Summary: Instructions for creating additional description for material that has been laid into SPC resources by booksellers, former owners, etc.
Some material laid into Special Collections books may not be significant enough for additional description (bookstore bookmarks, advertisements or coupons, etc.). Catalogers should use their judgment in such cases. If no additional description for laid-in material is deemed necessary, include a laid-in material flag and take no further steps. (A flag is included for all instances of laid-in material, whether additional description is provided or not.)
To provide additional description for one or more items of laid-in material:
Use field 561
Enter a free text note describing the item and its significance
Include $5 MiEM at the end.
Use multiple 561s with $3 at the beginning of each field if you need to provide in-depth description of several pieces of laid-in material.
Example:
$3 Letter. $a Letter written by author to owner containing information about the first draft ...
$3 Photocopy. $a 5 pages of photocopied material from the author's first draft, including ...
If deemed useful for discovery and retrieval:
Add any 655 fields with genre/form terms relating to laid-in material
Add any 7xx fields relating to persons or bodies associated with laid-in material
NOTE: SPC processing staff will continue to add 590 fields with standard information about location and retrieval of laid-in material. Catalogers are only responsible for detailed description of laid-in material, and only in cases where it is deemed desirable by the cataloger.