CMS workflows & handoffs
Summary: A table of workflows that pass through both the copy and original cataloging teams, with shelving locations and responsible staff members. (Does not reflect all assigned cataloging responsibilities; just streams of materials that involve handoffs.)
In general, all workflows are handled at the copy cataloging level first. Items are only bumped to the indicated original cataloger or arrearage if needed.
Locations referred to:
Copycat wall → multiple shelves on cubicle wall between W110 (Kay's office) and W109 (Joshua's office)
Copycat problem truck → truck for problem items outside W106-H (Autumn's office), i.e. "wonky truck"
Workflow | Copy cataloger | Drop-off location | If no copy, send to: | Drop-off location |
|---|---|---|---|---|
Add cats | Cathy Illman | Addcat shelf, copycat wall | Autumn Faulkner | Autumn's shelves |
Add vols & associated problems | Cathy Illman | Set add problem shelf, central shelves | Autumn Faulkner | Autumn's shelves |
Adds-to-withdrawn |
|
| Autumn Faulkner | Autumn's shelves |
Analytics, serial (print) | Cherish Vorgias | Serial analytics, central shelves | Autumn Faulkner | Autumn's shelves |
Analytics, serial (electronic) | n/a | n/a | Janet Baldwin | n/a |
Analytics, set | Cherish Vorgias | Serial analytics, central shelves | Autumn Faulkner | Autumn's shelves |
Audiobooks | Tina Andrews | Media cabinet | Janet Baldwin | Media cabinet or Cataloger's desk |
Cat seps | Tina Andrews | Cat sep trucks, central shelves | T Loc H | T Loc H shelves |
CD- and DVD-ROMs, including:
| Tina Andrews | Media cabinet | Janet Baldwin | Media cabinet or Cataloger's desk |
Children's literature | Tina Andrews Vicki Walker (backup) | Children's lit shelf, copycat wall | Mike Erickson Vicki Walker (backup) | Cataloger's desk |
Collection renewal |
|
| Autumn Faulkner | Autumn's shelves |
Conservation Lab materials |
|
| Autumn Faulkner | Autumn's shelves |
Electronic resource monos, firm ordered | Cherish Vorgias (point person) Cathy Illman Tina Andrews Lan Oberdick Robbie Carter | n/a | Janet Baldwin | n/a |
Faculty Book Collection | Vicki Walker | Cataloger's desk | Vicki Walker | Cataloger's desk |
International gov doc hybrids | ?? | Gov docs shelf, copycat wall | Mike Erickson (NOTE: these are continually searched and usually no original cataloging is needed) |
|
International Monetary Fund monographs (gov docs) | ?? | Cataloger's desk | Mike Erickson | Cataloger's desk |
LCCAP (approval plan monos) | Tina Andrews Cathy Illman (backup) |
|
|
|
Maps & atlases | Andrea McCulloh | Maps materials shelf on wall by server room, ILL area If necessary (oversize/unusual items), drawer 9 flat file by Joshua's office (please email Andrea if delivering here) | Tim Kiser | Maps materials shelf in TS, or Map Library, or cataloger's office (E-208 stairwell entrance, near Maps Library on 2 East) As needed (rare/fragile items), drawer 10 flat file by Joshua's office (please email Tim if delivering here) |
Michigan plat books | Andrea McCulloh | Maps materials shelf on wall by server room, ILL area If necessary (oversize/unusual items), drawer 9 flat file by Joshua's office (please email Andrea if delivering here) | Tim Kiser | n/a |
Monographs (those belonging to no special workflows; includes gifts and various approval plans as well as firm orders) | Cathy Illman (point person) Tina Andrews Cherish Vorgias | Copy cataloging shelves, copycat wall | T Loc H | T Loc H shelves |
MSU Press | Cathy Illman | Copy cataloging shelves, copycat wall | Autumn Faulkner | Autumn's shelves |
Music
| Vicki Walker | Music shelf on copycat wall and/or Media cabinet | Vicki Walker | Music shelf on copycat wall and/or Media cabinet |
Music sound recordings | Vicki Walker | Media cabinet | Vicki Walker | Media cabinet |
Preservation photocopies |
|
| Autumn Faulkner | Copycat problem truck |
Remote cataloging problems - monographs | Autumn Faulkner (Laura Carter for Russian/Cyrillic) |
| Mike Erickson |
|
Remote cataloging problems -serials | Loretta Fiacco | Loretta's old cubicle | Loretta Fiacco | Loretta's old cubicle |
ROVI CD enhancement | Vicki Walker | Cataloger's desk | Vicki Walker Janet Baldwin (backup) | Cataloger's desk |
ROVI DVD enhancement | Tina Andrews | Cataloger's desk | Janet Baldwin | Cataloger's desk |
RUSH | Tina Andrews Cathy Illman | RUSH shelf, copycat wall | Janet Baldwin Autumn Faulkner | Cataloger's desk |
Serials – SPC adds | Cathy Illman (FOLIO holdings) Lynn Farabaugh (LHR updates) | SPC copycat shelves by door to HR | Emily Sanford | Cataloger's desk |
Serials – SPC new titles | Cherish Vorgias | SPC copycat shelves by door to HR | Loretta Fiacco Emily Sanford | Cataloger's desk |
Serials – SPC comics | n/a | n/a | Michael Sipek | Acq closet (workflow with Jason Larsen) |
Serials – SPC zines | n/a | n/a | Joshua Barton Michael Sipek | SPC shelves |
Serials – new titles (firm orders, gifts) | Cherish Vorgias | Loretta's old cubicle | Loretta Fiacco | Loretta's old cubicle |
Serials – adds | Lynn Farabaugh (FOLIO holdings and LHRs) | Lynn's shelves | ? | ? |
Serials – T Loc HS | Cherish Vorgias Michael Sipek Emily Sanford | T Loc HS shelves | Emily Sanford |
|
Shelf-ready problems | Beth Nugent | Shelves by Cherish's cubicle | T Loc H | T Loc H truck |
SPC monographs | Cathy Illman | SPC copycat shelves by door to HR | Ruth Ann Jones Mike Erickson but open to all original catalogers | SPC original shelves by door to HR (include pink problem streamer) |
SPC RUSH | Cathy Illman | Shelf in cubicle | ? | ? |
Supplementary non-print (non-music only) | Tina Andrews | Media cabinet | Janet Baldwin | Media cabinet |
Turfgrass Beard | Tina Andrews | Turfgrass shelf, copycat wall | Mike Erickson | Cataloger's desk |
Turfgrass monographs – NO LONGER A SEPARATE CATEGORY – ALL TF IS NOW DONE AS TF BEARD | Tina Andrews | Copy cataloging shelves, copycat wall | Mike Erickson | Cataloger's desk |
Turfgrass serials | TBD | ? | Joshua Barton Loretta Fiacco Emily Sanford | ? |
T Loc A | n/a | n/a | All original catalogers | T Loc A shelves |
T Loc H searching | Cathy Illman | n/a | T Loc A or P | T Loc A and P shelves |
T Loc NR input & searching | Cathy Illman | Input shelves above phone desk across from Joshua's office | T Loc NR (after going to Kim W. for order record creation) | n/a |
Videos (includes RUSH & reserves) | Tina Andrews | Media cabinet | Janet Baldwin | Media cabinet |
Zines, monographs | n/a | n/a | Mike Erickson Joshua Barton | Catalogers' desks |