Summary: Instructions for original catalogers updating or creating NACO name authority records (NARs).
This page is in progress as of November 2023. Information is incomplete and in draft form.
Local review process
In general, new or updated NACO records require review from Lucas Mak and/or Joshua Barton before submission to Library of Congress. Follow these steps to submit your record for review.
Add a 690 to the completed record with MiEM:[yourinitials]
If your new or updated record will prompt bibliographic file maintenance in OCLC:
Locate all English-language records with AAPs that would need updating
Put OCLC record numbers for these records in your 690
Save the record to the online save file, noting the save file number
Email Lucas and/or Joshua the save file number to let them know your record is ready for review
These are not comprehensive, but include some of the most common questions around NACO work.
Dates
If known, add dates to all personal name AAPs when creating new NARs
Don't add to an existing personal name NARs without dates, unless the AAP for the name is also being changed (per LC PCC PS 9.19.1.3)
Optionally, add a death date to an existing NAR that already has a birth date, or vice versa
Aliases
670 formatting conventions
Is there documentation to point to for this?
The general pattern and punctuation is:
Title of work cited, year of publication: $b source of information (piece of info; piece of info; piece of info) source of information (piece of info; piece of info; piece of info)
See examples below for more detail
Bibliographic file maintenance (BFM)
For our local catalog, catalogers may make updates manually if they wish, but automated Backstage processes will ensure the new or updated form of the NAR will eventually make its way into our local database
For the OCLC database, the MSUL NACO coordinator will use cataloger-supplied OCLC record numbers in the 690 (see above) to address any necessary BFM
Do not use in new records; remove when updating existing NARs.
670
Work cited information
$a = title of work cited, year
$b = source of information in work, all pieces of information gathered from that source
repeatable
any field in the NAR must be supported by information in the 670
670 __ Si shen chun qiu, 2014: ǂb t.p. (朱永嘉 = Zhu Yongjia) front flap (b. 1931; male; historian; pen name: 羅思鼎 = Luo Siding; author of: Wan nian Mao Zedong chong du gu wen nei mu, Lun Cao Cao, Liu Bang yu Xiang Yu; annotator of: Ming ci hui kan, Lü shi chun qiu, Tang liu dian, Chun qiu fan lu, etc.)
Name authority records are not required for all name entries in catalog records.
When creating new name authority records (personal, corporate, or conference), CMS catalogers will enter the records into OCLC following NACO procedures and policies.