Summary: This procedure provides guidance on using MARC 21 Format for Holdings Data (MFHD) to record serial holdings information in coded and textual fields at MSU Libraries. Consult current MARC 21 formats documentation and ANSI/NISO Z39.71 Holding Statements for Bibliographic items for more specifics on coding and formatting. For information on creating and editing Sierra ILS checkin records, see the Checkin records procedure.
MARC holdings data are recorded for all print serial titles – and in some cases for physical non-print titles (i.e., CD-ROMS). Holdings communicate to library users the issues owned by the MSU Libraries, making their recording and maintenance of high importance.
The MSU Libraries adhere to MARC 21 Format for Holdings Data (MFHD) and ANSI/NISO Z39.71 to record and format holdings data.
Serial holdings are recorded in Sierra on an attached checkin record. Each location in which the title is held receives its own checkin record.
Checkin records may be created and edited by individuals trained in their creation and editing. When in doubt, consult a supervisor or serials cataloger.