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Pre-migration group members
Emily & Autumn: exploring project management tools
Lisa R: compiling a list of known issues & priorities
circling back on:
benchmarking
early clean-up
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11-20-19
Present: Joshua, Don, Autumn, Ed, Dao, Kay, Ranti, Lisa S. (notes), Lisa R.
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Dao and Kay will send a message to Library staff regarding Sierra slowness and potential of create list or loading problems.
Dao will check with Innovative regarding potentially turning AACP off (or back on).
Lisa S and Joshua will reach out to Gobi regarding upcoming PCC changes, and our shelf ready records.
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TS Council 11-06-19
Present: Joshua, Don, Autumn, Ed, Dao, Kay, Ranti, Tim, Emily, Nicole, Lisa S., Lisa R. (notes), Brooke
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Add usage note in our bibliographic records and in the SerSol database for all purchased e-books from Serials Solutions (1, 3, and unlimited usage) that are already in the catalog
We will develop a workflow, as needed, to remove duplicate 590 fields that will be created by the previous action (pending results from Serials Solutions)
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TS Council 10-9-19
Present: Joshua, Don, Kay, Ranti, Lucas, Emily, Nicole, Lisa S, Lisa R., Ed
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Junus will share the Google Docs version she created
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TS Council 9-18-19
Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Lisa S., Ed, Lisa R., Brooke
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Approve TS Council minutes from 7-10-19
Discuss what a system should do (dealbreakers in bold)
web-based, not Java-based
post-MARC capabilities
quality training and documentation
data management and manipulation capabilities
powerful queries
record list storage & editing
global changes
reports & statistics
easier MARC record extraction/loading
ability to extract entire database in the case of system change
catalog management
local fields and local coding
both in bib records and attached records
more fields for back-end codes
customize indexing
version history for records
public facing interface
highly customizable display
faceting on numerous record data points
API for bento box search
mobile capabilities
acquisitions functions
audit trail
multi fund codes
receive electronic invoices
electronic resources management
generate local fields, notes fields, etc.
place to store accessibility info
indicating LOCKSS/preservation status
interface with campus systems
student info system?
EBS
system administration functions
more granularity in permissions and access levels
secured/restricted access fields to include sensitive information
licensing, financial info, etc.
authority functions
local authority records
workflow management
methods of routing, tracking, etc., which would help us cut down on paper
bibliographer view of budget/fund info
patron tracking of statuses, requests, etc.
related to Get It function
staff notifications related to records, resources, workflows
robust ergonomic & usability functions
keystrokes for frequent commands
ease of selection, editing, deleting, copy/pasting, etc.
change font size
ability to share records with or provide access to external sites
Internet Archive, etc.
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07-10-19 TS Council
Present: Joshua, Tim, Dao, Don, Autumn, Nicole, Lisa S., Ed, Ranti, Lisa R
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Reference Kay's emails for details about her ALA report and the upcoming RFP process
Tornado drills coming up next week; 1:30pm for 1st floor on July 16 (also occurring during CMS meeting on 3rd floor, which we can ignore)
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05-22-19
Present: Joshua, Don, Autumn, Dao, Kay, Lisa S. (notes)
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Action 1 - Kay/Autumn will ask Emily to move TS timeline to Confluence
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04-24-19
Present: Joshua, Don, Autumn, Dao, Kay, Ranti, Lisa S., Lisa R.
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Remember to submit staff award nominations.
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TS Council notes 04-03-19
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Put recycle bin next to the garbage bin for TS parties
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03-06-19
Present: Joshua, Don D (notes), Dao, Kay, Ranti, Lucas, Nicole, Lisa S., Lisa R.
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Approval of 2-27-19 minutes
Using the MARC 344 field
Tim Watters of Library of Michigan noticed that the MARC 344 field (which is a sound characteristic field) has been used in over 3,000 print-only records. This field should not be used in print-only records.
Lisa R. will do some investigating to see why this is happening including checking with BackStage Library Works to see if they are adding the field.
Using the MARC 541 field rather than the 590 field for gift notes
Discussed the advantages of putting our gift notes in the 541 field instead of the 590 field.
The 541 field has more structure to it which makes it better suited for storing and retrieving varied units of information.
