CMS 2022.07.19

Announcements

1. EDS is live

   1. Known issues include no display of 856 links in records sourced from Inventory.

   2. There is a layer of remove between Inventory cataloging and EDS discovery; we don’t have the same direct impact on what displays and how as we did in Sierra. EDS display is controlled through a separate custom mapping currently overseen by the EDS Task Force (but maybe overseen with cataloging input at a later time).

   3. EDS display does not refresh immediately as cataloging changes are made. Our MARC SRS records are harvested nightly for changes. Those changes are supposed to show up in EDS after 24-36 hours, but we’re currently seeing longer turnaround times (cataloging from last Friday is still not showing up on this Tuesday).

2. SPC cataloging update

   1. We aren’t able to immediately print public display of SPC cataloging (given EDS turnaround above)

   2. Instead, we will supply the call number for the piece on a streamer (handwritten on any strip of paper for now; potentially a call number label printout on paper later)

Folio new cataloging demo, using 9XX fields

1. Overview of setting up local constant data.

2. Overview of setting up Connexion export to file (i.e. the “desktop method” of exporting records to Folio)

3. Overview of loading exported record into Data Import app.

4. Please note that as of right now (7/19/22) this can only be done with new cataloging - not overlays. That is, if you’re adding a brand new record to the system and not having to overlay anything like an ACQ stub or an already-cataloged record, you can follow this process. If an overlay is required, please await further instruction.

5. Please practice this in the Test Tenant before moving on to Production.

6. Joshua or someone else will go over this process with catalogers one-on-one to get started.

CMS 2022.06.21

Announcements

1. Folio migration is underway; still on schedule to go live on June 30.

   1. This includes full backfile processing with Backstage.

   2. EBSCO helped us catch and fill missing material type mappings; other missing mappings will remain and necessitate a small cleanup project after go-live.

2. July 1: celebrating the work that brought us to go-live; cake & ice cream on the North Patio (just west of cafe).

3. Joshua on vacation July 5-8.

   1. Autumn will be available this week.

   2. It will be the first full week of being live on Folio; we are hopeful we will have a plan and a procedure for catalogers to start exporting records and/or a process those experienced in Folio can help support others while making their first new records in the system.

   3. There is a chance that you will need to continue “cataloging in limbo” for part of that week until we can get you individually started. It all depends on how much progress we’re able to make on Data Import and building of job profiles in the meantime.

   4. This is admittedly an uncertain outlook for the short term. But we will get there.

4. Remote work agreements

   1. Direct reports to Joshua, please message sent on June 17 with Joshua’s instructions.

   2. RWAs are due by July 1.

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1. This is available in the version that we are migrating to: Lotus.

2. Select “Browse call numbers” from drop down on Instance tab.

3. Has some minor discrepancies in LC call number ordering that are supposed to get fixed.

4. All effective call numbers (including those sourced from 099) are in the same index for now. Upshot is: MSS call numbers, Music CD call numbers etc. will be interfiled with call numbers in LC form.

5. Capitalization does not have to be precise.

6. Left and right truncation using asterisk as wild card is available.

7. Using this in the Test Tenant yielded buggy results; reported to EBSCO.

CMS 2022.04.19

Announcements

1. Custom Catalog Task Force has a survey issued through end of 4/19, seeking input on level of importance for certain missing functionality; catalogers are encouraged to respond

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You do not need to use the remediated headings in your cataloging. When Backstage processes our bibliographic records each month, they will automatically flip the LC headings to the new local ones.

And just like the Illegal aliens heading replacement, we have not changed the FAST headings. So if you ever need to see what headings were originally in the record, you can by viewing the FAST headings.

If you want to see all the new local authority records, search the ARN index (tag z) in Sierra for “bslw”. All the control numbers of the new local authority records start with “bslw” since they were created by Backstage Library Works. Interestingly, these records make use of the 750 field to provide the LCCN of the authority record being replaced.

You may run across some duplicate authority records. This is OK! Backstage gave us some authority records for LC headings we were not replacing but which contained cross-references to headings we were replacing. For example, “Indigenous children” is a valid LC heading that we still use, so we want to keep that LC authority record. But we now also have a local authority record for “Indigenous children” that contains a cross-reference for “Indians |x Children” that we also want. So we keep both authority records for different purposes.

CMS 2022.03.01

Announcements

1. Save the date: March 15, 2PM, MSU FOLIO cataloging preview

   1. Scheduled during our regular CMS meeting slot (and extended slightly, duration TBD); will be inviting original & copy catalogers, others throughout TS. Following up with one-on-one meetings with members of the Cataloging & Metadata Task Force.

   2. Will review Folio record structure, navigation basics, methods for bringing bib records into the system, and MARC editing; basic documentation and videos also in the works.

   3. Will we be able to preview the Marc Authorities App?

      1. No, we won’t be on Lotus yet at that time.

2. Core Interest Group Week, March 7-11

   1. Discussion/presentation sessions, free to register and attend on Zoom; most or all sessions have caps of 300 attendees, so arrive early to avoid disappointment.

3. PCC FAQ documents on contacting authors/creators

   1. Use these as background for authors or creators you are contacting in the course of name authority work, or for your own decision making about making such contacts.

4. Folio Community and Ukraine

   1. The Folio Community is global and in many cases employs developers from around the world. There are development teams based in Belarus and Ukraine who have been active on tools and features that we are directly interested in and giving feedback on. Some of them are directly impacted by Russia’s invasion of Ukraine. We collectively acknowledge this and share our hopes for their safety, their well-being and peace for their country.

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1. Assessment of 4th test migration is underway.

2. Record import processes had issues, but now resolved, so CMTF moving ahead with plans to schedule sessions for familiarizing more catalogers with FOLIO. Plan is to have one big group session, then one-on-one sessions between CMTF members and catalogers. Aiming to do within February. One-on-one sessions could be virtual or in-person depending on needs and preferences. This won’t be only opportunity to try out FOLIO cataloging; nor is this formal training. Just an opportunity to get familiar with it.

Announcements

1. Feb. 1 is deadline to input booster information per University requirement.

2. Exploring project to partner with Backstage to transform LCSH terms pertaining to Indigenous peoples in North America.

3. PCC Participants Meeting this Friday.

CMS 2022.01.18

Announcements

1. Increased volume of WFH, daycare issues, illness: we know this means there will be backlog buildup in the building. Important to know how/where to find things, but the volume of backlog is understood - don’t let this be a stressor right now.

2. Please read Terri Miller’s 1/7 email. Note that KN95 masks are available to staff at the circulation desk. These are more effective than cloth masks.

3. Booster requirement: vaccination info portal being updated to accept booster info on Jan. 26. Info is due by Feb. 1. Everyone eligible for a booster by that time is required to have one. Joshua will not be chasing this information down; HR will. This is a University expectation, unless one has an exemption.

4. Unclear what in-building schedule expectations will be after Feb. 1; library is awaiting further guidance from the University.

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