Summary: A detailed breakdown of tasks handled by TS and the staff responsible for them.
Acquisitions
IF YOU HAVE A QUESTION ABOUT:
PLEASE ASK:
PHONE #
Accounting:
Charging Departmental Accounts
884-5936
Fund Status
884-5936
Reports
884-5936
Approval plans:
General Information, new plans, and adjustments to existing plans
884-0834
For a general breakdown of the work of each team, see our info page on the Libraries' main site: Technical Services units & staff | MSU Libraries
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Not sure where to start? Email us and we’ll connect you with the right person |
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Acquisitions
Acquisitions orders, receives, and catalogs materials for the MSU Libraries collections. We process all monograph and serials orders and receipts (including approval plans and shelf-ready plans), monitor the materials budget, and manage materials fund accounting processes.
See below for team member responsibilities. If you’re not sure, start with Head of AcquisitionsLisa Smith(884-0834)or Asst.Head Ed Gildner(884-0830).
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Tami Smith | 884.5936
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KS 65/66 (Kubon & Sagner)
884-0812
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884-0834
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Sierra - General Information
884-0884
Sierra (ILS) Reports/Statistics:
Firm Orders
884-5936
Standing Orders
Journal Routing
884-0834
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Uncats - (Uncataloged Book Searches)
884-0813
884-0834
Catalog Maintenance
IF YOU HAVE A QUESTION ABOUT:
PLEASE ASK:
PHONE #
Call numbers, general bib record questions
884-0819
Corrections of misspelling
884-0819
Government Documents processing
884-0801
884-0801
Holdings & barcoding of:
Monographs, including Multi-volumes
884-0819
884-0820
Serials
884-0819
Serial adds
884-0821
Bound journal barcoding
884-0821
Subject, name, series headings
884-6732
884-0819
Transfers, withdrawals, supplements, restores -Monographs & serials
884-0820
Cataloging
IF YOU HAVE A QUESTION ABOUT:
PLEASE ASK:
PHONE #
Cataloging and Metadata:
884-0826
Electronic Resources
884-0826
Monographs
884-0826
Serials
884-3657
Acquisitions:
884-0815
Monographs
884-3488
Serials
884-0810
Shelf-Ready processing
884-3488
Catalog Maintenance:
884-0881
Monographs
884-0819
Serials
884-0819
884-0820
Software/Suppl. Software, Video & Audio Cassettes
884-0820
Labeling
884-0819
MSU E-Theses:
Cataloging
884-0826
Processing
884-0822
OCLC
884-0826
Statistics
884-5936
Electronic Resources
IF YOU HAVE A QUESTION ABOUT:
PLEASE ASK:
Cataloging & Metadata Services
CMS handles descriptions of our resources for the catalog, dealing with materials of all formats and in a wide variety of languages. The unit consists of the Original Cataloging team, which creates original metadata or enhances existing metadata, and the Copy Cataloging team, which identifies and enhances existing metadata in the OCLC database.
See below for a quick guide to team member responsibilities, and visit this page for more details.
For larger batches of materials with special cataloging requirements, start here: Getting special materials cataloged
If you’re not sure, start with Head of CMS Joshua Barton or Asst. Head Autumn Faulkner(884-3488).
Workflow | Contact |
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E-resources (where vendor doesn’t supply records) | Janet Baldwin | 884-0823 |
E-theses | OrigCat team as a whole Contact Lucas Mak or Joshua Barton with questions. |
Maps |
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Posters | Nicole Smeltekop | 884-0818 |
Print monographs, copy | Courtney Ohenzuwa | 884-0811 Many materials received by Acquisitions start with Courtney. From there, individual titles without available copy get routed through various workflows. Contact Autumn Faulkner with questions. |
Print monographs, original (numerous workflows) |
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Scores & sound recordings | Vicki Walker | 884-0809 |
Serials |
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Special Collections materials, copy | |
Special Collections materials, original |
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Video, audiobooks, and software |
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Zines |
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Catalog Maintenance
Catalog Maintenance handles physical processing of materials, updating the catalog, providing quality control for catalog data points aside from authorized headings (see the Metadata Management section below), and performing batch record loads. CatMan also conducts large-scale collection maintenance projects, including the transfer and withdrawal of selected collection material.
See below for team member responsibilities. If you’re not sure, start with Head of CatMan Don Depoorter (884-0881) or Lisa English (884-0819).
General maintenance
Workflow | Contact |
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Catalog record quality control (call numbers, gift notes, e-bookplates, misspellings, general questions, etc.) | Lisa English | 884-0819 |
Government documents | Andrea James | 884-0801 |
Monograph holdings | Lisa English | 884-0819 |
Serials holdings, serials adds | Lynn Farabaugh | 884-0807 |
Transfers, withdrawals, supplements, restores (monographs & serials) | Anne Erickson | 884-0820 |
Barcoding & labeling
Workflow | Contact |
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Monographs | Ashley Richley | 884-0820 |
Serials (including bound journals) | Lynn Farabaugh | 884-0807 |
Music & media | Anne Erickson | 884-0820 |
Government documents | Andrea James | 884-0801 |
Metadata Management
MetMan is responsible for authority and quality control of the MSU Libraries catalog--i.e., any maintenance associated with authorized name headings, identifiers, URLs/URIs, and controlled vocabularies. Tasks include: managing the catalog’s authority file; updating bibliographic record access points; reviewing the new and invalid headings reports in Sierra, managing the URL Checker and correcting broken links; creating and maintaining local authority records; creating, reviewing, and updating vendor record load instructions; cleanup of loaded records.
If you’re not sure, start with Head of Metadata Management Lisa Robinson.
Workflow | Contact |
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Authorities processing (Backstage), Genres, Local authority records | Lisa Robinson | 884-0817 |
Names, Subjects, and Titles | Lark Braten | 884-6732 |
Names, Subjects, and URL Checker | Mark Andrews | 884-0807 |
Electronic Resources
System Librarian Ranti Junus’s unit, Electronic Resources, evaluates and supports technical & access issues related to electronic services and resources including purchased databases, the catalog, and other digital resources. The unit is also responsible for maintenance of the Electronic Resource Management (ERM) system.
Some management and maintenance of e-resources happens outside of Ranti’s unit. See below for details.
Workflow | Contact | |
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E-resources access, maintenance, ezproxy | | 884-0878 | |
E-journals subscriptions | | 884-0810 | |
Cataloging | 884-0826 |
This page is in progress; information should not be considered authoritative!
Purchasing & licensing | Diane Warner |
Anne Swan? | |
Loading e-resource packages | Don Depoorter |
Library Platform/System Services
Currently, the MSU Libraries is preparing to migrate from Sierra’s Innovative to the open-source FOLIO platform. Dao Gong’s Catalog Services unit used to be Sierra-focused, but will soon be transitioning to new functions. In the meantime, see below for staff members currently involved with Sierra permissions, functions, maintenance, and reporting.
Workflow | Contact |
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Sierra (General Information) | Dao Rong Gong | 884-0884 |
Sierra (ILS) Reports/Statistics: | |
Firm Orders | |
Standing Orders | |
Journal Routing | |
Create Lists (for collections use) | Lisa English? |
Miscellaneous
Miscellaneous questions/topics | Where to start |
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OCLC | |
Rovi | Joshua Barton? Kay Granskog? |
e-Theses processing | Lucas Mak |
Large gifts | Start here: Getting special materials cataloged - TS Documentation - Confluence (atlassian.net) |
FOLIO | Kay Granskog / Shawn Nicholson |
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