Summary: These procedures govern the project-based work of Rovi DVD review and cataloging handled by the Rovi unit, CatMan, and the CMS team. This is separate from the Rovi DVD multi-disc project, though the two processes overlap at times.

These procedures include several different streams of Rovi materials: various retrospective review/correction efforts facilitated by CatMan (including grant-funded projects), and also the systematic checking of Rovi DVD record quality by the Rovi unit.

CatMan/Rovi unit review

In their various Rovi DVD workflows, CatMan staff and the Rovi unit will:
- Identify any existing records requiring review by inserting one of the following staff note in the item record:
  
  f Rovi DVD needs cataloging attention
  f Rovi DVD needs cataloging attention - Rovi unit

- If the title includes multiple discs, insert this note into each item record
- Create temporary drawer/call number on a sticky note
- Refile in Rovi cabinet to await cataloger requests
Asst Head of CMS will:
- Maintain a dynamic list of Rovi DVDs requiring review and share on Google Sheets

DVDs with no records

DVDs are sometimes discovered with no existing record in the catalog. In these cases:

Search for the item by UPC code and/or other means in Sierra
If a match is found (i.e., UPC codes match on both pieces), add an additional item record for the title in hand
- Any added item will be a copy 1, due its distinct call number
If no match is found:
- Create a brief bib with no cat date, status z
- Create an order record with n note T-LOC Rovi
  - Make any further notes as needed to distinguish items that are redundant copies (e.g., "third copy of Teletubbies")
- Return item to drawer

Cataloging review

The Rovi unit will:
- Fill a box with DVDs from the list as requests are received
Catalogers will:
- Pick up and return boxes
- Follow the general procedures for editing Rovi records
- Delete the staff note from the item record after review and corrections are made
- Return corrected materials to the Rovi Unit (regardless of original source)

Contact	Autumn Faulkner or Don Depoorter
Team	CMS
Updated	September 2019
Created	September 2019

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