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CMS 2022.04.19
Announcements
Custom Catalog Task Force has a survey issued through end of 4/19, seeking input on level of importance for certain missing functionality; catalogers are encouraged to respond
PCC recommendation on use of gender element (MARC 375) in name authority records
Do not apply this element to new NARs
Eliminate this element from NARs being maintained or updated (Lucas will take it out when reviewing and exporting records)
Maintenance of the element in Sierra is unnecessary; Backstage will update our authority records in Sierra and/or Folio in due course
Desktop method for importing records into Folio
Joshua demonstrated the desktop method; videos demonstrating this method will be made available in future
From our nascent Folio documentation on importing bib records into the system:
Download/upload a .mrc file
This method involves exporting a record from OCLC to file, and then importing that file into Folio using the Data Import app. It is more involved than the other methods listed above, but it does have the potential to meet cataloging workflow needs the other methods do not (carrying over local edits made in Connexion, overlaying existing stub records in Folio, etc.).While we hope the pull and push methods will eventually have the same functionality, there may be some situations in the interim when this method is the most effective approach for copy and original catalogers.
Click the link below for a helpful screenshot tutorial on using this method, created by LoM's Tim Watters. If you have more questions, especially regarding the job profile options presented by the Data Import app, Autumn Faulkner is happy to share more detail.
Access points for Indigenous peoples
Project nearing completion that replaces certain terms where “Indian” is used with alternative terminology
Local terms are input as 650_4 for now
Further information from Lisa Robinson (posted after this meeting):
I’m pleased to announce that we’ve remediated the nearly 4,000 Library of Congress subject terms used in our catalog for “Indians” and “Indian” by changing those terms to “Indigenous peoples” or “Indigenous” as appropriate. For example, the Library of Congress subject heading “Indians of North America” now appears in our catalog as “Indigenous peoples of North America” and the heading “Chippewa Indians” now appears as “Chippewa people.” These changes both remove language some people find insulting and makes clear the distinction between these terms and “Indian” as referring to the country of India.
Patrons searching on the Library of Congress terms (Indians or Indian …) will be redirected by local authority records created for us by our authorities vendor, Backstage Library Works. We could not have done a project of this scale without the timely and affordable assistance of Backstage.
So, you ask: Is the term “Indian” gone from the catalog? No. It still appears in the names of corporate bodies (e.g. Indian Agricultural Research Institute), places (e.g. the Indian Ocean), and things (Indian motorcycle). Also, terms for groups of people who are not Indigenous peoples (e.g. Anglo-Indians, East Indians, West Indians) remain unchanged. And lastly, the local heading “Indian comic books, strips, etc.” remains unchanged since it refers to comics from India.
If you see a subject in the catalog that seems changed in error or a subject that should have been changed but was not, please let me know. And, I’m always happy to respond to any questions about this project.
And more information for catalogers from Lisa Robinson:
You do not need to use the remediated headings in your cataloging. When Backstage processes our bibliographic records each month, they will automatically flip the LC headings to the new local ones.
And just like the Illegal aliens heading replacement, we have not changed the FAST headings. So if you ever need to see what headings were originally in the record, you can by viewing the FAST headings.
If you want to see all the new local authority records, search the ARN index (tag z) in Sierra for “bslw”. All the control numbers of the new local authority records start with “bslw” since they were created by Backstage Library Works. Interestingly, these records make use of the 750 field to provide the LCCN of the authority record being replaced.
You may run across some duplicate authority records. This is OK! Backstage gave us some authority records for LC headings we were not replacing but which contained cross-references to headings we were replacing. For example, “Indigenous children” is a valid LC heading that we still use, so we want to keep that LC authority record. But we now also have a local authority record for “Indigenous children” that contains a cross-reference for “Indians |x Children” that we also want. So we keep both authority records for different purposes.
CMS 2022.03.01
Announcements
Save the date: March 15, 2PM, MSU FOLIO cataloging preview
Scheduled during our regular CMS meeting slot (and extended slightly, duration TBD); will be inviting original & copy catalogers, others throughout TS. Following up with one-on-one meetings with members of the Cataloging & Metadata Task Force.
Will review Folio record structure, navigation basics, methods for bringing bib records into the system, and MARC editing; basic documentation and videos also in the works.
Will we be able to preview the Marc Authorities App?
No, we won’t be on Lotus yet at that time.
Core Interest Group Week, March 7-11
Discussion/presentation sessions, free to register and attend on Zoom; most or all sessions have caps of 300 attendees, so arrive early to avoid disappointment.
PCC FAQ documents on contacting authors/creators
Use these as background for authors or creators you are contacting in the course of name authority work, or for your own decision making about making such contacts.
Folio Community and Ukraine
The Folio Community is global and in many cases employs developers from around the world. There are development teams based in Belarus and Ukraine who have been active on tools and features that we are directly interested in and giving feedback on. Some of them are directly impacted by Russia’s invasion of Ukraine. We collectively acknowledge this and share our hopes for their safety, their well-being and peace for their country.
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Assessment of 4th test migration is underway.
Record import processes had issues, but now resolved, so CMTF moving ahead with plans to schedule sessions for familiarizing more catalogers with FOLIO. Plan is to have one big group session, then one-on-one sessions between CMTF members and catalogers. Aiming to do within February. One-on-one sessions could be virtual or in-person depending on needs and preferences. This won’t be only opportunity to try out FOLIO cataloging; nor is this formal training. Just an opportunity to get familiar with it.
Announcements
Feb. 1 is deadline to input booster information per University requirement.
Exploring project to partner with Backstage to transform LCSH terms pertaining to Indigenous peoples in North America.
PCC Participants Meeting this Friday.
CMS 2022.01.18
Announcements
Increased volume of WFH, daycare issues, illness: we know this means there will be backlog buildup in the building. Important to know how/where to find things, but the volume of backlog is understood - don’t let this be a stressor right now.
Please read Terri Miller’s 1/7 email. Note that KN95 masks are available to staff at the circulation desk. These are more effective than cloth masks.
Booster requirement: vaccination info portal being updated to accept booster info on Jan. 26. Info is due by Feb. 1. Everyone eligible for a booster by that time is required to have one. Joshua will not be chasing this information down; HR will. This is a University expectation, unless one has an exemption.
Unclear what in-building schedule expectations will be after Feb. 1; library is awaiting further guidance from the University.
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