 007 field for visual materials to denote it’s a poster.

  • In the 300, count as “1 sheet” instead of “1 poster.”

  • Note: still add ǂv Posters to the end of subject headings and add the 655 and 650 fields for to posters.

• Validate and export to online save file for Nicole to review.

• Nicole will - Add the following text strings to the record and export to Sierra:

  • 830 0Leftist political posters collection. ǂ5 MiEM

  • 830 0Radicalism posters collection. ǂ5 MiEM

  • 949 *ov=.;i= /loc=sp/ty=199/sta=o/w=cmsoriggrphXXX;

• Go back to the Google doc inventory and add the bib and OCLC numbers.

Resources

Beyond Books: Cataloging Special Format Items presentation by Nicole Lewis, Allison McCormick, Becky Skeen, & Rebecca Wiederhold