Page Comparison

Required fields in monograph item records

• Copy number
• Itype
  • system supplied at creation, unless a unique circulation rule is needed
• Location
• Status
• Agency code
  • system supplied
• Volume field
  • if title is a multi-volume work

Required fields in serial item records

• Copy number
• Icode1
  • if the title has limited circulation for a period of years)
• Itype
  • system supplied
• Location
• Status
• Agency code
  • system supplied
• Volume field
  • unless an unbound issue of the title

Variable fields found in item records

• Barcode
• Call numbers
  • 050, 090, 092, 099, and 086 all permissible
  • used when a piece has a call number different than the one in the bib record
• Staff note
• Supervisor note
• Problem note
  • often used with a code in the Imessage field to have a piece returned to a specific staff member after circulation
• Work stats identifying the cataloger
• 945 fields containing information from the previous library catalog
• Other fields used by Course Reserves, Inter-Library Services, Binding Prep, Patron Services, and Preservation

Inventory field (INVDA) will be updated when apiece is sent to the Main New Book shelves.

All new item records for branch libraries will be placed “in-transit” before the piece leaves Catalog Maintenance.

Sublocations in the location field will be filled in by the branch library receiving the piece except for the following locations: Main Library Reference and the Gerald M Kline Digital and Multimedia Center.

Records for electronic titles will have an item record. Item records for Serials Solutions titles will be suppressed from display.

4/24/07

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