Workstats formatting

Summary: This procedure provides guidance on the proper formatting of 949 workstat codes, an essential part of Technical Services statistics gathering.

Basic construction

Work statistics, referred to as "workstats" are a formulaic code of 14 characters that allows for the parsing of types of cataloging and processing statistics. In Connexion, before exporting a record, workstats are placed in MARC field 949 $f for most Folio job profiles. This loads them into the Workstats item note in the Folio item record.

Construct workstats using the formula and codes below:

[unit] + [work type] + [initials]

[cop] + [copymono] + [xxx] = copcopymonoxxx
[acq] + [skymatch] + [xxx] = acqskymatchxxx

For microforms, physical computer files, physical audio materials and physical video materials, include a piece count. Using no spaces, insert a comma after the workstat string and the number of pieces (fiche, discs, etc.).

[unit] + [work type] + [initials] + [comma] + [#]

Examples:

Original cataloger copy catalogs a 2-CD musical recording:
- cmscopyaudoxxx,2
Processor in CatMan adds another copy of a video game to an existing record:
- cataddicpfmxxx,1
Copy cataloger copy catalogs an item consisting of 36 microfiche sheets:
- copcopymcfmxxx,36

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Unit

Unit name	Workstat code
Acquisitions	acq
Catalog Maintenance	cat
Original Cataloging	cms
Copy Cataloging	cop
Special Collections	spc
Vincent Voice Library	vvl

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Work type

Monographs & print materials

Type	Workstat code
original monograph cataloging	origmono
monograph copy cataloging	copymono
monograph added copies, locations, and volumes	addimono
print supplementary material	suppprnt
SkyMatch copy cataloging	skymatch
SkyMatch problem cataloging	skyprobs

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Serials & analytics

Type	Workstat code
original and copy cataloging of analytics	analytic
original serials cataloging	origseri
serials copy cataloging	copyseri
serial adds	addiseri

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Microforms

Type	Workstat code
original cataloging for all microforms	origmcfm
copy cataloging for all microforms	copymcfm
microforms adds	addimcfm
microforms supplementary materials	suppmcfm
microfiche copies of MSU theses and dissertations	thesmcfm

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Physical computer files

Type	Workstat code
orig. cat. for all physical computer files including discs, disks, CD-ROMs, DVD-ROMs	origcpfm
copy cat. for all physical computer files including discs, disks, CD-ROMs, DVD-ROMs	copycpfm
computer files adds	addicpfm
computer files supplementary materials	suppcpfm

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Audio materials

Type	Workstat code
orig. cat. for audio discs, cassettes, music CDs, audio CDs	origaudo
copy cat. for audio discs, cassettes, music CDs, audio CDs	copyaudo
audio adds	addiaudo
audio supplementary materials	suppaudo

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Video materials

Type	Workstat code
orig. cat. for VHS cassettes, DVDs, and other video formats	origmovi
copy cat. for VHS cassettes, DVDs, and other video formats	copymovi
video adds	addimovi
video supplementary materials	suppmovi

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Graphic materials & realia

Type	Workstat code
orig. cat. for prints, pictures, photos, slides, postcards, transparencies	origgrph
copy cat. for prints, pictures, photos, slides, postcards, transparencies	copygrph
print/picture/photo/slides/postcards/transparencies adds	addigrph
print/picture/photo/slides/postcards/transparencies supplements	suppgrph
adds for realia	addireal
orig. cat for realia	origreal
copy cat for realia	copyreal

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Gov docs

Type	Workstat code
MARCIVE record audio materials	govdaudi
MARCIVE computer files, including discs, disks, CDs	govdcpfm
MARCIVE prints, pictures, photos, slides, postcards, transparencies	govdgrph
MARCIVE maps	govdmaps
MARCIVE records in micro formats; add a comma (,) and the number of fiche sheets or film reels	govdmcfm
MARCIVE VHS cassettes, DVDs, and other video formats	govdmovi
MARCIVE record print formats; also use this code for each item attached to multi-volume works	govdprnt
MARCIVE record serials	govdseri
MARCIVE web pages and databases	govdwebs
Retrospective gov docs cataloging	retrgovd

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Electronic resources

Type	Workstat code
purchased electronic (online) books cataloged originally	origemo$
purchased electronic (online) books cataloged from copy	copyemo$
purchased electronic (online) serials cataloged originally	origesr$
purchased electronic (online) serials cataloged from copy	copyesr$
free e-books cataloged originally	origemon
free e-books cataloged from copy	copyemon
free e-serials cataloged originally	origeser
free e-serials cataloged from copy	copyeser
web pages and databases cataloged originally	origwebs
web pages and databases cataloged from copy	copywebs
MSU electronic thesis/dissertations	electhes

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Maps

Type	Workstat code
original cataloging of maps	origmaps
copy cataloging of maps	copymaps
map adds	addimaps
supplementary maps	suppmaps

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Theses, dissertations, & manuscripts

Type	Workstat code
MSU print thesis/dissertations	prntthes
thesis/dissertations added volumes	addithes
manuscripts	mnuscrpt

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Other

Type	Workstat code
restore	restores
call number	callnumb
daily circulation	dailycir

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Policies

Correct workstat codes are essential for gathering Tech Services statistics, for internal and for ARL reporting purposes. Insert a workstat whenever creating an item or bibliographic record.
Whenever possible, use automated means like a macro, text string, or constant data in OCLC to create the 949 workstat string before exporting (additional info about command elements in the 949 string can be found in the 949 commands procedure). Workstats may also be edited or inserted in the Sierra item record "w" field.

Contact	Joshua Barton
Team	CMS
Updated	October 2022
Created	April 2018