Summary: This procedure explains what Technical Services staff do to an item record when they encounter damaged material. The instructions are specific to the item record changes about the damaged book. See Conservation's Damaged Book procedure for explanations on what sort of damage Technical Services staff should look for if sending a book to Conservation for preservation efforts, and what to do with the damaged materials.
Overview
There are two types of repair categories
- Repair notes for books that are either going to conservation or that are being checked out and need to be sent to conservation when the book is returned.
- Damage that does not warrant repair, but that is noted on the material's item record to protect the next patron from responsibility for the damage and to notify Patron Services staff of the damage when checking books in and out.
Item record notes
There are two types of damaged/repair notes in the item records:
- Damaged and needs repair - use this note if the book needs to be sent to conservation to be repaired after it is checked back in. It should have both an “r” IMessage and a “t” repair note.
- Change IMessage to an “r”. When the item is checked in, this “r” in the IMessage will prompt a popup message instructing Patron Services the book needs to be sent for repair.
- Insert “t” Repair note. Repair note examples for items that need to be sent to conservation for repaired:
- BOOK IS DAMAGED UPON CHECKOUT, Original booklet heavily water damaged and pages stuck together. Front of booklet photocopied and inserted as substitute (6.4.07 vkw), 2 compact discs in 1 slim case. (.b36987013)
- BOOK IS DAMAGED UPON CHECKOUT. tear in top of spine.
- BOOK IS DAMAGED UPON CHECKOUT, COVER IS CRACKED DOWN THE FRONT OF THE BOOK. PCW 3-27-11
- BOOK IS DAMAGED UPON CHECKOUT. b48754481. The book is torn about 3/4's down the outside back spine. The back cover is still securely intact from the inside. 4/26/16.lme
- Disc two is missing prior to patron checking out. 9/18/12.lme (see .b7791697).
- DAMAGED and will not be repaired. Damage does not warrant repaired, but a record of the damage is kept. Examples of minor damage may include, writing inside the books or mild water damage.
- The item only has a “t” repair note. The item does NOT need an “r” in the IMessage. Examples:
- BOOK IS DAMAGED UPON CHECKOUT.Original book has mild water damage on the bottom of the book before patron checked out. 10/25/12.initial
- BOOK IS DAMAGED UPON CHECKOUT.Fiche note: The beginning of microfiche is torn/damaged. 5/18/04,lle
- BOOK IS DAMAGED UPON CHECKOUT. Water damaged before checked out on 2/24/99
- Book damaged prior to patron checking it out, 6-8-07, #50