Joshua plans on getting feedback from Development and Collection staff to aid in our decision whether or not to implement this.
Creating a "Non-Technical Services" section in Confluence
Should we have a spot in Confluence to put info that may be helpful to our colleagues out of Tech Services?
What would we name this site/page and what info might we include in it?
Need further discussion before a decision can be made.
There is a small amount of bib records in Sierra that do not have any other records attached to them
Discussed the valid reasons for having these type of records in our catalog.
It is important for these records to be suppressed so as not to show in the public catalog.
Knowing which records can be allowed to have no attached records aids in the clean-up of the Sierra database.
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02-27-19
Present: Joshua, Autumn (notes), Dao, Ranti, Lisa S., Lisa R., Brooke
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Approval of 2-20-19 minutes
Cataloging datasets
Some sets shortly to be ordered – prompting some general considerations
There is no straightforward way to isolate all datasets in the catalog
There is a need for keyword searching within all available datasets
Perhaps explore other genre/form vocabs to accomplish this
Scoping? Also possible, but would rely on some consistent encoding in the record
Currently only a handful of datasets cataloged
But we could explore some more comprehensive approaches to cataloging datasets we already have
Genre term possibilities
LCGFT has a number of applicable terms for specific types of data
LCSH has term Data sets which could be used in a 655 as a genre/form term
Other possibilities
Combos of 33X and 34X content/carrier/file characteristic terms
007 encoding
Catalogers will explore and bring back ideas
Once we identify a reliable combination of fields/encoding to act as a hook
Set up scoping in catalog (once critical mass of records reached)
Write procedures for cataloging to ensure consistency going forward
Use of the 752 field for standardizing location data for a comics project.
Group using catalog data to explore publication info from comics
752 would permit storage of refined/controlled place names that will be result of this work
752 is in the keyword index
Possible to do this programatically; will consult further
Contingent on an XSL approach
Where are we with the "Who Does What" list?
Google doc created for revision (drawn from old Drupal page)
Needs final review/updating
Ranti will send link again with reminder
Final info will be posted either in Confluence or the public facing TS website
Any interest in streaming the ER&L conference?
Group rate is $700
Ranti will gauge interest in various units
OCLC costs if Archives is part of the Libraries
What will change? Need to touch base with Archives
Holdings implications, etc.
Eventually consult with OCLC
Announcements
Reminder: self evaluations are due on March 11th
Strategic planning update
Announcements
In Emily Sanford's absence, serials issues can be referred to Joshua and Loretta
Microgrant proposal deadline is March 15
Assistant head of Acquisitions position will be posted this week
LA II position recently vacated by Devon D. will be posted in the near future
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02-20-19
Present: Joshua (notes), Don, Kay, Ranti, Lisa S., Lisa R.
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Approve minutes from the 2-6-19 Council meeting.
Where could we use help in maintaining electronic resources?
Former Distance Library Services (post IT centralization) to become a new team; tentative name: Discovery Services. The new team proposed a re-purposed function including to assist with end-user troubleshooting re: e-resources. To work with other e-resources staff, Tech Services, etc. to provide support for discovery systems. 24/7 informational reference.
Possible area to propose they assist with: URL checking
EZProxy workflow with ITS is recently well-established under Ranti with assistance from Anne S. and Diane W.; we have some uncertainty about what kind of involvements the new DLS team have in mind
Discussion re: the new unit name; "discovery services" also being used for cataloging & metadata units elsewhere
Round robin items:
Ranti: question re: place of publication data in comics records; why so much inconsistency? A: place of publication is a transcribed data element in RDA; we enter the place name as it appears on the piece.
Lisa R: two place name changes: Swaziland is now Eswatini, Macedonia (Republic) is now North Macedonia. The country & geographic area codes codes for these places have not been changed by LC. The new authority records for each place name have been downloaded to our catalog and all the relevant headings have been changed in our catalog. Authority records for related headings will be added to our catalog as they are distributed by LC to the national authority file.
Lisa S: Devon Davidoski filling the LAIII position, covering Hogarth, gifts, and bib support, among other tasks.
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TS Council notes 02-06-19
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Provide input to the Strategic Plan Steering Committee. Items for which data collection is possible, or not, can be included.