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CMS 2023.
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10.
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03
Recording
[Coming soon]
Agenda
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Welcome Nicole, new Interim Head of Copy Cataloging
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Planning additional shelving in TS
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Small batch of ETDs coming soon
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Long 505 field Data Import issue
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Any non-Roman-language materials on your desk?
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Any interest in some training on using tables in LC classification, as well as some other conventions?
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Homosaurus vocabulary activity
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Words Matter webinar offering from California State University (CSU) libraries
Hosted by CSU Inclusive Cataloging Task Force
Will be at the same time as CMS 10/17 meeting at 2pm ET
Group consensus – everyone will view the Words Matter webinar at 2pm on 10/17 (Autumn has updated Outlook invite with link) and gather at 3pm for a short follow-up meeting
How to use the Homosaurus vocabulary -- presentation from Ruth Ann Jones
Slides
Exercise
Updated Confluence documentation on using Homosaurus as well as RBMS-CV
Includes scope, coding, guidelines, etc.
Important notes for catalogers:
Homosaurus terms indexed in the VuFund subject index
Catalogers may begin assigning these terms right away; use them in addition to LCSH
Word of caution! Take time to become familiar with the Homosaurus vocabulary, and pay special attention to descriptions (scope notes) for terms. There are not always one-to-one equivalents between LCSH and Homosaurus terms; the same words or concepts may be defined differently in each.
Update on LA IV search
Reminder that this position was designed to fill an increasingly urgent gap in comics cataloging, following Randy Scott’s retirement and Jason Larsen’s move to the Comics Librarian role
Interviews concluded, search committee recommendation sent forward to HR
Hope to announce new staff member by next meeting
CMS meeting survey results
Much appreciate your feedback!
Content that team members are most interested in:
National and local policies and practice
Tips, tricks, tools, etc. – hearing from others on the team
Connecting with colleagues
A more optional segment for troubleshooting, Q&A, etc.
More than 50% of team members interested in an in-person option
Autumn’s proposals based on feedback
Shift to a hybrid meeting with in-person and Zoom available
Reduce the official agenda portion to 30 minutes
Agenda-based, can flex this as needed
Add up to an hour of optional “cataloging lab” time after the official business is concluded
Drop-in time for questions, problems, consulting the hive mind
Can share what will be tackled in advance, if known, so others can stick around if it’s relevant
Autumn will be available this entire time; others can attend as desired
Move the 3rd Tuesday to a 3rd Friday 1-2:30pm time slot
This ensures everyone has a chance to attend at least one of these in-person, based on the spread of WFH days across the team
Will send an quick poll to the team with an option to weigh in on these plans before they are finalized; this would begin in November, most likely
Finding stuff you’ve work on in Folio
Unlike Sierra’s Create Lists, Folio has no easy option to locate records you have brought in or worked on
Expected Lists app will change this, but we don’t expect this until 2024
You can locate records you have brought in in two ways:
Inventory → Item → use date filters to narrow in on a particular date
You will have to sort through items brought in by other users too
Data Import → Actions → View all logs → filter by user, and by date if desired
Will show you every import you have brought in
Not possible at the moment to find what existing records you have edited
Using a smartphone camera for visibility
For small or unclear markings on a resource, use your smartphone camera to take a picture and enlarge
iPads can be checked out from Circ for this purpose as well
AI & cataloging
Thanks Cathy for sharing this article investigating the use of ChatGPT for creation of MARC records. It prompted an interesting discussion on the Teams chat. Ran out of time to discuss in the meeting but shared here for your perusal!
Autumn is happy to discuss anyone’s thoughts; the Troublesome Catalogers group on Facebook has also had an interesting conversation about it.
CMS 2023.09.19
Recording
[Coming soon]
Nicole Smeltekop – new Interim Head of Copy Cataloging
Welcome Nicole! Has been on the job for about two weeks & doing great work
Please send all copy cataloging communication to her going forward
[Post meeting update: Remaining in her 2E Maps Library office, but a landing space in TS is a possibility]
Planning additional shelving in TS
Cubicles beside Autumn’s office in TS being dismantled; new shelving going in
Will be used for project, backlog, and problem storage (these types of materials are currently piling up in individual cubicles)
Small batch of ETDs coming soon
200ish ETDs from Lucas to add to the ETDs spreadsheet for cataloging – coming soon
Long MARC field causing Data Import issue
Cherish and Nicole discovered that a lengthy 505 field (about 4 pages when copied to Word) caused a record to fail during import
Breaking this field into several 505s resolved the issue
Possible this could happen with any lengthy MARC field (520?) so keep an eye out
Any non-Roman-language materials on your desk?
