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Summary: Instructions for cataloging UAHC reading room materials.
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Create custom call number
- Determine sublocation
- Consult chart below
- Insert custom call number in the 099 field
| Collection | 099 | Example | |
|---|---|---|---|
| Art in Michigan | $f MIAR $a [Author last name or title first word] | 099__|fMIAR|aFaulkner | |
| Agricultural | $f AG $a[Author last name or title first word] | 099__|fAG|aBarton | |
| Automotive History | $f AUTO $a [Author last name or title first word] | 099__|fAUTO|aRowell | |
| Civil War | $f CW $a [Author last name or title first word] | 099__|fCW|aIllman | |
| Kellogg | $f KLG $a [Author last name or title first word] | 099__|fKLG|aBarnes | |
| Land Grant | $f LG $a [Author last name or title first word] | 099__|fLG|aDepoorter | |
| Local History | $f LH $a [Author last name or title first word] | 099__|fLH|aWong | |
| Michigan Families & Communities | $f MIFA $a [Author last name or title first word] | 099__|fMIFA|aAndrews | |
| Michigan History | $f MIHT $a [Author last name or title first word] | 099__|fMIHT|aRue | |
| MSU | $f MSU $a [Author last name or title first word] | 099__|fMSU|aSmeltekop | |
| MSU Alumni | $f MSUAL $a [Author last name or title first word] | 099__|fMSUAL|aBaldwin | |
| MSU Athletics | $f MSUAT $a [Author last name or title first word] | 099__|fMSUAT|aVorges | |
| MSU Colleges, Departments & Units | $f MSUCDU $a [Author last name or title first word] | 099__|fMSUCDU|aSanford | |
| MSU International Projects | $f MSUIP $a [Author last name or title first word] | 099__|fMSUIP|aKiser | |
| MSU People | $f MSUP $a [Author last name or title first word] | 099__|fMSUP|aBarton | |
| World Wars | $f WW $a [Author last name or title first word] | 099__|fWW|aGranskog |
Add Library of Congress Call Number & notes
- Retain the call numbers in the 050 or 090.
- If one is not present, add a Library of Congress call number without the cutter.
- Example: HQ3122
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- Add any item specific notes as usual (e.g., autographs, previous owners, etc.)
- Export
- Add the following 9xx fields before importing to Folio:
948 949 ǂa ah
949 ǂh [HRID] ǂf ah ǂj Other scheme ǂa ǂm Printed Material ǂd ǂq Non-Circulating ǂg Restricted ǂf catalogerInitials ǂb 1 circulating ǂu Restricted ǂw [workstat]
- Add the following 9xx fields before importing to Folio:
Add series note, GFT, & Sierra bib location
- Series note = 830 #0 MSU Archives & Historical Collections Reading Room Books. $5 MiEM
Adds
- Adds for LoM and Law
- label as Copy 1
- perform all steps above, but insert the 099 in the item rather than the bib
- Adds to MSU locations
- if same call number, label as Copy 2 if different, Follow the general adds procedure, except regarding adding the call numbers:
- label as Copy 1
- perform all steps above, but When adding holdings and item records, insert the 099 in the item rather than the bibholdings and item call number fields
Processing
- Laid in material
- Hand to Susan O'Brien to Archives staff member discuss handling with the archives staff.
- Call number & label formatting:
- Within the book:
- pencil call number in upper left corner of recto of first page following the title page (where you might usually find an order number in regular books)
- Provide a printed call number slip:
- Write the call number on a slip of paper to include in the book
Call number formatting examples:
Panel borderWidth 2 borderStyle solid title Call number formatting examples 099__|fMIAR|aFaulkner =
MIAR
Faulkner099__|fMSU|aSmeltekop =
MSU
Smeltekop
- Within the book:
- Leave dust jackets on.
- Return to shelf after cataloging
No Copy found
- Note no copy found on the printed finding aid
- Return book to shelf
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