CMS 2023.01.17
Recording:
VuFind Soft Launch
See Devin Higgins’s January 6 message.
VuFind is available while still being actively developed.
Live connection to Folio Production; catalog updated every half hour (X:00 & X:30).
Please use it as you can or as you’re interested and provide feedback via link in header at the top of every page.
A viable fall back or first choice compared to browse functionality in Folio.
Folio notes & reminders
Please maintain vigilance to avoid including duplicate records in .mrc files you are bringing into Folio.
MarcEdit can be installed if desired to preview .mrc files before loading; can be used to check batches of records for duplicates.
.mrc files can also be opened in NotePad; not easily readable, but you can see the various elements in the display and check to make sure there’s only one copy of a given record.
Duplicate records in a .mrc file loaded into Data Import will result in a single Instance linked to multiple SRS records and there will be problems editing and maintaining the record going forward.
Please make sure that the Instance HRIDs in your 9XX fields match the instances you wish to overlay.
Folio browse contributor not retrieving results: a ticket has been entered with EBSCO to resolve.
Resolved in Test and Production as of 1/24/23
Folio browse subject
Subject headings as indexed include dashes as punctuation in some cases, depending on if the record is in its original migrated form from June 2022 or has been changed since then (or if it’s a new record since then).
Browse subject in Folio therefore behaves very irregularly and the indexes aren’t in order.
VuFind is a viable option while we wait for this to be fixed.
Folio browse call number
ongoing issues with particular sections of LC classification
Tim inquired with Folio community on Slack; there is already a ticket on this; seems to also be connected to original migrated records vs. ongoing cataloging.
VuFind is a good fallback in the meantime.
CMS 2023.01.03
Recording:
Round up of Folio updates over break
Test updated with snapshot of Production on 12/22.
Test also upgraded to Morning Glory Hotfix 1 over the break.
Hotfixes are incremental updates to major releases.
Release notes for Morning Glory Hotfix 1: https://wiki.folio.org/display/REL/Morning+Glory+%28R2+2022%29+Release+Notes
Some of the major elements in MG HF1 were already added to our Production tenant as urgent updates.
Disassociated Instances and MARC SRS: how to resolve
Recall how underlying MARC Source Record Storage is the “source of truth” for Instance records in Folio; see here: https://msults.atlassian.net/wiki/spaces/TSdoc/pages/1971191809/FOLIO+apps+records+overview#FOLIOapps%26recordsoverview-Inventory%3AInstances%2Choldings%2Canditems
If the linkage between a MARC SRS record and an Instance record is severed, the Instance becomes effectively unusable for us (and the MARC record becomes orphaned data that we can’t see anymore).
We can call these “disassociated Instances”.
Many of these introduced when EBSCO accidentally deleted and then restored Instances implicated in an order migration project.
Instances restored in this way are not usable; a new Instance (with a new underlying MARC record) is required and any orders must be moved to new Instance; old Instance to be marked for deletion.
Joshua demonstrated the process.
Procedure here: Resolving import errors of disassociated Instances and SRS
Updates to job profile CAT2 (and prospectively to all overlays)
Updated to eliminate manual steps of: adding cat date, adding instance status, removing suppression.
If working as expected, will roll out to other overlay job profiles.
Joshua demonstrated use of new CAT2.