Some funding available for an outsourced cataloging project with Backstage
Send numbers of non-Roman titles to Nicole, send physical pieces to Cathy Illman
Homosaurus vocabulary activity
Homosaurus is a controlled vocabulary for LGBTQ+ topics, which can be used in tandem with LCSH terms
A goal for the CMS team this year is to become familiar with and begin regularly applying Homosaurus terms, and several things are happening around this
Authority records for the Homosaurus terms are now available, coordinating with Lisa Robinson so these can be brought into Folio
The Harmful Language Remediation Working Group is also doing a systematic pilot to test out application of Homosaurus terms
Ruth Ann Jones presenting on Homosaurus specifics on October 3, 2023
Nicole and Eli laying the groundwork with a talk about ethics in cataloging practice (see below)
Allyship in Cataloging presentation from Nicole Smeltekop and Eli Landaverde
Slides:
Resources:
Comments
Lisa Robinson
Related to the use of alternative vocabularies, see RBMS Combined Vocabulary (RBMS-CV), which has some useful language among their genre terms for “prejudicial works” and can be applied to any type of materials, not just rare books
Backstage in the process of creating authority records for RBMS-CV terms so we can also have these in Folio
Joshua Barton
There is NACO documentation for contacting creators when working to establish names: https://www.loc.gov/aba/pcc/naco/documents/PCC-SCT-Authority-Control-FAQs-Authors-Creators.pdf
Related Confluence page: Contacting people about their NARs
CMS 2023.09.05
Recording
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Library of Congress adopting FOLIO means they will be driving a lot of big performance updates on a condensed timeline
Including big focus on acquisitions functionality, metadata management, and consortial/sharing functionality
They plan to implement in October of 2024
Relevant info from the 18-month road map for FOLIO (see
for details)View file name Roadmap(2).pptx Data Import performance and stabilization a high priority
Including chunking up large files automatically so Data Import doesn’t choke
Search and browse improvements for Inventory
Suppressing and deleting records via Bulk Edit
New apps planned for FOLIO
Lists app – similar in function to Sierra’s Create Lists
Plans to make it possible to use Bulk Edit on record sets created with this app; for now though, it will only collect records based on certain search criteria, and record numbers can be exported to CSV
Expected in Poppy (so January-ish for us)
Workflow engine – automating a set of tasks based on a certain trigger
Ex: when an Instance as marked with statistical code CATMAN--WITHDRAWN, automatically delete holdings and item and add specified administrative note to Instance
Reporting app called MetaDB – some possibilities here, being discussed with Dao, Lucas, and Kay
Reporting has been a significant gap in Folio functionality, so we are looking forward to this
Autumn learned more about how to submit a “bug” in Jira – i.e., report discovered problems in Folio and get them in the queue for software developers to resolve
You can explore issues.folio.org for examples of other tickets (use your Folio login)
Lots of confusing terminology here but also lots of rich detail about what’s in the works
Check OLF’s YouTube playlist for WOLFcon 2023 as presentation recordings get added
CMS 2023.08.15
Recording
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Concerns expressed about what this means for the already lengthy turnaround time on SACO work
CMS 2023.08.01
Recording
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Though not announced through HR, paperwork is signed today
Handoff of roles is in process; Joshua will be passing along information for continuity
The role is a year long interim appointment through end of July 2024
Joshua discontinuing standing meetings; Autumn will reach out to those who’ve had meetings with Joshua to establish a cadence
An interim head of CopyCat will be found; in meantime, Autumn is still supervising copy catalogers
CMS 2023.07.18
Recording
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Joshua remains head of cataloging until an interim is confirmed.
Open call ended Friday and at least one person expressed interest; formality of an interview would follow. No further details available at the point of this meeting.
CMS 2023.06.20
Recording
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Still on track for some time the week of June 26
CMS 2023.06.06
Recording
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Joshua attended an Orchid update session led by Molly Driscoll.
Molly highlighting in passing some differences in search vs. browse behavior in Orhid.
Joshua demonstrated how queries entered under the browse tab in Inventory in Orchid (e.g. for subject or contributor) take you first to a list of results in shelflist order. Selecting a result passes you through to a search function for the exact AAP matching your selected browse result, but clicking on the browse tab again returns you to your browse results. So unlike earlier releases, you can revisit your browse list after selecting a result.
Issues remain re: indexing of ending punctuation in contributor values in the instance. For example, newly created instance records (i.e. derived from a newly imported SRS record) will include the comma preceding $e in the indexing. Legacy, migrated records do not do this. This difference in indexing behavior results in split files when browsing contributor in Inventory.
CMS 2023.05.16
Recording
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