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Added copies

A regular add is a second, third, fourth copy of an item, etc., being added for the same location in the MSUL catalog.

• Determine which copy number your item is (copy 2, copy 3, etc.)
• Locate bib record in Sierra
• In summary screen, select the Item view
• Click Attach new item 
  • Copy # field -- add appropriate copy number like so: c. 2
  • Location field – same as c. 1
  • Workstat field – add appropriate addi workstat like so: cmsaddimonoahf
• Write call number in piece using call number from bib record, and add copy designation like so:
  • PR
    2831
    .R665
    2017
    c.2

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Add locs

An add loc is a copy of an item that MSUL already holds, but which is being added to a separate location in the catalog. Sometimes an item being added to a separate location will also need a separate call number (like copies of print dissertations being added for Turfgrass, which will need an LC call number).

• Locate bib record in Sierra

• In bib record location field, add any necessary location code for your copy
  • Example: original piece was cataloged for mn, but your copy is wanted for Turfgrass; enter tf in the bib record location field
  • There is no need to also add the associated 049 field code, since those codes do not affect any Sierra functionality
• Determine if your item requires a different call number and formulate accordingly
• Determine copy numbering
  • NOTE: if your copy uses a different call number, it is considered a c. 1
  • otherwise, even if it's being added to a separate branch like Gull Lake or Fine Arts, it takes the next available copy number 
• In summary screen, select the Item view
• Click Attach new item 
  • Copy # field -- add appropriate copy number like so: c. 2
  • Location field – same as c. 1
  • Workstat field – add appropriate addi workstat like so: cmsaddimonoahf
• If using a separate call number
  • insert field in item record
  • use c tag
  • enter call number and save
• Write call number in piece using appropriate call number from bib record or item record
  • if not using separate call number, add copy designation like so:
  • PR
    2831
    .R665
    2017
    c.2

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Add cats

An add cat is a copy of an item MSUL wishes to add to a title already cataloged by the Library of Michigan or the Law Library. An item added to a LoM or Law Library bib is not considered an added copy, but a c. 1 for MSUL. In some cases, items added for MSUL will need a separate call number than the one in use by LoM or LL. 

• Locate bib record in Sierra
• Ensure piece in hand is a match for bib record brought in by LoM/LL
  • If questions arise about LoM or LL's copy, contact the appropriate person listed in the Shared bib records protocol
• Attach MSUL holdings to appropriate OCLC record, using control number in bib record 001 field
• In bib record location field, add appropriate MSUL location code
  • There is no need to also add the associated 049 field code, since those codes do not affect any Sierra functionality
• Determine if item requires separate call number and formulate accordingly
• In summary screen, select the Item view
• Click Attach new item 
  • Location field – use appropriate MSUL sublocation
  • Workstat field – add appropriate workstat
    • use xxxcopymonoxxx if attaching the first MSUL item to a Law, Archives, or LoM bib
    • use xxxaddimonoxxx if other MSUL items are already attached
• If using a separate call number
  • insert field in item record
  • use c tag
  • enter call number and save
• Move MSUL item record to position number 1 in list of item records

Sometimes you may encounter a bibliographic record that has been suppressed by LoM (a result of various projects that have been conducted over the years). In these cases, take these additional steps:

• Unsuppress bib record
• In bib record location field:
  • add appropriate MSUL location code
  • remove LoM location code
• In summary screen, select the Item view
  • Open LoM item record
  • In Icode2 field, enter code s
    • this suppresses LoM's item record
•  Add MSUL item record using steps outlined above

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Adds to withdrawn

Occasionally, an item record needs to be added for a title that has been withdrawn (for example, a replacement copy for a missing title has been purchased). 

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