Versions Compared

Version Old Version 4 New Version 5
Changes made by

MSU TechServices

MSU TechServices

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Anchor
top
top
Summary: Item records 


Table of Contents
printablefalse

Warning

Page in progress! Information not finalized.

General info

Item records are a proprietary part of the III Sierra ILS client. Like order and checkin records, item records are attached to a bibliographic record. 

Item records facilitate circulation of materials and other inventory control functions. In general, any bibliographic record should have at least one item record attached. Multi-part works receive one item record for each circulating physical piece. 

Back to top

Required fields in monograph item records

  • Copy number
  • Itype
    • system supplied at creation, unless a unique circulation rule is needed
  • Location
  • Status
  • Agency code
    • system supplied
  • Volume field
    • if title is a multi-volume work

Back to top

Required fields in serial item records

  • Copy number
  • Icode1
    • if the title has limited circulation for a period of years)
  • Itype
    • system supplied
  • Location
  • Status
  • Agency code
    • system supplied
  • Volume field
    • unless an unbound issue of the title

Back to top

Variable fields found in item records

  • Barcode
  • Call numbers
    • 050, 090, 092, 099, and 086 all permissible
    • used when a piece has a call number different than the one in the bib record
  • Staff note
  • Supervisor note
  • Problem note
    • often used with a code in the Imessage field to have a piece returned to a specific staff member after circulation
  • Work stats identifying the cataloger
  • 945 fields containing information from the previous library catalog
  • Other fields used by Course Reserves, Inter-Library Services, Binding Prep, Patron Services, and Preservation


Inventory field (INVDA) will be updated when apiece is sent to the Main New Book shelves.

All new item records for branch libraries will be placed “in-transit” before the piece leaves Catalog Maintenance.

Sublocations in the location field will be filled in by the branch library receiving the piece except for the following locations: Main Library Reference and the Gerald M Kline Digital and Multimedia Center.

Records for electronic titles will have an item record. Item records for Serials Solutions titles will be suppressed from display.

4/24/07

  • Substep a

  • Substep b
  • Substep c

    • Back to top 

    Step 2

    • Substep a

    • Substep b
    • Substep c

    Back to top

    Step 3

    • Substep a
    • Substep b
    • Substep c

    Back to top

    Step 4

  • Substep a
  • Substep b
    • Substep c

    Back to top


    Panel
    borderColorblack
    bgColor#F8F8F8
    borderWidth1
    borderStylesolid
    titlePolicies
    • An item record will be attached to each bibliographic record (with the exception of some Serials Solutions electronic journal records). 
    • A barcode will be placed in an item record even if the location is non-circulating (with the exception of Special Collection and Turfgrass Beard materials).
    • When a copy or volume of a title is withdrawn, the item record will be deleted.
    • Dummy items were created during the migration to the III system. If a barcode is added to a dummy item, the d code in the Imessage field representing "dummy" should be removed.


    Page Properties
    idpage-info


    Contact
    Team
    Updated
    Created